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- Tasks: Support the COO with admin tasks, meetings, and operational support.
- Company: Join the Office of the Public Guardian, a vital agency in England and Wales.
- Benefits: Enjoy flexible hours, training opportunities, and a supportive work environment.
- Other info: Be part of a team that values collaboration and personal growth.
- Why this job: Make a difference while developing your skills in a fast-paced role.
- Qualifications: Strong IT skills and experience in administration are essential.
The predicted salary is between 28800 - 43200 £ per year.
The Office of the Public Guardian (OPG) protects people in England and Wales who may not have the mental capacity to make certain decisions for themselves. We are an Executive Agency of the Ministry of Justice (MoJ), set up in 2007 following the introduction of the Mental Capacity Act of 2005.
OPG is responsible for registering lasting powers of attorney (LPA) and enduring powers of attorney (EPA) and supervising deputies who are appointed by the Court of Protection. OPG is a fantastic place to work offering a range of development opportunities.
Team Overview
This is a critical, fast-paced role at the heart of the Operations team at the Office of the Public Guardian, working closely with the Chief Operating Officer (COO). We are looking for a forward-thinking, energetic team member who enjoys working with others and is highly organised.
Responsibilities
- Provide effective management of email, diary, and administrative tasks to the COO and the operations senior leadership team.
- Support a range of meetings, often sensitive in content, ensuring an accurate account of discussions, decisions, and actions are captured.
- Provide directorate-level operational support to assist the COO in their duties and responsibilities.
- Manage your own time and performance, reporting to the Operations Business Manager.
Essential Skills
- Excellent IT skills with experience of using Microsoft 365 collaboration tools – Teams, Word, Excel, PowerPoint, Outlook, and SharePoint.
- A highly competent, positive, and organised person with proven experience in administrative matters.
- A skilled communicator with energy and enthusiasm able to communicate with people at all levels.
What We Offer
- A range of benefits, including annual leave, pension, training, and development opportunities.
- Flexible working hours and the opportunity to work from home.
- A Disability Confident employer committed to providing everyone with the opportunity to demonstrate their skills, talent, and abilities.
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Executive Support Assistant employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Support Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to the Office of the Public Guardian. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to executive support. We want you to shine, so think about how your skills with Microsoft 365 tools can help the COO and the team!
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed busy schedules or sensitive meetings in the past. This will demonstrate you're the perfect fit for this fast-paced role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our mission.
We think you need these skills to ace Executive Support Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Support Assistant role. Highlight your experience with Microsoft 365 tools and any relevant administrative skills that match what we’re looking for.
Craft a Compelling Cover Letter: Your cover letter should reflect your enthusiasm for the role and the OPG. Share specific examples of how you've successfully managed tasks similar to those listed in the job description.
Showcase Your Communication Skills: Since this role involves working closely with the COO and other senior leaders, demonstrate your communication skills in your application. Use clear and concise language to convey your points effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensure it gets the attention it deserves!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Support Assistant. Familiarise yourself with the Office of the Public Guardian's mission and how your role supports their operations. This will help you articulate how your skills align with their needs.
✨Showcase Your IT Skills
Since excellent IT skills are essential for this position, be prepared to discuss your experience with Microsoft 365 tools. Bring examples of how you've used Teams, Word, Excel, PowerPoint, and SharePoint in previous roles to enhance productivity and communication.
✨Demonstrate Organisational Skills
Highlight your ability to manage multiple tasks effectively. Prepare to share specific examples of how you've successfully organised meetings or managed diaries in fast-paced environments. This will show that you can handle the demands of supporting the COO and senior leadership team.
✨Communicate with Energy and Enthusiasm
As a skilled communicator, it's important to convey your enthusiasm during the interview. Practice articulating your thoughts clearly and confidently, and be ready to engage with the interviewers. This will demonstrate your positive attitude and ability to connect with people at all levels.