At a Glance
- Tasks: Lead a team managing records to ensure compliance and access to justice.
- Company: Ministry of Justice, part of the Service Transformation Group.
- Benefits: 25 days annual leave, flexible working, extensive training, and pension options.
- Other info: Hybrid working model with opportunities for career growth and development.
- Why this job: Make a real difference in public service while leading a dynamic team.
- Qualifications: Experience in records management and strong people-management skills.
The predicted salary is between 40000 - 50000 £ per year.
Head of Records Review
Grade: Senior Executive Officer (SEO), Ministry of Justice, Security and Information Directorate (SID), Information Services Division – Records Management Service.
Location: London (102 Petty France), with 60% office time and hybrid working for the remainder.
Overview
SID is part of the Service Transformation Group, overseeing the development of a strategic vision for modernising and digitising legacy systems across the Mo J and its agencies.
As Head of Records Review you will lead a team that manages the Ministry’s records, ensuring compliance with the Secretary of State’s Code of Practice on records and the legislation that governs records management (PRA, GDPR, DPA, FOIA).
Summary of the Role
This role requires leading a team that provides an essential public service by helping people – including staff, the public, victims and vulnerable people – to access justice through the services we provide.
The role will be based in London, 60% of the working week in office, remaining time hybrid.
Responsibilities, Activities and Duties
- Ensure good records management practices are in place and maintain a reliable archive, retrieval and transfer service of Mo J’s records.
- Completion and submission of retention applications.
- Co‑ordination of ‘yearly openings’ exercises with The National Archives.
- Ensure that statutory transfers are completed to meet the schedule agreed with the Advisory Council on National Records and Archives.
- Engage with users across the business to understand their information and records management challenges, offering solutions which reflect our policies.
- Build effective relationships with stakeholders and specialists across Mo J to ensure that records management considerations are incorporated into requirements for corporate applications.
- Line‑manage 3 Higher Executive Officers (HEOS), leading and inspiring the team, promoting inclusion, celebrating diversity and acting as a role‑model for colleagues.
- Support the Deputy Departmental Records Officer with current and future inquiries.
Essential Skills
- Knowledge and practical application of TNA practices and standards.
- Knowledge of PRA, GDPR, DPA and FOIA.
- Experience of working with records including sensitivity review and information redaction.
- Strong people‑management skills with the ability to coordinate the activities of others and inspire and motivate teams.
- Ability to understand complex issues quickly, knowing when to escalade and seek information from colleagues, peers and professionals.
- Experience, aptitude and capability to operate within the GKIM profession.
- Generalist project‑management skills.
- Experience in supplier and contract management and commercial awareness.
- Application Process
All candidates are subject to security and identity checks.
External candidates must complete a minimum of 6 months’ probation; internal candidates only if they have not already served a probationary period within the Mo J.
Benefits
- Annual leave of 25 days on appointment, increasing to 30 days after five years of service.
- Option to buy or sell up to three days of leave per year.
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
- Choice of Civil Service pension schemes.
- Extensive training and development opportunities.
- Equal Opportunities
This role is open to all eligible candidates and the Ministry of Justice is an employer that promotes equality and diversity.
The Mo J is a Disability Confident employer and will provide necessary adjustments to the recruitment process.
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StudySmarter Expert Advice🤫
We think this is how you could land Head of Record Review Team in City of Westminster
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We think you need these skills to ace Head of Record Review Team in City of Westminster
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell your story and convey your passion for public service. Discuss why you want to work for Ministry of Justice and how your values align with their mission. Be genuine and let your enthusiasm shine through—this can really set you apart from other candidates.
How to prepare for a job interview at Ministry of Justice
✨Get to Know Public Sector Values
Before your interview with Ministry of Justice, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
✨Highlight Teamwork and Collaboration
The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
✨Prepare Real-Life Examples
Craft a few STAR (Situation, Task, Action, Result) stories that demonstrate your experience in similar roles. Whether it’s a project that made a difference in the community or a challenging situation you managed, be ready to express how your skills and experiences make you a valuable asset for Ministry of Justice.
