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For Companies At a Glance
- Tasks: Support the Chair of a high-profile inquiry and manage daily operations.
- Company: Join the Ministry of Justice, dedicated to justice and public service.
- Benefits: Enjoy flexible working, generous leave, and extensive training opportunities.
- Why this job: Make a real impact on a significant inquiry while developing your skills.
- Qualifications: Strong communication, finance management experience, and problem-solving skills required.
- Other info: Hybrid working options available; security clearance needed.
The predicted salary is between 35400 - 39600 £ per year.
General Information
- Salary: £41,463 - £45,276
- Working Pattern: Full Time, Part Time, Part Time/Job Share, Flexible Working
- Location: Belfast Region, Northern Ireland
- Closing Date: 14-May-2025
- Post Type: Fixed Term, Loan
- Civil Service Grade: SEO
- Number of jobs available: 1
- Reserve List: 12 Months
Job Description
Business Area: Patrick Finucane Inquiry
Role Title: Operations Manager and PA to the Chair
Terms of Appointment: Loan / Fixed Term (Two Years with the possibility of extension)
Band: SEO
Location: Central Belfast. Occasional travel to London will be required.
ABOUT THE ROLE: DUTIES AND RESPONSIBILITIES:
- Leading on a wide range of operational and finance workstreams, including support for procurement and financial management.
- Acting as Personal Assistant to the Chair of the Inquiry, ensuring that all administrative requirements are met to support the Chair's activities.
- Setting up and overseeing systems for daily operational running of administrative requirements and finance keeping.
- Overseeing the smooth, efficient and effective running of the Secretariat's day-to-day operations.
- Setting up and managing systems to provide business support to the Secretary, Deputy Secretary and growing team.
- Acting as lead administrative support for key internal meetings.
- Preparing and organising all meeting papers for the Secretariat.
- Potential line Management responsibilities.
ESSENTIAL CRITERIA:
- Ability to build and maintain strong and credible relationships with senior stakeholders.
- Strong prioritisation, communication and influencing skills.
- Experience with finance and understanding of financial record keeping and management.
- Experience managing the administrative needs of a principal and/or organisation.
- Ability to assess and solve problems quickly and effectively.
- Strong attention to detail and excellent written communication.
- Willingness to obtain Security Check (SC) clearance if not already held.
DESIRABLE CRITERIA:
- Holding Security Check (SC) clearance would be beneficial.
BEHAVIOURS:
- Leadership
- Communicating and Influencing
- Working Together
- Delivering at Pace
EXPERIENCE:
Please provide a CV and statement of suitability no longer than 750 words outlining how you meet the essential and desirable criteria.
OFFER:
Once all interviews have been completed, you will be notified of the outcome by email. Offers will be made in strict merit order to the highest scoring candidate first.
SECURITY CLEARANCE:
This role requires National Security Vetting given the access to sensitive information afforded by the job role.
FURTHER INFORMATION:
Further information about the post may be obtained from Nadine Milne via email.
COMPLAINTS:
The Civil Service Code sets out the standards of behaviour expected of civil servants.
INTERVIEW:
Depending on the timescales for appointment of the Chair, it may be possible to have a brief discussion with the Chair on the work of the inquiry and the nature of the role before interview.
DIVERSITY & INCLUSION:
The Civil Service is committed to attract, retain and invest in talent wherever it is found.
JD SEO Operations Manager employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land JD SEO Operations Manager
✨Tip Number 1
Familiarise yourself with the Inquiries Act 2005 and the context of the Patrick Finucane Inquiry. Understanding the legal framework and historical significance will help you engage more effectively during interviews and discussions.
✨Tip Number 2
Network with professionals who have experience in public inquiries or similar roles. Attend relevant events or forums to connect with individuals who can provide insights and potentially refer you to opportunities within the inquiry.
✨Tip Number 3
Demonstrate your ability to manage relationships with senior stakeholders by preparing examples from your past experiences. Be ready to discuss how you've successfully navigated complex situations and built rapport with key individuals.
✨Tip Number 4
Brush up on your financial management skills, as this role involves overseeing finance-related tasks. Consider taking a short course or reviewing resources that cover procurement processes and financial record-keeping to enhance your knowledge.
We think you need these skills to ace JD SEO Operations Manager
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to grasp the key responsibilities and essential criteria. Tailor your application to highlight how your skills and experiences align with the specific requirements of the Operations Manager role.
Craft a Strong Statement of Suitability: Your statement should be no longer than 750 words. Use clear examples to demonstrate how you meet both the essential and desirable criteria. Consider using the STAR method (Situation, Task, Action, Result) to structure your responses effectively.
Highlight Relevant Experience: In your CV and statement, focus on experiences that showcase your ability to manage administrative needs, build relationships with stakeholders, and handle financial management. Include any relevant examples from previous roles or activities.
Proofread Your Application: Before submitting, carefully proofread your CV and statement for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for this role. Consider asking a friend or colleague to review it as well.
How to prepare for a job interview at Ministry of Justice
✨Understand the Role and Responsibilities
Before the interview, make sure you thoroughly understand the job description and the key responsibilities of the Operations Manager role. Familiarise yourself with the specific tasks mentioned, such as financial management and administrative support, so you can discuss how your experience aligns with these duties.
✨Prepare Examples Using the STAR Method
During the interview, you'll be asked to provide examples of your past experiences. Use the STAR method (Situation, Task, Action, Result) to structure your responses. This will help you clearly articulate your achievements and demonstrate how you've successfully handled similar situations in the past.
✨Showcase Your Stakeholder Management Skills
Given the importance of building relationships with senior stakeholders in this role, prepare to discuss your experience in managing such relationships. Highlight specific instances where your communication and influencing skills made a positive impact on a project or team.
✨Demonstrate Attention to Detail
Attention to detail is crucial for this position, especially when it comes to financial record keeping and administrative tasks. Be ready to share examples that showcase your meticulousness and how it has benefited your previous roles, ensuring you convey your ability to maintain high standards in your work.
