At a Glance
- Tasks: Provide essential admin support in a dynamic offender management hub.
- Company: Join HMP Humber, a key player in the justice system.
- Benefits: Enjoy hybrid working, competitive leave, and pension options.
- Other info: Flexible working arrangements and excellent training opportunities await you.
- Why this job: Make a difference while developing your skills in a supportive environment.
- Qualifications: Strong communication skills and a passion for administration.
The predicted salary is between 24000 - 28000 £ per year.
Overview of the job
This is an administrative job in an establishment.
Summary
The job holder will provide administrative support within the Offender Management administrative hub, maintaining administration systems and servicing the local courts within specified timescales. This is a rotational, non‑operational job with no line management responsibilities.
Responsibilities
- Transactional Activity
- Bail applications
- Release on Temporary License (ROTL)
- Offender Assessment and Sentence Management (OaSys)
- Multi‑Agency Public Protection Arrangements (MAPPA)
- Re‑categorisation
- Sentence calculations, including conduct initial checks
- Appeals
- Violent Sex Offender Register (VISOR)
- Adjudications
- Parole applications
- Legal Correspondence
- License Applications
- Resettlement overnight Release
- Risk to Children/Safeguarding Children
- Harassment/Restraining Orders
- Category A administration
- Recall paperwork
- Public Protection
- Other Administrative Tasks
Organise, produce and maintain accurate records for area of work. Act as contact point for all communications to the team, prioritise and distribute communications to the appropriate person or relevant department. Complete monitoring returns for area of work. Input requisitions onto the finance database and process requisitions for defined area of work. Co‑ordinate awareness sessions for area of work. Prepare paperwork for checking by Manager, conducting sentence calculations as required. Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared. Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required. Collate information relating to relevant Service Delivery Indicators (SDIs). Act as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re‑examination under the Job Evaluation scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or, where specified in Wales, Welsh.
Behaviours
- Changing and Improving
- Communicating and Influencing
- Managing a Quality Service
Hours of Work
37 hour working week.
Working Arrangements
The role offers hybrid working arrangements where business need allows. Appointment may be made at the nearest MoJ office location, including a Justice Collaboration Centre or Justice Satellite Office.
Leave
Holiday year runs from 1 March. Leave entitlement is calculated on a pro‑rata basis and may be expressed in hours or days, depending on work pattern.
Bank, Public and Privilege Holidays
Entitled to 9 days (66 hours 36 minutes) in recognition of bank, public and privilege holidays. Hours are added to the annual leave allowance. Some public and bank holidays may be required to work depending on shift pattern and operational needs.
Pension
The Civil Service offers a choice of two pension schemes, giving flexibility to choose the scheme that suits you best.
Work Life Balance
HMPPS offers flexible working subject to a satisfactory probationary period and NVQ.
Season Ticket Advance
After two months’ service, eligible to apply for a season ticket advance to purchase a quarterly or longer‑period season ticket for travel between home and workplace.
Training and Development
HMPPS provides training and development opportunities, including Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti‑Bullying programmes. Promotion programmes and varied training are available, and all staff receive security and diversity training and an individual induction.
Business Administrator HMP Humber employer: Ministry of Justice
HMP Humber is an excellent employer that prioritises employee well-being and professional growth, offering a supportive work culture with flexible hybrid working arrangements. Employees benefit from comprehensive training and development opportunities, a generous leave entitlement, and a choice of pension schemes, making it an ideal place for those seeking meaningful and rewarding employment in the public sector.
StudySmarter Expert Advice🤫
We think this is how you could land Business Administrator HMP Humber
✨Tip Number 1
Network like a pro! Reach out to people in the field, especially those already working in administrative roles. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching common questions related to administrative tasks. We recommend practising your responses with a friend or in front of a mirror to boost your confidence.
✨Tip Number 3
Showcase your organisational skills during interviews. Bring examples of how you've managed records or coordinated tasks in the past. This will demonstrate your ability to handle the responsibilities of the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Business Administrator HMP Humber
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the responsibilities listed in the job description. We want to see how you can contribute to our team at HMP Humber!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language to describe your previous roles and how they relate to the tasks you'll be handling. We appreciate clarity!
Showcase Your Communication Skills:Since this role involves a lot of communication, make sure to demonstrate your ability to communicate effectively in your application. We love seeing examples of how you've successfully managed communications in past roles.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator at HMP Humber. Familiarise yourself with key tasks like managing legal correspondence and handling offender assessments. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Prepare Real-Life Examples
Think of specific situations from your past work experience where you've demonstrated skills relevant to this job, such as communication, organisation, and problem-solving. Use the STAR method (Situation, Task, Action, Result) to structure your answers, making it easier for the interviewer to see how you can add value.
✨Showcase Your Attention to Detail
Given the nature of the role, attention to detail is crucial. Be ready to discuss how you've maintained accurate records or managed complex information in previous jobs. You might even want to bring along examples of reports or documents you've created to illustrate your point.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of training available, or how success is measured in the role. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your values.
