At a Glance
- Tasks: Create and implement digital information management procedures while ensuring compliance with legal standards.
- Company: Join the Ministry of Justice's innovative Security and Information Directorate.
- Benefits: Enjoy 25 days annual leave, flexible working, and extensive training opportunities.
- Other info: Hybrid working available, with excellent career growth and support for diverse employees.
- Why this job: Make a real impact on information management and help modernise the justice system.
- Qualifications: Experience in digital information management and strong communication skills.
The predicted salary is between 29303 - 31061 £ per year.
Overview
The Security and Information Directorate (SID) is part of the Service Transformation Group (STG). The Group oversees the building of a strategic vision for modernising and digitising legacy systems, generating a coordinated plan across the Ministry of Justice (MoJ) and its agencies for transformation, and tracking delivery of this transformation. Security and information management are fundamental building blocks of enabling the department to deliver. We have highly skilled experts working collaboratively with the department, Government Security Group, Government Knowledge and Information Management profession and other partners to enable the whole of the MoJ to function securely, lawfully and transparently. We identify, manage, and mitigate MoJ's security, data protection and information risks, and provide assurance against those risks. We’re also home to the Counter Fraud Centre of Expertise. Part of our mission is to up-skill the department so that security becomes second nature to our people and partners.
The Digital Information & Records Management Team within the Information Services Division (ISD) supports the MoJ by providing best‑practice policy/guidance and fit‑for‑purpose records management tools to manage digital information throughout its lifecycle. This role supports MoJ staff by providing clear, practical advice based on policies, legal obligations and industry standards. The role generally reports to a senior manager within the team at HEO or SEO level and may involve supervising others or line‑management responsibilities in the future.
Responsibilities
- Create and implement procedures to support best practice digital information and records management, ensuring compliance with legal and regulatory standards.
- Maintain, organise and provide access to digital repositories (e.g., SharePoint, MoJ's Digital Archive), ensuring information is structured, accurate and retrievable.
- Provide advice and guidance to staff on best practice information management including lifecycle management, retention and disposal and storage.
- Assist with digital records end‑of‑lifecycle reviews including archiving, and deletion processes in line with policy and process.
- Support responses to information requests such as FOIs and Public Inquiries by identifying and retrieving relevant digital information.
- Lead activities relating to training, engagement and upskilling staff to help embed a strong information management culture across the organisation.
- Collaborate with key stakeholders both internally and externally to ensure governance, compliance and controls are implemented across the organisation.
- Assist with information management continuous improvement, supporting digital transformation projects as required.
Hybrid Working
The MoJ offers hybrid working arrangements where business need allows. Candidates are expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity. Hybrid working will be discussed and agreed with the successful candidate(s) and reviewed regularly. The role can only be worked in the UK and not overseas.
Salary
The national salary range is £29,303 – £31,061. The London salary range is £33,551 – £35,564. Salary will depend on base location.
Benefits
- Annual Leave – 25 days on appointment, increasing to 30 days after five years' service. A scheme allows qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and one privilege day. Leave for part‑time and job‑share posts calculated on a pro‑rata basis.
- Pension – The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
- Training – The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
- Networks – Opportunities to join employee‑run networks that provide advice and support and enable the views of employees from minority groups to be expressed directly to senior management. Current networks include minority ethnic origin, disabilities, caring responsibilities, women and LGBTQ+ employees.
- Support – A range of family‑friendly policies such as opportunities to work reduced hours or job share; access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services; paid paternity, adoption and maternity leave; free annual sight tests for employees who use computer screens.
EEO and Disability
We are a Disability Confident employer and are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities by making adjustments throughout all elements of the recruitment process and in the workplace. We offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
Digital Information and Records Officer in City of Westminster employer: Ministry of Justice
The Ministry of Justice (MoJ) is an exceptional employer, offering a dynamic work environment where innovation and collaboration thrive. With a strong commitment to employee development, the MoJ provides extensive training opportunities, flexible working arrangements, and a supportive culture that values diversity and inclusion. Employees benefit from generous annual leave, a choice of pension schemes, and family-friendly policies, making it an ideal place for those seeking meaningful and rewarding careers in public service.
StudySmarter Expert Advice🤫
We think this is how you could land Digital Information and Records Officer in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their approach to digital information and records management, and think about how your skills align with their mission. This will help you stand out as a candidate who truly gets it.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. Focus on articulating your experience with digital tools and compliance, as these are key for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Digital Information and Records Officer in City of Westminster
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Digital Information and Records Officer. We want to see how you can contribute to our mission at the MoJ!
Showcase Relevant Experience:When detailing your work history, focus on experiences that relate to digital information management and compliance. We love seeing examples of how you've successfully managed records or implemented best practices in previous roles.
Be Clear and Concise:Keep your application straightforward and to the point. Use clear language and avoid jargon where possible. We appreciate a well-structured application that makes it easy for us to see your qualifications.
Apply Through Our Website:Don’t forget to submit your application through our official website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Ministry of Justice
✨Know Your Stuff
Make sure you understand the key responsibilities of a Digital Information and Records Officer. Familiarise yourself with best practices in digital information management, legal obligations, and industry standards. This will help you answer questions confidently and show that you're serious about the role.
✨Showcase Your Experience
Prepare specific examples from your past work that demonstrate your skills in managing digital records, compliance, and providing guidance to staff. Use the STAR method (Situation, Task, Action, Result) to structure your answers, making it easier for the interviewers to see your impact.
✨Ask Smart Questions
Interviews are a two-way street! Prepare thoughtful questions about the team’s current projects, challenges they face in digital transformation, or how they measure success in information management. This shows your interest and helps you gauge if the role is right for you.
✨Emphasise Collaboration
Since the role involves working with various stakeholders, highlight your teamwork skills. Share experiences where you successfully collaborated with others to achieve a common goal, especially in areas related to governance and compliance. This will demonstrate that you can thrive in a collaborative environment.
