23663 - MAPPA Administrator - Yorkshire and the Humber Probation Service - Leeds (Part Time:18.5hours)

The MAPPA Administrator provides administrative support and is accountable to the MAPPA Co-ordinator and/or Deputy MAPPA Coordinator. This is an administrative job within a multi-disciplinary team.

Overview of the job:

The jobholder will provide administrative support within a multi-agency setting in line with National MAPPA Guidance. The jobholder will also ensure that staff are supported through efficient processes and administration systems are maintained within specified timescales in order to promote the achievement of Strategic Management Board (SMB) objectives.

Responsibilities, Activities & Duties:

• Responsible for maintaining accurate offender and victim information on relevant approved databases.
• Ensure the effective administration of referrals into MAPPA from across a range of agencies in line with National MAPPA Guidance.
• Prepare, maintain and collate case and other records, files and management information, in accordance with the standards required.
• Provide statistical and other information/data as required.
• Receive and distribute information and communications in an appropriate manner, e.g. telephone, paper, email.
• Deal and communicate fairly, timely and effectively with Responsible Authorities and the Duty to Cooperate Agencies.
• Organise the availability of appropriate resources, facilities and equipment for activities relating to the effective running of MAPPA.
• Act as a point of contact within the unit including for specialist areas of work as required.
• Maintain appropriate systems to ensure the effective use of general unit resources and make recommendations for improvement as necessary.
• Attend meetings as appropriate.
• Provide support to meetings as required including organising agenda, comprehensive minute taking, and distribution of notes/minutes and action points.
• Ensure that the principles in respect of information sharing and confidentiality are maintained as outlined in the MAPPA Guidance.
• Coordinate and collate meetings for internal and external attendees, booking rooms, arranging refreshments, preparing material, greeting visitors etc.
• Deal with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times.
• Keep up to date with changes in key external partnerships which relate to MAPPA arrangements.
• Ensure all activities are conducted in accordance with Health and Safety policies and procedures.
• Undertake equipment tests as required.
• Carry out safeguarding children and safeguarding adult duties in accordance with the NPS statutory responsibilities and agency policies.
• Work within the aims and values of NPS and HMPPS.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Essential Experience:

• Experience of meeting administration and ability to undertake accurate minute taking.

Technical requirements:

• Good keyboard and IT skills including proficiency in MS Office Word and MS Office Excel.
• Ability to use recording databases, for example ViSOR, NDelius.

Additional Information:

Some roles in probation require employees to have access to additional intelligence systems that require a higher level of vetting. Successful applicants must ensure they have and maintain the legal right to live and work in the Civil Service and in the United Kingdom.

Working Arrangements & Further Information:

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home.

Benefits:

• Annual Leave: 25 days on appointment and will increase to 30 days after five years’ service, plus public holidays.
• Pension: The National Probation Service is covered by the Local Government Pension Scheme (LGPS).
• Training: The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
• Support: A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.

Diversity & Inclusion:

The Civil Service is committed to attract, retain and invest in talent wherever it is found.