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- Tasks: Coordinate and manage administrative support for the Divisional office and operational teams.
- Company: Join a dynamic organisation focused on community integration and support.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Opportunity for career growth and to lead a dedicated team.
- Why this job: Make a real difference in community integration while developing your leadership skills.
- Qualifications: Experience in administration and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams. The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues. The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff.
The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster. The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate. In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do. The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.
Responsibilities, Activities & Duties
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery.
- Maintenance of (or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales.
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster.
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements.
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time.
Health, Safety & Fire
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken.
- Reporting issues locally and to the Divisional HS&F Manager.
- Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.
Effectively Manage and Develop Staff
- To provide effective management and leadership to the team.
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters.
- Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues.
- Contribute to relevant training and development events as a trainer.
- Support recruitment activity for relevant posts within the cluster/division.
Use Communication Effectively
- Write reports to support the effective operation of the Division/Cluster/Function.
- Participate in meetings where appropriate, using appropriate skills, styles and approaches.
17083 - Community Integration HPT Senior Admin Officer in England employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 17083 - Community Integration HPT Senior Admin Officer in England
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles. They can give you the inside scoop on what it’s really like and might even put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to community integration and administration. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed projects or teams effectively, as this will resonate well with the responsibilities of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you’re serious about joining our team.
We think you need these skills to ace 17083 - Community Integration HPT Senior Admin Officer in England
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Community Integration HPT Senior Admin Officer. We want to see how you can support our teams effectively!
Showcase Your Management Skills: Since this role involves managing a team, don’t forget to mention any relevant leadership experience. We’re keen on seeing how you’ve developed staff and handled performance issues in the past.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your key points stand out and are easy to read!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Don’t miss out!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Community Integration HPT Senior Admin Officer. Familiarise yourself with the key tasks like managing administrative systems and supporting health and safety compliance. This will help you demonstrate your knowledge and show how your skills align with the role.
✨Showcase Your Leadership Skills
Since this role involves managing a team, be prepared to discuss your leadership style and experiences. Think of specific examples where you've effectively managed staff or resolved conflicts. Highlighting your ability to lead and develop a team will set you apart from other candidates.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities, especially in relation to health and safety issues or administrative challenges. Prepare scenarios where you've successfully navigated similar situations, demonstrating your proactive approach and attention to detail.
✨Emphasise Communication Skills
As the job requires effective communication with various stakeholders, be ready to discuss how you’ve successfully communicated complex information in the past. Share examples of reports you've written or meetings you've led, showcasing your ability to convey information clearly and effectively.