At a Glance
- Tasks: Manage digital information and records, ensuring compliance and accessibility throughout their lifecycle.
- Company: Join the Ministry of Justice's innovative Digital Information & Records Management Team.
- Benefits: Competitive salary, professional development, and opportunities for career growth.
- Other info: Collaborative environment with a focus on continuous improvement and upskilling.
- Why this job: Make a real impact by supporting digital transformation in a vital public service.
- Qualifications: Experience in information management and strong organisational skills.
The predicted salary is between 28000 - 35000 £ per year.
The Security and Information Directorate (SID) is part of the Service Transformation Group (STG). The Group oversees the building of a strategic vision for modernising and digitising our legacy systems, generating a coordinated plan across the Ministry of Justice (MoJ) and its agencies for transformation, and tracking delivery of this transformation. Security and information management are fundamental building blocks of enabling the department to deliver. We have highly skilled experts working collaboratively with the department, Government Security Group, Government Knowledge and Information Management profession and other partners to enable the whole of the MoJ to function securely, lawfully and transparently. We identify, manage, and mitigate MoJ's security, data protection and information risks, and provide assurance against those risks. We are also home to the Counter Fraud Centre of Expertise. Part of our mission is to up-skill the department so that security becomes second nature to our people and partners.
The Information Services Division (ISD) is part of the SID and is responsible for promoting compliance with the Public Records Act and related legislation, providing information and records management services, overseeing responses to information access requests, selecting and transferring records for permanent preservation and providing support to public inquiries. This post sits in the Digital Information & Records Management Team which is part of ISD. We are responsible for providing the MoJ with best practice policy/guidance and fit for purpose records management tools to allow digital information to be managed effectively throughout its lifecycle. The team also oversees JustStore, one of our corporate repositories.
The Digital Information and Records Officer role exists to support the Ministry of Justice in managing its digital information throughout the entire lifecycle. This includes ensuring information is stored in the correct repositories, available to the right people at the right time and accurately disposed of at the end of its retention period. This role supports MoJ staff by providing clear, practical advice based on policies, legal obligations and industry standards. This role sits within Information Services Division, specifically in the Digital Information and Records Management Team. The role generally reports to a senior manager within the team either at HEO or SEO level. This role does not usually involve management of staff, but it may include supervising others or taking on line-management responsibility in the future, depending on team needs.
The job holder will be required to carry out the following responsibilities, activities, and duties:
- Create and implement procedures to support best practice digital information and records management, ensuring compliance with legal and regulatory standards.
- Maintain, organise and provide access to digital repositories (e.g., SharePoint, MoJ's Digital Archive), ensuring information is structured, accurate and retrievable.
- Provide advice and guidance to staff on best practice information management including lifecycle management, retention and disposal and storage.
- Assist with digital records end-of-lifecycle reviews including archiving, and deletion processes in line with policy and process.
- Support responses to information requests such as FOIs and Public Inquiries by identifying and retrieving relevant digital information.
- Lead activities relating to training, engagement and upskilling staff to help embed a strong information management culture across the organisation.
- Collaborate with key stakeholders both internally and externally to ensure governance, compliance and controls are implemented across the organisation.
- Assist with information management continuous improvement, supporting digital transformation projects as required.
This list is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
16266 - Digital Information and Records Officer in Hebburn employer: Ministry of Justice
The Ministry of Justice offers a dynamic and supportive work environment for the Digital Information and Records Officer role, where employees are encouraged to grow and develop their skills in digital information management. With a strong focus on compliance and best practices, the organisation fosters a culture of collaboration and continuous improvement, providing opportunities for professional development and training. Located within a pivotal government department, this role not only contributes to the modernisation of public services but also plays a crucial part in ensuring transparency and security in information management.
StudySmarter Expert Advice🤫
We think this is how you could land 16266 - Digital Information and Records Officer in Hebburn
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those already working at the Ministry of Justice. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching the Digital Information & Records Management Team. Understand their goals and challenges, so you can show how your skills align with their mission. We want to see you shine!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn to impress the panel.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace 16266 - Digital Information and Records Officer in Hebburn
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the Digital Information and Records Officer role. We want to see how you can contribute to our mission at the Ministry of Justice!
Showcase Relevant Experience:When detailing your work history, focus on experiences that relate to digital information management and compliance. We love seeing examples of how you've successfully managed records or implemented best practices in previous roles.
Be Clear and Concise:Keep your application straightforward and to the point. Use clear language and avoid jargon where possible. We appreciate a well-structured application that makes it easy for us to see your qualifications.
Apply Through Our Website:Don’t forget to submit your application through our official website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Ministry of Justice
✨Know Your Digital Information Management
Make sure you brush up on your knowledge of digital information and records management. Familiarise yourself with the Public Records Act and any relevant legislation. Being able to discuss how you would implement best practices in managing digital information will show that you're serious about the role.
✨Showcase Your Problem-Solving Skills
Prepare examples of how you've tackled challenges related to information management in the past. Whether it's about structuring digital repositories or handling data retention, having specific scenarios ready will demonstrate your practical experience and ability to think critically.
✨Engage with Stakeholders
Since collaboration is key in this role, think about how you can effectively communicate with various stakeholders. Be ready to discuss how you would engage with both internal teams and external partners to ensure compliance and governance in information management.
✨Highlight Your Training Experience
If you've ever led training sessions or helped upskill colleagues, make sure to mention it! This role involves promoting a strong information management culture, so showcasing your ability to educate others will be a big plus in your interview.
