At a Glance
- Tasks: Support senior leaders by managing diaries, inboxes, and coordinating meetings.
- Company: Join a dynamic team within the Judicial and Legal Services Policy Directorate.
- Benefits: Enjoy 25 days annual leave, flexible working, and extensive training opportunities.
- Other info: Embrace a culture of diversity and inclusion with family-friendly policies.
- Why this job: Make a real impact while developing your skills in a fast-paced environment.
- Qualifications: Proficient in Microsoft Office and possess excellent communication and organisational skills.
The predicted salary is between 40000 - 50000 £ per year.
Full Time, Part Time/Job Share, Flexible Working
Location: 102 Petty France, London. Hybrid working model with a minimum of 60% on base location.
Salary: New entrants – minimum of pay range. Existing civil servants – better of promotion terms or transfer terms, or minimum pay range.
Job Overview
You will work in a fast‑paced environment supporting senior leaders, managing diary, inbox, and a range of business support functions. You will also lead a small team of 2 PAs.
Key Responsibilities
- Managing diary and inbox for the Director and Deputy Directors, arranging meetings and travel, resolving conflicting priorities.
- Preparing meeting papers and briefing materials, organising OneNote folders, printing for day diary.
- Align own in‑office days with Director’s requirements and provide appropriate in‑office cover.
- Relaying views and opinions of senior leaders to staff and stakeholders.
- Co‑ordinating with Head of Office and Senior Business Manager to support leadership and Directorate priorities.
- Preparing agendas, actions, booking rooms, managing logistics.
- Co‑ordinating contributions to senior leadership communications and updates.
- Building and maintaining relationships across the Ministry, partners and external stakeholders.
- Providing flexible support and cover across the wider team as required.
- Co‑ordinating stand‑ups, information sessions and engagement activities.
- Supporting business continuity, reward & recognition, finance returns, travel reporting, corporate contributions.
- Co‑ordinating joiner and leaver processes, maintaining records and distribution lists.
Essential Skills and Experience
- Proficient in Microsoft Outlook, Word, Excel, PowerPoint, OneNote and Teams.
- Excellent oral and written communication skills, able to build relationships and influence at all levels.
- Excellent organisational, time‑management and prioritisation skills, delivering to tight deadlines.
- Proactive, exercising good judgement and making informed decisions on behalf of senior leaders.
- Highly resilient with a "can‑do" attitude.
- Able to work independently and collaboratively.
Desirable
- Experience supporting senior leaders or directors’ diary, inbox and meeting management.
- Experience coordinating policy commissions and briefing requests.
- Familiarity with business support functions.
Benefits
- Annual leave 25 days (30 days after five years service).
- Scheme to buy/sell up to 3 days leave per year; extra paid time off for public holidays and one privilege day.
- Private pension scheme options.
- Extensive training and development opportunities.
- Employee‑run networks for diversity and inclusion.
- Family friendly policies and flexible benefits.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for screen users.
Equality and Diversity
We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce.
Senior Personal Assistant - Judicial and Legal Services Policy Directorate (up to 12-month, Fix[...] in City of Westminster employer: Ministry of Justice
As a Senior Personal Assistant within the Judicial and Legal Services Policy Directorate, you will thrive in a dynamic and supportive environment located in the heart of London. Our commitment to employee growth is reflected in extensive training opportunities, flexible working arrangements, and a strong emphasis on work-life balance, ensuring that you can excel both professionally and personally. Join us to be part of a diverse team that values collaboration, innovation, and the well-being of its members.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Personal Assistant - Judicial and Legal Services Policy Directorate (up to 12-month, Fix[...] in City of Westminster
✨Dive into Local Government Events
Get yourself to local government events and public sector job fairs. These are great for meeting recruiters and understanding what different organisations, like Ministry of Justice, are looking for. Plus, it shows your genuine interest in the sector!
✨Join Relevant Networks
Look for communities focused on public sector careers. Whether it’s local networking groups or online forums, connecting with professionals in the field can provide insider knowledge and opportunities that you won’t find on typical job boards.
✨Utilise Your University’s Resources
If you’re freshly graduated or still studying, make the most of your university's careers service. They often have exclusive partnerships with companies like Ministry of Justice and can help you get your foot in the door for these full-time public sector roles.
✨Stay Updated with Government Initiatives
Keep your finger on the pulse regarding new government projects and policies. Understanding current initiatives can give you a leg up in interviews, showing that you are informed and genuinely interested in making a difference in the public sector.
We think you need these skills to ace Senior Personal Assistant - Judicial and Legal Services Policy Directorate (up to 12-month, Fix[...] in City of Westminster
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell your story and convey your passion for public service. Discuss why you want to work for Ministry of Justice and how your values align with their mission. Be genuine and let your enthusiasm shine through—this can really set you apart from other candidates.
How to prepare for a job interview at Ministry of Justice
✨Get to Know Public Sector Values
Before your interview with Ministry of Justice, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
✨Highlight Teamwork and Collaboration
The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
✨Prepare Real-Life Examples
Craft a few STAR (Situation, Task, Action, Result) stories that demonstrate your experience in similar roles. Whether it’s a project that made a difference in the community or a challenging situation you managed, be ready to express how your skills and experiences make you a valuable asset for Ministry of Justice.
