At a Glance
- Tasks: Provide essential admin support while ensuring the safety and welfare of children.
- Company: Join a dedicated team within the Ministry of Justice focused on safeguarding.
- Benefits: Enjoy hybrid working, competitive salary, and extensive training opportunities.
- Other info: Flexible working arrangements and excellent career growth potential.
- Why this job: Make a real difference in children's lives while developing your career.
- Qualifications: Strong communication skills and a commitment to safeguarding required.
The predicted salary is between 30000 - 40000 £ per year.
Allstaff have a responsibility to safeguard and promote the welfare of children. The post holder must undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description. This is a non-operational role which may involve contact with prisoners depending on their area of work. This role has no line management responsibilities.
Characteristics
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team; prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions onto the finance database and process requisitions for defined area of work
- Co‑ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points
Essential Skills/Qualifications/Accreditation/Registration
Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Hours of Work and Allowances
37 hour working week.
Behaviours
- Changing and Improving
- Communicating and Influencing
- Managing a Quality Service
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and or from home. The role can only be worked in the UK. Some roles will not be suitable for Hybrid Working. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre‑employment checks.
The loan/secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.
Bank, Public and Privilege Holidays
You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment.
Pension
The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.
Work Life Balance
HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements. Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so. HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ.
Season Ticket Advance
After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer‑period season ticket for travel between home and your place of work.
Training
HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes. There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts. All staff receive security and diversity training and an individual induction programme into their new roles. All candidates are subject to security and identity checks prior to taking up post. All external candidates are subject to 6 months probation; internal candidates are subject to probation if they have not already served a probationary period within HMPPS. All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist.
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'. MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
Civil Service Nationality Rules
UK nationals, Nationals of the Republic of Ireland, Nationals of Commonwealth countries who have the right to work in the UK, Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre‑settled status under the European Union Settlement Scheme (EUSS), Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020, Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service.
A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.
Hybrid Business Administrator – Safeguarding & Admin Support employer: Ministry of Justice
At HMPPS, we pride ourselves on being an excellent employer, offering a supportive work culture that prioritises employee well-being and professional growth. With flexible hybrid working arrangements, comprehensive training opportunities, and a commitment to work-life balance, our staff are empowered to thrive in their roles while making a meaningful impact in safeguarding and supporting vulnerable individuals. Join us in a rewarding career where your contributions truly matter.
StudySmarter Expert Advice🤫
We think this is how you could land Hybrid Business Administrator – Safeguarding & Admin Support
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those already working at Allstaff. A friendly chat can open doors and give you insider info on the role.
✨Tip Number 2
Prepare for the interview by researching safeguarding policies and practices. Show us that you’re not just interested in the job, but that you genuinely care about the welfare of children.
✨Tip Number 3
Practice your communication skills! As a Business Administrator, you'll need to be clear and concise. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative!
We think you need these skills to ace Hybrid Business Administrator – Safeguarding & Admin Support
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Hybrid Business Administrator. We want to see how you can contribute to safeguarding and admin support, so don’t hold back!
Showcase Your Organisational Skills:Since this role involves maintaining accurate records and managing communications, be sure to demonstrate your organisational prowess in your application. Share examples of how you've successfully managed similar tasks in the past.
Be Clear and Concise:When writing your application, clarity is key! Use straightforward language and get straight to the point. We appreciate a well-structured application that’s easy to read and understand.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Ministry of Justice
✨Know Your Safeguarding Policies
Before the interview, make sure you understand the safeguarding policies of the organisation. Familiarise yourself with how these policies impact the role of a Hybrid Business Administrator, as this will show your commitment to promoting the welfare of children.
✨Demonstrate Organisational Skills
Be prepared to discuss your organisational skills and how you maintain accurate records. Think of specific examples from your past experiences where you successfully managed communications or documentation, as this is crucial for the role.
✨Showcase Your Communication Skills
Since you'll be acting as a contact point for communications, practice articulating your thoughts clearly. Prepare to explain how you would prioritise and distribute information effectively within a team setting.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle real-life situations related to the role. Think about how you would coordinate awareness sessions or manage monitoring returns, and be ready to share your thought process during the interview.
