Business Administrator in Kilsby

Responsibilities

• Organise, produce and maintain accurate records for area of work.
• Act as contact point for all communications to the team, prioritising and distributing communications to the appropriate person or relevant department in the establishment.
• Complete monitoring returns for area of work.
• Input requisitions into the finance database and process requisitions for defined area of work.
• Co‑ordinate any awareness sessions for area of work.
• Prepare paperwork for checking by manager, conducting initial checks as required.
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information and that information is adequately shared.
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
• Collate information relating to relevant service delivery indicators (SDI’s).
• Act as secretary to meetings as required, including organising agenda, taking, distributing minutes and action points.

Working Hours and Arrangement

Standard full‑time working hours are 37 hours per week excluding unpaid breaks. The MoJ offers hybrid working arrangements where business need allows. Some roles may not be suitable for hybrid working; arrangements will be discussed and agreed with the successful candidate and subject to regular review.

Benefits

• Hybrid working arrangements where appropriate.
• Annual leave calculated on a pro‑rated basis based on working pattern (including bank, public and privilege holidays added to annual leave).
• Pension schemes (choice of two Civil Service pension schemes).
• Season ticket advance after two months’ service.
• Childcare vouchers (subject to eligibility and local authority rules).
• Training and development opportunities (including Equality and Diversity, Suicide Prevention, Anti‑Bullying programmes).

Behaviours and Assessment

• Changing and Improving.
• Communicating and Influencing.
• Working Together.
• Managing a Quality Service.
• Delivering at Pace.

Strengths

Potential Job Rotation Roles

• Business Administrator – Activity Hub.
• Business Administrator – Business Hub.
• Business Administrator – Equality.
• Business Administrator – Estates.
• Business Administrator – Management Coordinator.
• Business Administrator – Offender Management Hub.
• Business Administrator – People Hub.
• Business Administrator – Programmes.
• Business Administrator – Psychology.
• Business Administrator – Safe Decent and Secure.
• Business Administrator – Safer Custody.
• Business Administrator – Security Intelligence Collator.
• Business Administrator – Substance Misuse and Drug Strategy.
• Business Administrator – Healthcare.

Eligibility and Security

All candidates are subject to security and identity checks prior to taking up post. External candidates are subject to a 6‑month probation period; internal candidates are subject to probation if they have not already served a probationary period within HMPPS.

Equal Opportunity Employer

The Ministry of Justice is a Disability Confident employer and is committed to providing opportunities for everyone, making necessary adjustments in the recruitment process and workplace. The MoJ supports inclusive recruitment and welcomes applications from all qualified candidates.