At a Glance
- Tasks: Support judicial appointments and manage administrative tasks in a dynamic environment.
- Company: Join the Judicial Office, supporting key figures in the legal system.
- Benefits: Gain valuable experience, develop organisational skills, and work in a collaborative team.
- Other info: Opportunity for flexible support and career growth within the HR Operations Team.
- Why this job: Make a real difference in the judiciary while enhancing your professional skills.
- Qualifications: Strong organisational skills and proficiency in IT, especially Word and Excel.
The predicted salary is between 24000 - 28000 £ per year.
About the Role
The Judicial Office (JO) reports to the Lady Chief Justice (LCJ), the Senior President of Tribunals and the Lord Chancellor. It provides administrative and recruitment support for judicial appointments across courts and tribunals, ensuring timely and accurate processing of appointments, renewals and retirements.
Responsibilities
- Provide timely support to the Lord Chancellor, the Lady Chief Justice, the Senior President of Tribunals and the Senior Presiding Judge on JAC and Advisory Committee reports that recommend candidates for judicial appointment, renewals, resignations and extensions of appointments.
- Respond timely in accordance with Key Performance Indicators (KPIs) to queries from stakeholders and the public, from the HR Operations Team inbox within the agreed KPIs.
- Processing the automatic renewals of judges' appointments and wider data inputting using the JHR IT database, ensuring appointments are accurately maintained.
- Support the HR Operations Team (HR Ops Team) in managing the appointments process for Courts Judges, Tribunal judges and Magistrates in a timely and efficient manner.
- Collect Royal Warrants/Letters Patent and draft correspondence, working with the wider team on public announcements, medical checks, and Instruments of Appointment.
- Support swearing-in ceremonies for Circuit Judges and above, ensuring they run smoothly, which may involve occasional working outside usual business hours.
- Assist with the creation of an electronic filing system accessible to the wider HR Ops Team.
- Organise and maintain the paper filing system, which may involve some lifting of boxes and moving files from one location to another.
- Arrange the signing of long service certificates for Magistrates.
- Support and help to implement wider assurance protocols across the HR Ops Team.
- Support the HR Ops Team in delivering our Service Level Agreements (SLA's) and KPI's.
- Provide ad hoc flexible support to colleagues across the HR Ops Team as and when required to meet shifting work priorities as requested by your manager.
- Develop a collaborative way of working with colleagues in the wider HR Ops Team to ensure a seamless systematic approach, providing clarity for Judicial Office Holders and the Department through team working and shared knowledge of the whole appointments system.
Qualifications
- Good organisational skills with the ability to manage your own workload effectively.
- Proficiency in IT skills (should be able to work confidently in Word, Excel, Outlook including the ability to make formatting and layout changes to documents, manipulate data in Excel using basic formulae, sorting and filtering and be able to use databases confidently).
- Strong team player with the ability to support colleagues across the HR Ops Team.
- Good attention to the guidelines, procedures and processes of the HR Ops Team.
Desirable Skills
- Experience of a customer focused service.
- Knowledge of the work of the judiciary.
Admin Officer, HR Operations in City of Westminster employer: Ministry of Justice
The Judicial Office is an exceptional employer, offering a unique opportunity to contribute to the integrity of the judicial system while working in a collaborative and supportive environment. With a strong focus on employee growth and development, staff are encouraged to enhance their skills and knowledge, ensuring a fulfilling career path. Located at the heart of the legal framework, employees benefit from a meaningful role that directly impacts the community, alongside competitive benefits and a commitment to work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Officer, HR Operations in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to people in the judicial sector or HR operations. A friendly chat can open doors that applications alone can't.
✨Tip Number 2
Prepare for interviews by researching the Judicial Office and its key players. Knowing their work will help you stand out and show you're genuinely interested.
✨Tip Number 3
Practice your responses to common interview questions. We all know the classics, so get comfortable with them to boost your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re keen on joining our team.
We think you need these skills to ace Admin Officer, HR Operations in City of Westminster
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the Admin Officer role. We want to see how you can support the HR Ops Team and contribute to the smooth running of judicial appointments.
Show Off Your IT Skills:Since proficiency in IT is key for this role, don’t forget to mention your experience with Word, Excel, and databases. We’re looking for someone who can confidently handle data inputting and document formatting, so give us the details!
Highlight Your Organisational Skills:This role requires good organisational skills, so be sure to showcase your ability to manage workloads effectively. Share examples of how you've successfully juggled multiple tasks or projects in the past – we love a good story!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process. Let’s get started!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Admin Officer in HR Operations. Familiarise yourself with the key tasks mentioned in the job description, like processing appointments and managing data inputting. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since good organisational skills are crucial for this position, prepare examples from your past experiences where you've successfully managed your workload. Be ready to discuss how you prioritised tasks and met deadlines, especially in a fast-paced environment. This will highlight your ability to handle the demands of the role.
✨Brush Up on IT Proficiency
As the role requires proficiency in IT skills, particularly in Word, Excel, and databases, be prepared to discuss your experience with these tools. You might even want to practice using basic formulae in Excel or formatting documents in Word to feel more confident during the interview. Showing that you're tech-savvy will definitely work in your favour.
✨Emphasise Team Collaboration
This position involves working closely with the HR Ops Team, so it's essential to convey your ability to collaborate effectively. Think of examples where you've worked as part of a team to achieve a common goal. Highlighting your teamwork skills will reassure the interviewers that you can contribute positively to their collaborative environment.
