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- Tasks: Manage correspondence and Freedom of Information requests for the Scotland Office.
- Company: Join a collaborative team at the heart of the UK Government.
- Benefits: Gain valuable experience, develop skills, and contribute to meaningful work.
- Other info: Opportunity to integrate AI into processes and enhance your career.
- Why this job: Make a real impact on Scotland's representation in government.
- Qualifications: Strong writing skills and ability to manage multiple tasks effectively.
The predicted salary is between 40000 - 50000 £ per year.
The Scotland Office supports the Secretary of State for Scotland in promoting the best interests of Scotland within a stronger United Kingdom. It ensures the people of Scotland are fully and effectively represented at the heart of the UK Government, and the UK Government’s work is seen and felt in Scotland.
The Correspondence Manager role is an excellent opportunity to work at the heart of Government and to manage correspondence on a wide range of issues concerning Scotland. The successful candidate will join a friendly, collaborative team of 12 within the Private Office. They will report directly to one of the Secretary of State’s private secretaries, providing the chance to work closely with ministers to achieve their objectives.
Your primary focus will be on managing the Scotland Office’s correspondence caseload, ensuring that correspondence for ministers and the department is accurately logged, drafted, and issued according to cross-government deadlines. Correspondence is an important part of the democratic process, and underlines the accountability of ministers to Parliament and the public. As such, we have ambitious targets and high standards for the quality and timeliness of all replies to correspondence, and you will need to work flexibly across the department to ensure these standards are met.
You will also take responsibility for the management of write rounds and Freedom of Information (FOI) Requests for the Scotland Office. This includes managing the effective recording, compilation, and quality assurance of FOI responses, and developing a strong working understanding of the FOI Act to ensure that the department is fulfilling its statutory obligations in this area.
Key Responsibilities- Ensure that correspondence is accurately logged, processed, and tracked.
- Manage the progression of correspondence to ensure responses are sent within departmental timescales.
- Manage the logging and processing of Freedom of Information requests to ensure responses fall within statutory deadlines. This includes drafting responses and providing high quality advice on the handling of FOI requests.
- Manage the Scotland Office’s write round processes, working closely with private secretaries and officials to ensure that Scotland Office returns are correctly processed.
- Manage the Scotland Office’s general enquiries inbox, drafting written responses to correspondence from members of the public using departmental lines.
- Monitor correspondence performance, providing regular statistics to ministers and proactively address challenges as they arise.
- Play a leading role in the Scotland Office’s engagement with the cross-government correspondence network.
- Support the continuous improvement of processes within your brief, working closely with the Scotland Office’s corporate team to integrate Artificial Intelligence into our ways of working.
Successful candidates should be:
- Proactive and able to manage their time effectively
- Able to deliver at pace and manage multiple cases at once
- A confident writer with a keen eye for detail
- Confident in building positive working relationships with a wide range of teams and other Government departments
- Excellent written English and communication skills, including accurate grammar, spelling, and punctuation.
- Ability to work at pace and deliver against multiple deadlines.
- Proficiency in Google Workspace tools (or Microsoft Office), including Google Sheets and Google Docs.
- Comfortable working independently.
- Willing to work creatively to build AI into their processes.
- Existing understanding or training on the Freedom of Information Act.
- Confident and skilled in the use of IT and digital tools, including AI.
17094 - Correspondence, Freedom of Information, and Write Round Manager to Scotland Office Ministers in Devon employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 17094 - Correspondence, Freedom of Information, and Write Round Manager to Scotland Office Ministers in Devon
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work in government or have connections to the Scotland Office. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by researching the Scotland Office and its recent initiatives. Show us that you’re genuinely interested in the role and understand the importance of correspondence in government. Tailor your answers to reflect this knowledge!
✨Tip Number 3
Practice your writing skills! Since the role involves a lot of correspondence, brush up on your writing style. Consider drafting responses to hypothetical scenarios related to the job to showcase your ability to communicate effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace 17094 - Correspondence, Freedom of Information, and Write Round Manager to Scotland Office Ministers in Devon
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Writing Skills: Since this role is all about correspondence, make your written application shine! Pay attention to grammar, spelling, and punctuation. A confident writer with a keen eye for detail is exactly what we need.
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so avoid fluff and get straight to how you can contribute to our team and the Scotland Office.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Ministry of Justice
✨Know Your Correspondence Inside Out
Make sure you understand the importance of correspondence in government. Brush up on how it impacts accountability and representation, especially in relation to Scotland. Being able to discuss this knowledgeably will show your passion for the role.
✨Showcase Your Writing Skills
Since the role requires excellent written communication, prepare a few examples of your writing. Whether it's emails, reports, or any other documents, be ready to discuss how you ensure clarity, accuracy, and professionalism in your writing.
✨Familiarise Yourself with FOI Requests
Get a good grasp of the Freedom of Information Act and its implications. Be prepared to discuss how you would handle FOI requests and ensure compliance with statutory deadlines. This will demonstrate your proactive approach and understanding of the role's responsibilities.
✨Demonstrate Your Time Management Skills
The ability to manage multiple cases at once is crucial. Think of specific examples from your past experiences where you successfully juggled various tasks under tight deadlines. This will highlight your organisational skills and ability to deliver at pace.