At a Glance
- Tasks: Provide essential admin support and maintain accurate records in a dynamic environment.
- Company: Join the Ministry of Justice, committed to making a difference.
- Benefits: Enjoy hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Flexible working arrangements available to suit your lifestyle.
- Why this job: Make an impact while developing your skills in a supportive team.
- Qualifications: Strong communication skills and a willingness to learn are essential.
The predicted salary is between 24000 - 28000 £ per year.
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The role may involve contact with prisoners depending on the area of work. No line management responsibilities.
Characteristics
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications, prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions onto the finance database and process requisitions for defined area of work
- Co‑ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDI’s)
- Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points
Job Descriptions relating to this Group Profile
The post is rotational so the job holder may carry out a range of business administrative roles. Examples include:
- Business Administrator: Activity Hub
- Business Administrator: Business Hub
- Business Administrator: Equality
- Business Administrator: Estates
- Business Administrator: Management Coordinator
- Business Administrator: Offender Management Hub
- Business Administrator: People Hub
- Business Administrator: Programmes
- Business Administrator: Psychology
- Business Administrator: Safe Deant and Secure
- Business Administrator: Safer Custody
- Business Administrator: Security Intelligence Collator
- Business Administrator: Substance Misuse and Drug Strategy
- Business Administrator: Healthcare
- Business Administrator: Observation, Categorisation and Allocation (OCA)
- Business Administrator: Establishment Television Systems
- Business Administrator: Mobilisation, Transition and Transformation Administration Support
- Business Administrator: Regional Admin support Wales
- Business Administrator: Regional Estates Team
- Business Administrator: Safe Deant and Secure Benchmark
- Business Administrator: Equality Benchmark
- Business Administrator: Safer Custody Benchmark
- Business Administrator: Resettlement Worker Benchmark
- Business Administrator: OMU Benchmark
- Business Administrator: Regional Admin Support (North East)
- Business Administrator: Regime Development
Essential Skills/Qualifications/Accreditation/Registration
Job holders must complete specific training in their specialism once they take up post. Ability to fulfil all spoken aspects of the role with confidence in English or Welsh (where specified in Wales).
Behaviours
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
Working Arrangements & Further Information
MoJ offers Hybrid Working arrangements where business need allows, blending base location, other MoJ sites or home. The role can only be worked in the UK. Standard full‑time working hours are 37 hours per week excluding unpaid breaks. Part‑time, flexible and job‑sharing arrangements are considered where they meet demands of role.
Civil Service Nationality Rules
UK nationals, nationals of the Republic of Ireland, nationals of Commonwealth countries with the right to work in the UK, nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and eligible family members under EUSS, individuals with limited leave to remain or indefinite leave to remain eligible for EUSS, Turkish nationals and certain family members with right to work in Civil Service.
Business Administrator FULLTIME - HMP Littlehey in Huntingdon employer: Ministry of Justice
At HMP Littlehey, we pride ourselves on being an excellent employer that values the contributions of our Business Administrators. Our supportive work culture fosters collaboration and communication, while offering flexible working arrangements to suit individual needs. With a commitment to employee growth through training and development opportunities, we ensure that our staff are equipped to thrive in their roles, making a meaningful impact within the establishment.
StudySmarter Expert Advice🤫
We think this is how you could land Business Administrator FULLTIME - HMP Littlehey in Huntingdon
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those already working in roles similar to the Business Administrator position. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative tasks and communication skills. We recommend role-playing with a friend or using online resources to boost your confidence and polish your responses.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed records or coordinated communications effectively. This will demonstrate that you’re ready to handle the responsibilities of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Business Administrator FULLTIME - HMP Littlehey in Huntingdon
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application for the Business Administrator role. Highlight your relevant experience and skills that match the job description, especially in areas like record-keeping and communication.
Showcase Your Organisational Skills:Since this role involves a lot of administrative tasks, be sure to demonstrate your organisational abilities. Mention any tools or methods you use to keep things in order, whether it's managing databases or coordinating meetings.
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and avoid jargon. This will help us understand your qualifications quickly and easily, making your application stand out.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us without any hiccups. Plus, you’ll find all the info you need about the role there!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator at HMP Littlehey. Familiarise yourself with the key tasks like maintaining records, processing requisitions, and coordinating meetings. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since the role involves liaising with various stakeholders, be prepared to demonstrate your communication skills. Think of examples where you've effectively communicated information or resolved issues. Practising how you articulate your thoughts can really set you apart during the interview.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and adaptability. For instance, think about how you would handle a situation where you need to prioritise multiple tasks. Having specific examples ready will help you illustrate your thought process and decision-making skills.
✨Emphasise Teamwork and Collaboration
The job requires working closely with managers and frontline staff, so highlight your ability to work as part of a team. Share experiences where you've collaborated successfully with others, especially in a busy environment. This will show that you can contribute positively to the workplace culture.
