Hub Manager - Safety

The job holder will be responsible for managing the administrative processes within the Business Hub, assisting the management of business processes ensuring data integrity, adhering to financial principles, policy and procedures.

They will provide accurate and reliable business management information to support performance measures within the establishment.

Responsibilities, Activities and Duties

• Manage the transactional activity associated with the Safer Custody Hub and the team within this area.

This includes ensuring the following paperwork is complete, checked and ready for onward transmission where applicable.

• Ensure that the Assessment, Care in Custody & Teamwork (ACCT) and violence reduction processes within the establishment are updated and maintained.
• Ensure ACCT reviews are completed and produce key stakeholders of current trends in self-harm and violent incidents.
• Monitor, prepare and publish information about prisoners currently subject to ACCT observations and violence reduction incidents to relevant colleagues and managers.
• Develop and manage establishment processes to follow up on information provided by Incident Reports (IRs), UK Borders paperwork and anti-bullying paperwork.
• Ensure prisoner files for Safer Custody are maintained.
• Ensure that the recording and reporting of all incidents of self-harm / threats of self-harm and any acts of violence, informing relevant stakeholders.
• Ensure that the reporting of serious incidents of violence, self-harm and suicide attempts to Duty Governor on day of incident.
• Act as the nominated point of contact for Deaths in Custody (DIC); manage contingencies, representation at Coroners Court.
• Ensure accurate statistical information is prepared to inform local and regional meetings and communicated effectively to all stake holders.
• Ensure actions arising from Standard Audit, Her Majesty Inspectorate of Prisons (HMIP) Action Plans, Managing Quality of Prison Life (MQPL) surveys including Local Self-Audit Action Plans and Resettlement strategies are delivered.
• Investigate and manage prisoners complaints within the group where requires.
• Provide management and direction to safer custody team through briefings, building informal and formal relationships and effective communication.
• To undertake promotional and support opportunities as a Safer Custody Champion.

• Undertake other administrative management tasks including

• Assist the Head of Function in developing and delivering Safer Custody.
• Contribute toward the development of local policy, procedures and practice and ensure consistency of application.
• Promote Prison Service policy in all activities and behaviours by promoting diversity, decency, safety and reducing re-offending agendas.
• Manage devolved budget in accordance with the financial procedures outlined in the budget delegation.
• Attend relevant boards/meetings, as directed by line manager.
• Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate.
• Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working.
• Analyse and act on data collected by the Hub and produce any relevant reports to show findings.
• Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales.
• Monitor performance of the Hub.
• Draft all external and internal communications on behalf of the Hub.
• Provide Head of Function with management information relating to the relevant area.
• Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management.
• Undertake all duties around Managing Challenging Behaviour.
• Act as first point of contact for relevant external stakeholders.
• Act as requisitioner or approver dependant on local policy.
• Manage a safe working environment for staff, prisoners and visitors.

Ensure Health and Safety legislation is followed ensuring Safe Systems of Work (SSOW) and risk assessments are completed in a timely manner and any faults reported promptly.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

The Mo J offers Hybrid Working arrangements where business need allows.

This is an informal, non-contractual form of flexible working that blends working from your base location, different Mo J sites and / or from home (please be aware that this role can only be worked in the UK and not overseas).

Some roles will not be suitable for Hybrid Working.

Similarly, Hybrid Working will not suit everyone's circumstances.

Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a Mo J office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office.

This will be discussed and agreed on the completion of pre-employment checks.

Some of Mo J's terms and conditions of service are changing as part of Civil Service reform.

The changes will apply to staff joining Mo J who are new to the Civil Service.

Staff joining Mo J from other civil service employers will transfer onto the new Mo J terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' Mo J terms if they are on 'unmodernised' terms at their current post.

Details will be available if an offer is made.

Working Hours

Standard full time working hours are 37 hours per week excluding breaks which are unpaid.

HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs.

All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS' Flexible Working policy.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years.

Applications are invited from suitable qualified staff.

The Loan/Secondment is subject to the approval of the selected candidate's Business Unit, which should be obtained before confirmation of appointment.

Benefits

• Annual Leave – The holiday year runs from 1 March.

If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate.

Leave entitlement is calculated on a pro‑rata basis and you will be advised of your actual entitlement on appointment.

If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

• Bank, Public and Privilege Holidays – You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays.

These hours are added to your annual leave allowance.

There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment.

• Pension – The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.
• Work Life Balance – HM Prison & Probation Service (HMPPS) is keen to encourage alternative working arrangements.

Work life balance provides greater opportunities for staff to work more flexibly wherever managers and establishments can accommodate requests to do so.

HMPPS offers flexible working subject to completion of a satisfactory probationary period and NVQ Season Ticket Advance – After two months' service, you'll be eligible to apply for a season ticket advance to purchase a quarterly or longer‑period season ticket for travel between home and your place of work.

• Childcare Vouchers – For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers training.
• Training – HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes – There are opportunities to access promotion programmes and HMPPS provides a variety of training appropriate to individual posts – All staff receive security and diversity training and an individual induction programme into their new roles.
• Eligibility – All candidates are subject to security and identity checks prior to taking up post.

All external candidates are subject to 6 months probation.

Internal candidates are subject to probation if they have not already served a probationary period within HMPPS.

All staff are required to declare whether they are a member of a group or organisation which the HMPPS considers to be racist.

Behaviours

Application Form Question Word Limit 250 | Changing and Improving Leadership | Communicating and Influencing | Working Together.

Interview stage assessments.

Interview Dates To be confirmed.

Behaviours Changing and Improving Leadership Communicating and Influencing Working Together Strengths will be assessed but these are not shared in advance.

To learn more about Strengths and how they are assessed please click here.

• Security Checks
• Level of security checks required
• DBS Standard
• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Making Effective Decisions
• Leadership

Essential Experience

• Able user of MS Word and MS Excel Information collation and analysis
• Eligibility
• To Transformative Business Services
• (Monday to Friday 8am - 6pm) or e mail
• To Ministry of Justice Resourcing team ( );
• To the Civil Service Commission (details available here)
• Disability Confident

As a Disability Confident employer, Mo J are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace.

Mo J are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form.

If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.

For more information on applying for a role as a candidate with a disability or long‑term condition, please watch our animated videos.

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found.

To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

A Great Place to Work for Veterans

The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs.

Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.

• For further details about the initiative and eligibility requirements visit:
• Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant.

The Mo J is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

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