At a Glance
- Tasks: Provide essential admin support and maintain accurate records for various teams.
- Company: Join a supportive environment within HMP Littlehey, focused on teamwork.
- Benefits: Enjoy a stable full-time role with a 37-hour work week and training opportunities.
- Other info: Great chance to develop your career in a unique setting.
- Why this job: Make a difference by supporting frontline staff in a meaningful way.
- Qualifications: Strong communication skills and a willingness to learn are essential.
The predicted salary is between 24000 - 28000 £ per year.
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description. This is a non-operational role which may involve contact with prisoners depending on their area of work. This role has no line management responsibilities.
Typical tasks associated with this Group Profile include:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team
- Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDI’s)
- Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points
Essential Skills/Qualifications/Accreditation/Registration: Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Hours of Work and Allowances: 37 hour working week.
Behaviours: Changing and Improving, Communicating and Influencing, Working Together, Managing a Quality Service, Delivering at Pace.
18041 - Business Administrator FULLTIME - HMP Littlehey in Huntingdon employer: Ministry of Justice
At HMP Littlehey, we pride ourselves on being an excellent employer that values the contributions of our administrative staff. Our supportive work culture fosters collaboration and communication, ensuring that every team member has the opportunity to grow professionally through tailored training and development programmes. Located in a unique environment, we offer meaningful employment where you can make a difference while enjoying a balanced work-life schedule.
StudySmarter Expert Advice🤫
We think this is how you could land 18041 - Business Administrator FULLTIME - HMP Littlehey in Huntingdon
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work at HMP Littlehey or similar establishments. A friendly chat can open doors and give you insider info on the role.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative roles. Think about how your skills match the job description and be ready to share examples of your past experiences.
✨Tip Number 3
Show your enthusiasm! When you get the chance to speak with hiring managers, let them know why you're excited about the role and how you can contribute to their team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you’re serious about joining the StudySmarter family.
We think you need these skills to ace 18041 - Business Administrator FULLTIME - HMP Littlehey in Huntingdon
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the specific tasks mentioned in the job description. We want to see how you can contribute to our team at HMP Littlehey!
Showcase Your Communication Skills:Since this role involves acting as a contact point for communications, it’s essential to demonstrate your ability to communicate effectively. Use clear and concise language in your application to reflect this skill.
Highlight Your Organisational Skills:As a Business Administrator, you'll need to manage records and coordinate meetings. Be sure to mention any relevant experience that showcases your organisational abilities and attention to detail.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Don’t miss out on this opportunity!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator. Familiarise yourself with tasks like maintaining records, managing communications, and preparing paperwork. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role involves a lot of administrative tasks, be ready to discuss your organisational skills. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight any tools or methods you use to stay organised, as this will resonate well with the interviewers.
✨Communicate Clearly and Confidently
Effective communication is key in this position. Practice articulating your thoughts clearly and confidently. During the interview, listen carefully to questions and respond thoughtfully. This will not only showcase your communication skills but also your ability to engage with others, which is crucial for the role.
✨Prepare Questions for Them
Interviews are a two-way street, so prepare some insightful questions to ask the interviewers. This could be about the team dynamics, specific challenges they face, or how success is measured in the role. Asking questions shows your enthusiasm and helps you gauge if the job is the right fit for you.
