At a Glance
- Tasks: Provide essential admin support in a dynamic Offender Management hub.
- Company: Join HMP Styal, committed to safeguarding and promoting welfare.
- Benefits: Enjoy a stable work environment with opportunities for personal growth.
- Other info: Flexible working hours with a supportive team atmosphere.
- Why this job: Make a difference while developing valuable administrative skills.
- Qualifications: Strong communication skills and a passion for teamwork are essential.
The predicted salary is between 24000 - 28000 € per year.
All staff have a responsibility to safeguard and promote the welfare of children. The post holder must undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
The job holder will provide administrative support within the Offender Management administrative hub, maintaining administration systems and servicing the local courts within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.
Responsibilities
- Undertake the transactional activity associated with the Offender Management function, including processing the following paperwork ready for checking and onward transmission by the Hub Manager:
- Discharge Report / Pre-Discharge Report
- Bail applications
- Release on Temporary License (ROTL)
- Home Detention Curfew (HDC)
- Offender Assessment and Sentence Management (OaSys)
- Multi-Agency Public Protection Arrangements (MAPPA)
- Re-categorisation
- Sentence calculations, including conduct initial checks
- Appeals
- Violent Sex Offender Register (VISOR)
- Multi‑Agency Risk Assessment Planning (MARAP)
- Adjudications
- Indeterminate Sentence Prisoners
- Parole applications
- Legal Correspondence
- License Applications
- Resettlement overnight
- Release
- Prisoner Fines
- Foreign Nationals/Deportation/Immigration
- Risk to Children/Safeguarding Children
- Harassment/Restraining Orders
- Category A administration
- Recall paperwork
- Public Protection
- Organise, produce and maintain accurate records for the area of work
- Act as contact point for all communications to the team; prioritise and distribute communications to the appropriate person or relevant department in the establishment
- Complete monitoring returns for area of work
- Input requisitions onto the finance database and process requisitions for defined area of work
- Co‑ordinate any awareness sessions for area of work
- Prepare paperwork for checking by Manager, conducting sentence calculations as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points
The duties and responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re‑examination under the Job Evaluation scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh is required.
Behaviours
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
Hours of Work (Unsocial Hours) Allowances
37 hour working week
Working Arrangements
HMP Styal - Business Administrator - OMU employer: Ministry of Justice
At HMP Styal, we pride ourselves on being an excellent employer that values the welfare of our staff and the community. Our supportive work culture fosters collaboration and continuous professional development, ensuring that employees have ample opportunities to grow within their roles. Located in a unique environment, we offer a meaningful career path where you can make a real difference while enjoying a balanced work-life dynamic.
StudySmarter Expert Advice🤫
We think this is how you could land HMP Styal - Business Administrator - OMU
✨Tip Number 1
Network like a pro! Reach out to people in the field, attend relevant events, and connect with professionals on LinkedIn. We can’t stress enough how valuable personal connections can be in landing that dream job.
✨Tip Number 2
Prepare for interviews by researching the organisation and understanding their values. We recommend practising common interview questions and tailoring your answers to reflect how you can contribute to their mission.
✨Tip Number 3
Follow up after interviews! A simple thank-you email can set you apart from other candidates. We suggest mentioning something specific from your conversation to show your genuine interest.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we often have exclusive roles listed there that you won’t find anywhere else.
We think you need these skills to ace HMP Styal - Business Administrator - OMU
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the responsibilities listed in the job description. We want to see how you can contribute to our team at HMP Styal!
Showcase Your Admin Skills:Since this role is all about providing top-notch administrative support, be sure to emphasise your organisational skills and any relevant experience you have with managing paperwork or databases. We love a detail-oriented candidate!
Communicate Clearly:Your written application should reflect your ability to communicate effectively. Use clear language and structure your application well, as this will give us a glimpse of how you might handle communications in the role.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Ministry of Justice
✨Know Your Stuff
Make sure you understand the key responsibilities of the Business Administrator role, especially around Offender Management. Familiarise yourself with terms like 'Discharge Report' and 'Multi-Agency Public Protection Arrangements'. This will show that you're serious about the position and ready to hit the ground running.
✨Showcase Your Communication Skills
Since this role involves a lot of communication with various stakeholders, be prepared to demonstrate your communication skills. Think of examples where you've effectively communicated complex information or worked collaboratively in a team. This will help you stand out as someone who can manage the diverse interactions required in this job.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations related to safeguarding and administrative tasks. Prepare by thinking through potential scenarios and how you would respond, particularly focusing on your problem-solving skills and attention to detail.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the challenges they face, or how success is measured in this role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
