At a Glance
- Tasks: Support the Executive Director with diary management and strategic planning.
- Company: Join the CDIO Office at Justice Digital, Data and Science.
- Benefits: Enjoy flexible working, generous leave, and a £1,000 learning budget.
- Other info: Embrace a diverse and inclusive workplace culture.
- Why this job: Make a real impact by improving office operations and supporting senior leaders.
- Qualifications: Experience in fast-paced environments and managing competing priorities is essential.
The predicted salary is between 40014 - 42859 € per year.
We're recruiting for an Assistant Private Secretary in the CDIO Office at Justice Digital, Data and Science. This role supports the Executive Director, Chief Digital & Information Officer, ensuring effective time management, smooth office operation, and high‑quality service.
Responsibilities
- Diary and time management: Strategic planning of the Director’s diary, developing a high‑level understanding of key departmental priorities and ensuring efficient use of their time. Proactive management of the Director’s diary, negotiating diary changes and resolving competing demands with internal and external stakeholders. Provide clear recommendations on how the Director’s time should be allocated.
- Briefing and daily preparation: Maintain the Director’s daily notes, ensuring all meetings are supported by clear, concise and timely briefing. Work with Private Office leads, delivery and corporate teams to provide the Director with the right information at the right time.
- Triage and stakeholder engagement: Assess meeting requests and event invitations, providing advice and recommendations on prioritisation. Ensure alignment between external engagement and organisational priorities. Build effective working relationships across teams and with other private offices.
- Office operations and workflow: Support the management of the Director’s inbox, tracking actions and ensuring timely responses. Work closely with the Private Secretary and Business Manager to maintain grip on priorities and delivery. Contribute to effective systems for tracking work and managing competing demands.
- Continuous improvement: Identify opportunities to improve how the office operates, including reducing duplication and increasing efficiency. Support and lead improvement initiatives, exploring automation and better use of digital tools. Contribute to building a modern, resilient and forward‑looking Private Office.
- Incident and rota support: Participate in the Private Office incident management rota. Ensure appropriate senior coverage is in place and clearly communicated.
Qualifications
Experience supporting senior leaders in a complex and fast‑paced environment, managing competing priorities, coordinating activity across teams, and exercising sound judgement to support effective decision‑making and efficient use of senior leaders’ time. Willingness to be assessed against the requirements for BPSS clearance.
Benefits
- Employer pension contribution of 28.97% through the Civil Service Pension Scheme.
- 25 days of annual leave (increasing to 30 days after 5 years), plus 8 bank holidays and a privilege day for King’s birthday.
- Flexible working arrangements including hybrid working, part‑time or compressed hours.
- 10% of working time allocated to personal and professional development, with a £1,000 learning budget.
- Compassionate maternity, adoption and shared parental leave policies (up to 26 weeks at full pay, 13 weeks at partial pay).
No discrimination or bias will be tolerated. The Civil Service welcomes diverse applicants and is committed to an inclusive culture in the workplace.
Salary ranges: National £35,335‑£37,847; London £40,014‑£42,859, dependent on base location.
Assistant Private Secretary in London employer: Ministry of Justice
Justice Digital, Data and Science is an exceptional employer that prioritises employee well-being and professional growth. With a generous pension scheme, flexible working arrangements, and a strong commitment to diversity and inclusion, we foster a supportive work culture where every team member can thrive. Our focus on continuous improvement and personal development ensures that you will have the resources and opportunities to advance your career while contributing to meaningful projects in a dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Private Secretary in London
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at Justice Digital. A friendly chat can open doors and give you insider info on the role.
✨Tip Number 2
Prepare for the interview by understanding the key priorities of the Director’s role. Show us you know how to manage time effectively and handle competing demands like a champ!
✨Tip Number 3
Practice your communication skills! You’ll need to engage with various stakeholders, so being clear and concise is key. Mock interviews with friends can help you nail this.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Assistant Private Secretary in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in diary management and stakeholder engagement. We want to see how your skills align with the role of Assistant Private Secretary, so don’t hold back!
Showcase Your Organisational Skills:In your application, give examples of how you've successfully managed competing priorities in a fast-paced environment. We love seeing candidates who can demonstrate their ability to keep things running smoothly under pressure.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, especially when it comes to briefing and preparing information for senior leaders. Make it easy for us to see your potential!
Apply Through Our Website:Don’t forget to submit your application through our official website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Ministry of Justice
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Assistant Private Secretary. Familiarise yourself with diary management, stakeholder engagement, and office operations. This will help you demonstrate how your skills align with the role.
✨Prepare Real-Life Examples
Think of specific situations where you've successfully managed competing priorities or improved office efficiency. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will show that you can handle the demands of the role effectively.
✨Research Justice Digital
Get to know the organisation's mission, values, and recent projects. Understanding their focus on digital transformation and data science will allow you to tailor your responses and show genuine interest in contributing to their goals.
✨Ask Insightful Questions
Prepare thoughtful questions about the team dynamics, challenges the Director faces, or opportunities for improvement within the office. This not only shows your enthusiasm but also helps you gauge if the role is the right fit for you.
