At a Glance
- Tasks: Support the judiciary with HR operations and manage appointment processes efficiently.
- Company: The Judicial Office, dedicated to supporting the Lady Chief Justice and Senior President of Tribunals.
- Benefits: Generous annual leave, pension options, and extensive training opportunities.
- Other info: Hybrid working available, with opportunities for career growth and flexible policies.
- Why this job: Make a real difference in the judiciary while developing your skills in a supportive environment.
- Qualifications: Strong organisational skills and proficiency in IT, especially Word and Excel.
The predicted salary is between 24000 - 28000 £ per year.
The Judicial Office (JO) supports the Lady Chief Justice and the Senior President of Tribunals by delivering HR and operational services to the judiciary.
Hybrid Working Requirement
This position is eligible for hybrid working. The minimum requirement for time spent at the base location is 60%, subject to business needs.
Responsibilities, Activities & Duties
- Provide timely support to the Lord Chancellor, the Lady Chief Justice, the Senior President of Tribunals and the Senior Presiding Judge on JAC and Advisory Committee reports recommending candidates for judicial appointment, renewals, resignations and extensions of appointments.
- Respond to queries from stakeholders and the public in accordance with Key Performance Indicators (KPIs) through the HR Operations Team inbox.
- Process automatic renewals of judges’ appointments and perform data input using the JHR IT database, ensuring appointments are accurately maintained.
- Support the HR Operations Team in managing the appointments process for Court judges, Tribunal judges and magistrates efficiently.
- Collect Royal Warrants/Letters Patent, draft correspondence and collaborate on public announcements, medical checks and instruments of appointment.
- Support swearing-in ceremonies for Circuit Judges and above, ensuring they run smoothly; occasional work outside usual business hours may be required.
- Assist with the creation of an electronic filing system accessible to the wider HR Operations Team.
- Organise and maintain the paper filing system, including lifting boxes and moving files as necessary.
- Arrange the signing of long-service certificates for magistrates.
- Help implement wider assurance protocols across the HR Operations Team.
- Support the delivery of Service Level Agreements (SLAs) and KPIs.
- Provide ad-hoc flexible support to colleagues across the HR Operations Team as required to meet shifting priorities.
- Develop a collaborative working approach with the HR Operations Team to ensure a seamless, systematic appointment process and clear communication for Judicial Office Holders.
Essential Knowledge, Experience and Skills
- Good organisational skills with the ability to manage your own workload effectively.
- Proficiency in IT, comfortable using Word, Excel, Outlook and database systems; able to format documents, manipulate data with basic Excel functions (formulae, sorting, filtering).
- Strong team player who supports colleagues across the HR Operations Team.
- Attention to the guidelines, procedures and processes of the HR Operations Team.
Desirable Knowledge, Experience and Skills
- Experience in a customer-focused service.
- Knowledge of the work of the judiciary.
Behaviours (Recruitment/Success Profile)
- Working Together (lead behaviour)
- Delivering at Pace
- Managing a Quality Service
- Changing and Improving
Assessment Process
Successful applicants will be assessed using the STAR method (Situation, Task, Action, Result) during application and interview phases.
Security Clearance Required
DBS CTCS CDV
Benefits
- Annual leave: 25 days on appointment, increasing to 30 days after five years of service.
- Scheme allowing purchase or sale of up to three leave days each year.
- Additional paid time off for public holidays and one privilege day.
- Pro-rated leave for part-time and job-share posts.
- Pension: Choice of Civil Service pension schemes.
- Extensive training and development opportunities.
- Family-friendly policies, including reduced hours, job share and flexible benefits.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for computer-screen users.
Equality and Diversity
As a Disability Confident employer, we provide equal opportunities for all candidates. We are committed to providing reasonable adjustments throughout the recruitment process and the workplace.
Admin Officer, HR Operations in London employer: Ministry of Justice
The Judicial Office is an exceptional employer, offering a supportive work environment that prioritises employee well-being and professional growth. With a commitment to hybrid working, extensive training opportunities, and family-friendly policies, employees can thrive while contributing to the important work of the judiciary. The collaborative culture fosters teamwork and ensures that every member plays a vital role in delivering high-quality HR services.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Officer, HR Operations in London
✨Tip Number 1
Network like a pro! Reach out to people in the HR field or those who work at the Judicial Office. A friendly chat can open doors and give you insights that might just help you stand out.
✨Tip Number 2
Prepare for the STAR method! Think of situations where you've demonstrated your skills, especially in teamwork and managing workloads. Practising these examples will make you feel more confident during interviews.
✨Tip Number 3
Show off your IT skills! Brush up on Word, Excel, and any database systems mentioned in the job description. Being able to demonstrate your proficiency can really impress the hiring team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're keen on joining us at StudySmarter and ready to contribute to the HR Operations Team.
We think you need these skills to ace Admin Officer, HR Operations in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the Admin Officer role. We want to see how you can support the HR Operations Team effectively!
Showcase Your Organisational Skills:Since good organisational skills are essential for this position, give examples of how you've managed your workload in the past. We love seeing real-life situations where you've excelled!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid fluff and focus on what makes you a great fit for the role.
Apply Through Our Website:Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the position.
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Admin Officer in HR Operations. Familiarise yourself with the key tasks mentioned in the job description, such as supporting judicial appointments and managing queries. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Prepare for STAR Method Questions
Since the assessment process uses the STAR method, think of specific examples from your past experiences that showcase your organisational skills, teamwork, and ability to manage a quality service. Structure your answers to highlight the Situation, Task, Action, and Result clearly, so you can impress the interviewers with your relevant experience.
✨Showcase Your IT Skills
As proficiency in IT is essential for this role, be ready to discuss your experience with Word, Excel, and database systems. You might even want to prepare a few examples of how you've used these tools effectively in previous roles, especially when it comes to data management or document formatting.
✨Demonstrate Your Team Spirit
The Judicial Office values collaboration, so be prepared to talk about how you've worked well in teams before. Share examples of how you've supported colleagues and contributed to a positive working environment. This will show that you align with their values and are ready to contribute to the HR Operations Team.
