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- Tasks: Provide essential admin support to help reduce reoffending and create opportunities for prisoners.
- Company: Join HMP Wandsworth, a key player in rehabilitation and support.
- Benefits: Gain valuable experience, develop skills, and contribute to meaningful change.
- Other info: Dynamic role with opportunities for personal growth and development.
- Why this job: Make a real difference in the lives of others while building your career.
- Qualifications: Strong communication skills and a passion for helping others.
The predicted salary is between 24000 - 28000 £ per year.
The job holder will provide administrative support for the pathways and assist in reducing reoffending by prisoners through the provision of opportunities from reception to release. This is a rotational, non-operational job with no line management responsibilities.
Responsibilities
- Undertake a share of the transactional activity associated with the Activity Hub. This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
- Pathways Student applications
- Resettlement pathway contracts
- Procurement of Goods for unit
- Regime Monitoring
- Activity Board Management Information Systems
- Industries/Manufacturing
- Education Provision
- Activity/Labour Allocation
- Library activities
- Prisoner Pay
- Job club
- Exit interviews
- Housing Clinics
- Induction Assessments
- Organise, produce and maintain accurate records for the area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in the establishment
- Complete monitoring returns for the area of work
- Input requisitions into the finance database and process requisitions for the defined area of work
- Co-ordinate any awareness sessions for the area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points
Qualifications
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Business Administrator - HMP Wandsworth employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Administrator - HMP Wandsworth
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those connected to HMP Wandsworth. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative roles. We recommend role-playing with a friend or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed records or coordinated activities in the past. This will demonstrate your ability to handle the responsibilities outlined in the job description.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Business Administrator - HMP Wandsworth
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the responsibilities listed in the job description. We want to see how you can contribute to reducing reoffending and supporting prisoners effectively.
Showcase Your Administrative Skills: Since this role involves a lot of administrative tasks, be sure to emphasise your organisational skills and attention to detail. Mention any relevant experience you have with managing records, processing paperwork, or using management information systems.
Communicate Clearly: Your written communication is key in this role, so make sure your application is clear and concise. Use straightforward language and structure your application logically to make it easy for us to follow your points.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator at HMP Wandsworth. Familiarise yourself with the specific tasks mentioned in the job description, like processing paperwork and managing communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since the role involves maintaining accurate records and managing various administrative tasks, be prepared to discuss your organisational skills. Bring examples from your past experiences where you've successfully managed multiple tasks or projects. This will highlight your ability to handle the demands of the position.
✨Prepare for Scenario Questions
Expect questions that assess how you'd handle specific situations, such as dealing with sensitive information or coordinating activities for prisoners. Think about relevant scenarios from your previous roles and how you approached them. This will help you articulate your problem-solving skills effectively during the interview.
✨Communicate Clearly and Confidently
As the role requires acting as a contact point for communications, it's crucial to demonstrate your communication skills. Practice speaking clearly and confidently about your experiences. Remember, the interview is not just about answering questions; it's also about making a positive impression through your communication style.