At a Glance
- Tasks: Support court services and maintain administration systems in a dynamic environment.
- Company: Join HMP Erlestoke, a supportive and collaborative workplace.
- Benefits: Gain valuable experience and develop essential administrative skills.
- Other info: Opportunity for personal growth and teamwork in a meaningful role.
- Why this job: Make a difference in offender management while enhancing your career prospects.
- Qualifications: Strong organisational skills and effective communication abilities.
The predicted salary is between 24000 - 28000 € per year.
This is an administrative role within the Offender Management administrative hub, providing support to court services and maintaining administration systems. The position is rotational, non‑operational, and carries no line‑management duties.
Responsibilities, Activities and Duties
- Process and prepare the following paperwork for the Hub Manager:
- Bail applications
- Release on Temporary Licence (ROTL)
- Offender Assessment and Sentence Management (OaSys)
- Multi‑Agency Public Protection Arrangements (MAPPA)
- Re‑categorisation
- Sentence calculations, including initial checks
- Appeals
- Adjudications
- Parole applications and Legal Correspondence
- Licence Applications
- Resettlement overnight Release
- Risk to Children / Safeguarding Children
- Harassment / Restraining Orders
- Category A administration
- Recall paperwork
- Public Protection
- Organise, produce and maintain accurate records for the area of work
- Act as contact point for all team communications, prioritising and distributing them to the appropriate person or department
- Complete monitoring returns
- Input requisitions into the finance database and process them accordingly
- Coordinate awareness sessions as required
- Prepare paperwork for checking by the Manager and conduct sentence calculations when needed
- Correspond with stakeholders and agencies to ensure clear information sharing
- Maintain and check establishment databases, manual filing systems and logs, responding within agreed timescales and producing reports as required
- Collate information relating to Service Delivery Indicators (SDIs)
- Act as secretary to meetings, organising agenda, taking and distributing minutes and action points
Behaviours
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
HMP Erlestoke - Business Administrator employer: Ministry of Justice
At HMP Erlestoke, we pride ourselves on being an excellent employer that values the contributions of our administrative staff within the Offender Management hub. Our supportive work culture fosters collaboration and communication, while offering opportunities for professional growth and development in a meaningful role that directly impacts the rehabilitation process. Located in a serene environment, we provide a unique chance to make a difference in the lives of individuals, all while enjoying a balanced work-life dynamic.
StudySmarter Expert Advice🤫
We think this is how you could land HMP Erlestoke - Business Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the field, especially those who work in administrative roles. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by practising common questions related to administration tasks. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed paperwork or maintained records in previous roles. This will demonstrate your ability to handle the responsibilities of the Business Administrator position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace HMP Erlestoke - Business Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Business Administrator role. Highlight your relevant experience in administration and any specific skills that match the job description, like managing paperwork or coordinating communications.
Showcase Your Attention to Detail:Since this role involves processing important documents and maintaining accurate records, it's crucial to demonstrate your attention to detail. Use examples from your past experiences where you successfully managed complex information or maintained high standards in your work.
Communicate Clearly:In your written application, clarity is key! Make sure your language is straightforward and professional. Avoid jargon unless it’s relevant to the role, and ensure your points are easy to understand. This will reflect your ability to communicate effectively in the workplace.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at Ministry of Justice
✨Know Your Paperwork
Familiarise yourself with the types of paperwork you'll be handling, like bail applications and parole applications. Being able to discuss these documents confidently will show that you understand the role and its responsibilities.
✨Showcase Your Organisational Skills
Since this role involves maintaining accurate records and managing communications, prepare examples of how you've successfully organised information or managed multiple tasks in previous roles. This will demonstrate your ability to handle the administrative demands of the job.
✨Communicate Clearly
Effective communication is key in this position. Practice articulating your thoughts clearly and concisely, especially when discussing how you would liaise with stakeholders and agencies. This will help you stand out as a strong candidate.
✨Demonstrate Team Spirit
This role requires working together with various teams. Be ready to share examples of how you've collaborated with others in the past. Highlighting your ability to work well in a team will align with the behaviours they're looking for.
