At a Glance
- Tasks: Support court services and maintain admin systems in a dynamic environment.
- Company: Join HMP Erlestoke, a supportive and inclusive workplace.
- Benefits: Enjoy flexible working, training opportunities, and a solid pension scheme.
- Other info: Hybrid working options available; perfect for balancing work and study.
- Why this job: Make a difference in offender management while developing your skills.
- Qualifications: Strong communication skills and attention to detail are essential.
The predicted salary is between 24000 - 28000 € per year.
This is an administrative role within the Offender Management administrative hub, providing support to court services and maintaining administration systems. The position is rotational, non‑operational, and carries no line‑management duties.
Responsibilities, Activities and Duties
- Process and prepare the following paperwork for the Hub Manager:
- Bail applications
- Release on Temporary Licence (ROTL)
- Offender Assessment and Sentence Management (OaSys)
- Multi‑Agency Public Protection Arrangements (MAPPA)
- Re‑categorisation
- Sentence calculations, including initial checks
- Appeals
- Adjudications
- Parole applications and Legal Correspondence
- Licence Applications
- Resettlement overnight Release
- Risk to Children / Safeguarding Children
- Harassment / Restraining Orders
- Category A administration
- Recall paperwork
- Public Protection
- Organise, produce and maintain accurate records for the area of work
- Act as contact point for all team communications, prioritising and distributing them to the appropriate person or department
- Complete monitoring returns
- Input requisitions into the finance database and process them accordingly
- Coordinate awareness sessions as required
- Prepare paperwork for checking by the Manager and conduct sentence calculations when needed
- Correspond with stakeholders and agencies to ensure clear information sharing
- Maintain and check establishment databases, manual filing systems and logs, responding within agreed timescales and producing reports as required
- Collate information relating to Service Delivery Indicators (SDIs)
- Act as secretary to meetings, organising agenda, taking and distributing minutes and action points
Behaviours
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
Working Arrangements & Further Information
Hybrid working arrangements are offered where business needs allow. The role must be based in the UK. Working hours are standard full‑time (37 hours per week, excluding unpaid breaks) with option for part‑time or flexible arrangements where appropriate.
Benefits
- Bank, public and privilege holidays: 9 days (66 hours 36 minutes) plus scheduled public and bank holidays
- Pension: choice of two Civil Service pension schemes
- Season ticket advance: eligible after 2 months of service
- Training and development opportunities across equality, safeguarding, suicide prevention, and anti‑bullying programmes
- Security and diversity training and induction programme for all staff
Equality, Diversity and Inclusion
- Disability confident employer: provides reasonable adjustments throughout recruitment and workplace.
- Veterans: guaranteed interview scheme for eligible former Armed Forces members.
- Redeployment Interview Scheme: offers opportunities to those at risk of redundancy.
- Open to UK nationals, Republic of Ireland nationals, Commonwealth nationals, EU/UKEUSS nationals and families, Turkish nationals, and those with appropriate leave to remain.
All candidates are subject to standard security, identity, and background checks prior to appointment. Internal and external candidates may be subject to a six‑month probation period.
HMP Erlestoke - Business Administrator in Devizes employer: Ministry of Justice
HMP Erlestoke is an exceptional employer, offering a supportive work environment that prioritises employee well-being and professional growth. With flexible working arrangements, comprehensive training opportunities, and a commitment to equality and diversity, staff can thrive in their roles while contributing to meaningful public service. The hybrid working model allows for a balanced work-life integration, making it an attractive choice for those seeking a rewarding administrative career in the UK.
StudySmarter Expert Advice🤫
We think this is how you could land HMP Erlestoke - Business Administrator in Devizes
✨Tip Number 1
Get to know the role inside out! Familiarise yourself with the specific tasks mentioned in the job description, like processing bail applications and maintaining records. This way, you can confidently discuss how your skills align with what they're looking for.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn to get the inside scoop on the company culture and expectations. They might even give you tips that could help you stand out during the interview!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administration and teamwork. Think about examples from your past experiences that showcase your ability to manage quality service and communicate effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the team at HMP Erlestoke. Good luck!
We think you need these skills to ace HMP Erlestoke - Business Administrator in Devizes
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the responsibilities listed in the job description. We want to see how you can contribute to our team at HMP Erlestoke!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language to describe your previous roles and how they relate to the tasks you'll be handling. We appreciate brevity and clarity!
Showcase Your Communication Skills:Since this role involves a lot of communication, make sure to demonstrate your ability to convey information effectively. Whether it's through your cover letter or CV, let us see your knack for clear and professional communication.
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way to ensure we receive all your details correctly and gives you a chance to explore more about us and the role!
How to prepare for a job interview at Ministry of Justice
✨Know Your Paperwork
Familiarise yourself with the types of paperwork you'll be handling, like bail applications and parole documents. Being able to discuss these confidently will show that you're prepared and understand the role's responsibilities.
✨Master the Admin Systems
Get a good grasp of administrative systems and databases mentioned in the job description. If you can demonstrate your ability to maintain accurate records and manage information effectively, it’ll set you apart from other candidates.
✨Communicate Clearly
Since this role involves acting as a contact point for team communications, practice articulating your thoughts clearly. Prepare examples of how you've successfully communicated in previous roles, especially in high-pressure situations.
✨Show Your Team Spirit
This position requires working together with various stakeholders. Be ready to share experiences where you collaborated effectively with others. Highlighting your teamwork skills will resonate well with the interviewers.
