HR Operations Manager

The Northern Ireland Office supports the Secretary of State for Northern Ireland in promoting the best interests of Northern Ireland. We ensure that Northern Ireland interests are represented within the UK Government and that UK Government responsibilities are fully and effectively represented in Northern Ireland. The Northern Ireland Office employs around 170 staff, with offices in Belfast and London.

This is a fantastic opportunity for a proactive HR professional to take on a rewarding role at the heart of the NIO. Reporting to the Head of Capability and Culture, you will play a pivotal role in building departmental capability and delivering an exceptional HR service that supports our business and people objectives. This is a multi-disciplinary role covering a wide range of HR responsibilities, including:

• Day-to-day support for recruitment (managing campaigns end-to-end)
• Delivering our talent schemes
• Supporting the line manager capability agenda
• The diversity, inclusion and wellbeing agenda
• HR communications

You will provide advice and support across the full employee lifecycle, including performance management, onboarding, offboarding, induction, and flexible working.

Duties and Responsibilities

The main responsibilities of the role include but are not limited to:

• Build and maintain collaborative and productive relationships with business managers, senior management and wider stakeholders
• Lead on end-to-end recruitment, onboarding and offboarding activities for departmental campaigns
• Lead on intranet updates and guidance packs
• Support the development of policy and guidance
• Support work on data for workforce planning and recruitment activities
• Compile Management Information and central HR Returns
• Support budgets and transacting of HR and Finance activities
• Support Performance Management policy and processes
• Ensure accurate and up-to-date record keeping and efficient HR data management, in line with governance and assurance requirements
• Respond to queries relating to recruitment plans and HR processes

Essential Criteria

The post holder will need to demonstrate the following in their application and at interview:

• Experience of working effectively and collaboratively with a wide range of stakeholders to resolve complex issues
• Excellent organisational and prioritisation skills, with the ability to manage a range of tasks effectively under pressure
• Strong verbal and written communication skills, with the ability to articulate information clearly and to different audiences
• Existing National Security Vetting to at least CTC level

Desirable Criteria

• CIPD Level 5 qualification or have experience in a HR Generalist role

Behaviours

We will assess you against the following Success Profiles Behaviours for HEO level during the application sift and at interview:

• Communicating and Influencing
• Managing a Quality Service
• Working Together
• Seeing the Big Picture

How to Apply

This vacancy is using Success Profiles and will assess your Behaviours and Strengths for HEO level. You will be asked to submit:

• A 250 word statement on each of the following behaviours: Communicating and Influencing, Managing a Quality Service, Working Together, Seeing the Big Picture
• A statement of suitability no longer than 500 words to assess the essential and desirable criteria.

Your layout is entirely your preference; you may choose narrative, bullets, etc. One narrative example may cover the requirements needed. You do not have to explain the whole process, just what you have done and the skills and experience you have used.

Security Clearance

This role requires National Security Vetting given the access to sensitive information afforded by the job role. The successful candidate is required to hold existing Counter Terrorist Check (CTC) clearance.

Working Arrangements & Further Information

The NIO offers Hybrid Working arrangements where business need allows. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity. Some roles will not be suitable for Hybrid Working.

Benefits

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension
• 25 days annual leave, increasing to 30 days after five years service
• Public Holidays
• Season Ticket Advance Support
• A range of Family Friendly policies such as opportunities to work reduced hours or job share