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- Tasks: Provide essential admin support to senior staff and manage their schedules.
- Company: Join a dynamic team at HMP Wandsworth, making a difference in the community.
- Benefits: Enjoy a competitive salary, hybrid working options, and a supportive work environment.
- Other info: Flexible working hours with opportunities for personal growth and development.
- Why this job: Be part of a vital role that keeps operations running smoothly and efficiently.
- Qualifications: Experience in admin support and strong communication skills are a must.
The predicted salary is between 30000 - 40000 £ per year.
This is an administrative job in an establishment. The job holder will provide administrative support to the Governor and other senior staff, managing their appointments and keeping them informed of day‑to‑day issues as and when they arise. This is a rotational, non‑operational job with no line management responsibilities.
Responsibilities
- Responds to and/or distributes correspondence relating to the Governor including internal and external documents.
- Coordinate the Governor and Deputy Governor’s diary, including appointments for staff, managers, internal/external stakeholders and members of the public.
- Receive telephone calls on behalf of the Governor, ensuring any messages and requests for information are actioned.
- Manage Governor/Deputy Governor’s emails; highlighting priority work to be actioned and responding to general enquiries.
- Co‑ordinates the weekly movements sheet for the Senior Management Team.
- Maintain a log of all investigations and disciplinary hearings (fast track or full disciplinary), call witnesses and type transcripts of hearings.
- Transcribe and publish staff information notices and notices to prisoners and Governors / Operational Orders.
- Book accommodation and travel, as required for Governor, and other senior managers.
- Send out global emails as and when required to all staff and act as the intranet publisher for the establishment.
- Organise, produce and maintain accurate records for area of work.
- Act as contact point for all communications to the team, prioritise and distribute communications to the appropriate person or relevant department in establishment.
- Complete monitoring returns for area of work.
- Input requisitions onto the finance database and process requisitions for defined area of work.
- Co‑ordinate any awareness sessions for area of work.
- Prepare paperwork for checking by manager, conducting initial checks as required.
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared.
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
- Collate information relating to relevant Service Delivery Indicators (SDIs).
- Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points.
Qualifications and Requirements
- Ability to fulfill all spoken aspects of the role with confidence through the medium of English or, where specified in Wales, Welsh.
- Experience in administrative support and diary management, preferably at a senior level.
- Strong communication and organisational skills.
Benefits and Working Conditions
Standard full‑time working hours: 37 hours per week excluding unpaid breaks. Hybrid Working arrangements may be available, subject to business needs and discussed with the successful candidate.
Business Administrator - Management Coordinator - HMP Wandsworth in London employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator - Management Coordinator - HMP Wandsworth in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at HMP Wandsworth on LinkedIn. A friendly chat can give us insider info about the role and help us stand out in the application process.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative support and diary management. We can even role-play with a friend to boost our confidence and refine our answers.
✨Tip Number 3
Showcase our organisational skills during the interview. Bring examples of how we've managed complex schedules or handled multiple tasks efficiently. This will demonstrate that we’re the perfect fit for the role!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed. Plus, we can keep an eye on any updates or additional roles that might pop up.
We think you need these skills to ace Business Administrator - Management Coordinator - HMP Wandsworth in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Business Administrator role. Highlight your experience in administrative support and diary management, as these are key aspects of the job. We want to see how your skills align with what we’re looking for!
Show Off Your Communication Skills: Since this role involves a lot of correspondence and communication, don’t forget to showcase your strong communication skills in your application. Use clear and concise language, and maybe even include examples of how you've effectively communicated in previous roles.
Be Organised: Demonstrate your organisational skills right from your application. A well-structured CV and cover letter can show us that you have what it takes to manage the Governor’s diary and keep everything running smoothly. Remember, organisation is key in this role!
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator at HMP Wandsworth. Familiarise yourself with diary management, correspondence handling, and the importance of accurate record-keeping. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since this role involves a lot of communication, be prepared to demonstrate your strong verbal and written skills. Bring examples of how you've effectively managed communications in previous roles, whether it’s through emails, phone calls, or meetings. This will highlight your ability to handle the Governor's correspondence efficiently.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving and organisational skills. Think of situations where you had to prioritise tasks or manage conflicting appointments. Practising these scenarios will help you articulate your thought process during the interview.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges the Governor faces, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the position is the right fit for you.