21522 - HMP Leeds - Supervising Officer

General Information

• Salary: £34,440
• Working Pattern: Full Time, Flexible Working
• Location: Leeds
• Region: Yorkshire and the Humber
• Closing Date: 09-Sep-2026
• Business Unit: Leeds
• Post Type: Permanent
• Civil Service Grade: EO
• Number of jobs available: 1
• Reserve List: 12 Months

Overview of the job

This is an operational job in an establishment. The job holder will provide day-to-day supervision and support for Prison Officers and Operational Support Grades (OSG), co-ordinating the delivery of the regime and activities within a Residential Unit in an establishment. The job holder will co-ordinate initial staff response until a Custodial Manager is in attendance. The job holder will undertake Regime Officer duties via the establishment's rota and may be required on a rotational basis to be responsible for the establishment during the night period.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

• Supervise and support staff during prisoner activities; including exercise and association.
• Supervise the locking and unlocking of prisoners.
• Supervise the Personal Officer strategy, ensuring completion of reports on prisoners as requested, within time limits set, which contribute to sentence planning and prisoner progress.
• Encourage staff to promote responsible and respectful behaviour in prisoners.
• Receive and progress applications and complaints.
• Supervise the updating and maintenance of prisoner records.
• Supervise the completion of accommodation fabric checks.
• Supervise the completion of all administration in support of main duties including ordering cleaning materials and completing regime monitoring.

If Residential Unit is used as First Night/Induction accommodation the following will also be part of this job:

• Supervise and co-ordinate all staff that work within the First Night Centre/Induction ensuring all procedures are adhered to.
• Supervise and check that all prisoners receive the First Night initial needs assessment.
• Supervise and check all prisoners located on the wing/unit and received from Reception are provided with their basic entitlements.
• Supervise and coordinate the local systems which are in place for all prisoners to speak to a Listener and Peer Support prisoner.
• Supervise and check all paperwork has been completed e.g. initial assessments of prisoners from Reception are logged on the prisoner database and approved Cell Sharing Risk Assessment (CSRA).
• Supervise delivery of the induction programme so that no prisoner is moved before they have completed all elements.

If Residential Unit is used as Care and Separation Unit (CASU) accommodation the following will also be part of this job:

• Supervise officers to ensure that Care and Separation Unit is cleaned and maintained to a high standard and that checks are completed.
• Support and assist adjudications and the processes involved.
• Supervise, co-ordinate and check that adjudication results have been recorded.
• Support the Fast track appeals for adjudications.
• Supervise and advise staff on the adjudications process and check all adjudication paperwork is correct including any relevant evidence available.
• Supervise and monitor the content of any Care Plans, Case Notes and Observation book entries and Rule 45.
• Supervise and co-ordinate the escorting of prisoners to the adjudication room and supervise during the hearing.
• Supervise and co-ordinate completed adjudication paperwork forwarding to relevant departments for information and updating the prisoner database.
• Supervise and co-ordinate referrals for the Independent Adjudicator.
• Supervise and co-ordinate staff to deal with prisoners on dirty protest as and when applicable.
• Supervise and ensure correct observation levels and records of hourly checks of all prisoners awarded cellular confinement is undertaken by unit staff.
• Co-ordinate Control and Restraint paperwork after incident, including supporting staff and attending any necessary de-briefs.
• Coordinate and ensure completion of all observation paperwork regarding special accommodation mechanical restraints and dirty protests.
• Co-ordinate mandatory Drug Test referrals with the relevant department/agencies.

Undertake other Supervisory tasks including:

• Supervise all staff within their area of responsibility ensuring they are briefed on the work for the day.
• Prepare and deliver team briefings and handovers as appropriate.
• Supervise and prioritise activities in-line with local procedures ensuring workload/regime is delivered escalating issues to Custodial Manager when required.
• Promotes Prison Service policy in all activities and behaviours by promoting diversity, decency, safety and reducing re-offending agendas.
• Supervise and support Prison Officers and other staff when dealing with prisoner applications and other issues raised by prisoners.
• Supervise and support Prison Officers with actions arising from Standard Audit, Her Majesty Inspectorate of Prisons (HMIP) Action Plans, Managing Quality of Prison Life (MQPL) surveys including local self-audit action plan.
• Co-ordinate any paperwork for the Incentive and Earned Privileges (IEP) scheme, completing relevant documentation for submission to Custodial Manager.
• Support and create a safe working environment for staff, prisoners and visitors by adhering to Health and Safety legislation, ensuring Safe Systems of Work (SSOW) and Risk Assessments are followed reporting incidents to Custodial Manager.
• Coach and mentor staff including new recruits and arrange for other staff to provide mentoring support as required.
• Co-ordinate and collate data concerning their area of work.
• Co-ordinate initial staff response at the scene of an incident until a Custodial Manager is present.
• Contribute to the development and application of local policy, procedures and practice.
• Contribute to staff appraisals by providing relevant performance information to line managers.
• Allocate daily staff resources to activity within their Unit where appropriate.
• Manage a caseload of Assessment, Care in Custody and Teamwork (ACCT) within their work area.
• Discharging prisoners subject to local Risk Assessment.
• Carry out checks as required e.g. Cell Sharing Risk Assessment (CSRA), Incentives and Earned Privileges (IEP).

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Behaviours

• Delivering at Pace
• Leadership
• Communicating and Influencing
• Working Together
• Managing a Quality Service

Essential Experience

• Must be competent in custodial procedures, including dynamic risk assessments.

Technical Requirements

• Successful completion of POELT and probation period.
• Must have Custodial Care National Vocational Qualification (NVQ) 3.
• Must be trained in restraint techniques.
• When transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability to work with Young People.

Hours of Work (Unsocial Hours) Allowances

• 37 hour working week (standard).
• This role requires working regular unsocial hours and a 17% payment will be paid in addition to your basic pay to recognise this.

Additional Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home. Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service.

Benefits

• Annual Leave - The holiday year runs from 1 March. If you work a non-standard work pattern your leave entitlement may be expressed in either hours or days as appropriate.
• Bank, Public and Privilege Holidays - You are entitled to 9 days in recognition of bank, public and privilege holidays.
• Pension - The Civil Service offers a choice of two pension schemes.
• Work Life Balance - HMPPS is keen to encourage alternative working arrangements.
• Season Ticket Advance - After two months’ service, you’ll be eligible to apply for a season ticket advance.
• Childcare Vouchers - For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers.
• Training - HMPPS is committed to staff development and offers a range of training and development opportunities.

Eligibility - All candidates are subject to security and identity checks prior to taking up post.

Diversity & Inclusion - The Civil Service is committed to attract, retain and invest in talent wherever it is found.

A Great Place to Work for Veterans - The initiative includes a guaranteed interview scheme to those who meet the minimum criteria.

Redeployment Interview Scheme - Civil Service departments are expected to explore redeployment opportunities before making an individual redundant.

Civil Service Nationality Rules - This job is broadly open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries, and others as specified.

Reserve list - A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.

Contact Information - If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm).