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- Tasks: Provide essential admin support and maintain accurate records for various teams.
- Company: Join a dynamic team within HMP The Verne, focused on impactful work.
- Benefits: Gain valuable experience, training opportunities, and a supportive work environment.
- Other info: Rotational role with diverse opportunities across different areas of administration.
- Why this job: Make a difference while developing your skills in a unique setting.
- Qualifications: No specific qualifications needed, just a willingness to learn and grow.
The predicted salary is between 24000 - 28000 £ per year.
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description. This is a non‑operational role which may involve contact with prisoners depending on their area of work. This role has no line management responsibilities.
Responsibilities:
- Organise, produce and maintain accurate records for area of work.
- Act as contact point for all communications to the team; prioritise and distribute communications to the appropriate person or relevant department in the establishment.
- Complete monitoring returns for area of work.
- Input requisitions onto the finance database and process requisitions for defined area of work.
- Co‑ordinate any awareness sessions for area of work.
- Prepare paperwork for checking by manager, conducting initial checks as required.
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that it is adequately shared.
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
- Collate information relating to relevant Service Delivery Indicators (SDIs).
- Act as secretary to meetings as required, including organising agenda, taking, distributing minutes and action points.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or, where specified in Wales, Welsh. The job holder, once in post, will be matched to a job description; the post is rotational so the job holder may, during their career, carry out the role of different job descriptions.
Qualifications:
Job holders must complete specific training in their specialism once they take up post.
17479 - Business Administrator (BA) - HMP The Verne in Fortuneswell employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 17479 - Business Administrator (BA) - HMP The Verne in Fortuneswell
✨Tip Number 1
Get to know the role inside out! Familiarise yourself with the job description and responsibilities. This way, when you get that interview, you can show off your knowledge and how you can make a real impact.
✨Tip Number 2
Network like a pro! Reach out to current or former employees in similar roles. They can give you insider tips on what the team values and what skills are most important. Plus, it’s a great way to get your name out there!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administrative tasks and communication skills. Role-play with a friend or use online resources to boost your confidence before the big day.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace 17479 - Business Administrator (BA) - HMP The Verne in Fortuneswell
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the specific responsibilities of the Business Administrator role. We want to see how you can contribute to our team at HMP The Verne!
Showcase Your Communication Skills: Since this role involves acting as a contact point for communications, it’s essential to demonstrate your ability to communicate effectively. Use clear and concise language in your application to reflect this skill.
Highlight Your Organisational Skills: As a Business Administrator, you'll need to manage records and coordinate meetings. Be sure to mention any relevant experience that showcases your organisational abilities, as this will be key to your success in the role.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the position. Don’t miss out on this opportunity!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Make sure you thoroughly understand the responsibilities of a Business Administrator at HMP The Verne. Familiarise yourself with the specific tasks mentioned in the job description, like maintaining accurate records and coordinating communications. This will help you demonstrate your competence and show that you're ready to hit the ground running.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle real-life situations in the role. Think about examples from your past experiences where you've successfully organised information, managed communications, or worked under pressure. Practising these scenarios will help you articulate your thought process during the interview.
✨Showcase Your Communication Skills
As a Business Administrator, you'll be the contact point for communications. Be prepared to discuss how you prioritise and distribute information effectively. You might even want to bring examples of reports or minutes you've taken in previous roles to showcase your attention to detail and organisational skills.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you might be involved in, or how success is measured in the role. This shows your genuine interest in the position and helps you determine if it's the right fit for you.