At a Glance
- Tasks: Provide essential admin support and maintain systems for residential staff.
- Company: Join a dynamic establishment focused on community and support.
- Benefits: Enjoy flexible working hours, generous leave, and pension options.
- Other info: Hybrid working options available to fit your lifestyle.
- Why this job: Make a difference while developing your skills in a supportive environment.
- Qualifications: No specific qualifications required; training provided upon hiring.
The predicted salary is between 24000 - 28000 £ per year.
This is an administrative job within an establishment.
The job holder will provide administrative support to residential staff and units, maintaining the administration systems within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties:
- Update Notice to Prisoners, Staff information Notice and Governors/Operational Order folders, ensuring that a copy of the most recent documents are displayed on notice boards and removed when time expired.
- Update the Cell Sharing Risk Assessment (CSRA) database and pass updated risk assessments to the wing manager.
- Co-ordinate diaries/meetings for residential units and Head of Function.
- Collate and update Personal Officer List on a weekly basis.
- Act as a point of reference for the complaints process, log, allocate and distribute for responses on a daily basis and send reminders where necessary, to ensure deadlines are met.
- Ensure the Black and Minority Ethnic (BME) figures are updated and returned to the Equality Team on a weekly basis.
- Undertake other administrative tasks including: Organise, produce and maintain accurate records for area of work.
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment.
- Complete monitoring returns for area of work.
- Input requisitions onto the finance database and process requisitions for defined area of work.
- Co-ordinate any awareness sessions for area of work.
- Prepare paperwork for checking by manager, conducting initial checks as required.
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared.
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
- Collate information relating to relevant Service Delivery Indicators (SDIs).
- Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points.
The duties/responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours:
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
Qualifications & Requirements:
Job holders must complete specific training in their specialism once they take up post.
Hours of Work: Standard full-time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs.
Working Arrangements and Flexible Working: The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home. Some roles will not be suitable for Hybrid Working. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
Benefits:
- Bank, Public and Privilege Holidays: You are entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. These hours are added to your annual leave allowance. There is a requirement to work some public and bank holidays subject to your shift pattern and the operational needs of the establishment.
- Pension: The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.
- Season Ticket Advance: After two months’ service, you’ll be eligible to apply for a season ticket advance to purchase a quarterly or longer-period season ticket for travel between home and your place of work.
Eligibility (Nationality): This job is broadly open to the following groups:
- UK nationals
- Nationals of the Republic of Ireland
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service.
Business Administrator in Exeter employer: Ministry of Justice
As a Business Administrator at HMPPS, you will join a supportive and dynamic work environment that values collaboration and continuous improvement. With flexible working arrangements, including hybrid options, and a comprehensive benefits package that includes generous leave and pension schemes, this role offers an excellent opportunity for personal and professional growth within the public sector. The commitment to diversity and inclusion ensures that all employees feel valued and empowered to contribute meaningfully to the establishment's mission.
StudySmarter Expert Advice🤫
We think this is how you could land Business Administrator in Exeter
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. Practice common interview questions with a friend to boost your confidence.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Business Administrator in Exeter
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the responsibilities of the Business Administrator role. We want to see how you can contribute to our team!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language to describe your previous experiences and how they relate to the tasks mentioned in the job description.
Show Your Enthusiasm:Let your passion for the role shine through! We love seeing candidates who are genuinely excited about the opportunity to support our residential staff and improve administrative processes.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the position. We can’t wait to hear from you!
How to prepare for a job interview at Ministry of Justice
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Business Administrator. Familiarise yourself with tasks like updating databases, coordinating meetings, and managing communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Prepare Examples of Your Experience
Think of specific examples from your past work or studies that showcase your administrative skills. Whether it’s managing records, handling complaints, or coordinating schedules, having concrete examples ready will help you illustrate your capabilities effectively during the interview.
✨Practice Your Communication Skills
As a Business Administrator, clear communication is key. Practice articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend or family member to get comfortable with speaking about your experiences and answering common interview questions.
✨Show Enthusiasm for Teamwork
This role involves working closely with various teams and stakeholders. Be prepared to discuss how you’ve successfully collaborated in the past. Highlight your ability to work together with others to achieve common goals, as this will resonate well with the interviewers.
