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- Tasks: Support the Security and Intelligence Department with vital administrative tasks and data management.
- Company: Join a dynamic team within HMP/YOI Lincoln, focused on security and intelligence.
- Benefits: Gain valuable experience in a secure environment with opportunities for personal growth.
- Other info: Enjoy a collaborative atmosphere with a focus on teamwork and communication.
- Why this job: Make a difference by ensuring safety and security through effective administration.
- Qualifications: Strong organisational skills and attention to detail are essential.
The predicted salary is between 30000 - 40000 £ per year.
The job holder will provide administrative support to the Security and Intelligence Department maintaining administration systems within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties:
- Collate, process and allocate intelligence‑associated documentation including Security Information Report (SIRs) for investigation.
- Send mobile phones, SIM cards and hardware discs (along with related documentation) to National Dogs Tactical Support Group (NDTSG), logging the information extracted beforehand.
- Assist the Intelligence Analyst by extracting and matching Security files with SIRs.
- Carry out back‑ups for the Security Intelligence System, download data for the SIRs register to the National Intelligence Unit and perform data back‑ups for the National Prisoner Information Number (PIN) Phone System.
- Collate and distribute monthly targets for searching and mandatory drug tests to all residential units.
- Undertake Violent Sex Offender Register (VISOR) administration.
- Co‑ordinate translation of security related communications.
- Process online address searches, national police checks, data access requests and direct surveillance applications.
- Complete proforma to inform prisoner of withheld correspondence.
- Authorise visitor entry to the establishment and inform the gate staff in liaison with relevant line manager.
- Submit requisitions for stores as necessary for the security area and staff.
- Complete escort paperwork, including route forms, Prisoner Escort Records (PERs) and escape packs regarding security issues for court attendance.
- Act as the vetting contact point, meeting people to check identification and verify identity documents (provided as originals), liaising with Shared Service Centre to apply for security clearance.
- Undertake Mandatory Drug Testing administration.
- Log key register/key tallies/car park passes/car registrations.
- Log security files (in and out) and assess risk content.
- Log all security‑related information including development nominals, stoppages of contact, Incident Reporting System (IRS) input.
- Disseminate reports to relevant stakeholders.
- Monitor all mail, on both ad‑hoc and intelligence‑led basis.
- Monitor and log issue of identification (ID) cards, including lost ID cards.
- Monitor and log security clearance for prisoners working in workshops.
- Undertake other administrative tasks including: Organise, produce and maintain accurate records for area of work.
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment.
- Complete monitoring returns for area of work.
- Input requisitions on to the finance database and process requisitions for defined area of work.
- Co‑ordinate any awareness sessions for area of work.
- Prepare paperwork for checking by manager, conducting initial checks as required.
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared.
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
- Collate information relating to relevant Service Delivery Indicators (SDIs).
- Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re‑examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English.
Behaviours:
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
17012 - HMP/YOI Lincoln BA - Security Intelligence Collator employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 17012 - HMP/YOI Lincoln BA - Security Intelligence Collator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace 17012 - HMP/YOI Lincoln BA - Security Intelligence Collator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the specific responsibilities of the Security Intelligence Collator role. We want to see how you can contribute to our team!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language to describe your relevant experience and skills, as we appreciate direct communication that gets to the heart of the matter.
Show Your Enthusiasm: Let your passion for the role shine through in your application! We love candidates who are excited about the opportunity to work with us and contribute to the Security and Intelligence Department.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the specific responsibilities like collating intelligence documentation and managing security files. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations related to security intelligence. Think about past experiences where you've had to manage sensitive information or coordinate with multiple stakeholders. Prepare examples that highlight your problem-solving skills and attention to detail.
✨Showcase Your Communication Skills
Since the role involves liaising with various departments and stakeholders, be ready to discuss how you effectively communicate. Practice articulating your thoughts clearly and concisely, as this will be crucial in demonstrating your ability to manage communications within the team.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the team dynamics, the tools used for data management, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.