At a Glance
- Tasks: Process offender information requests and ensure compliance with data protection laws.
- Company: Join the Ministry of Justice, a leading government department dedicated to public safety.
- Benefits: Enjoy 25 days annual leave, flexible working options, and extensive training opportunities.
- Other info: Hybrid working available after initial training; supportive and inclusive workplace culture.
- Why this job: Make a real difference in the criminal justice system while developing valuable skills.
- Qualifications: Strong English reading and comprehension skills; attention to detail is essential.
The predicted salary is between 23400 - 28600 £ per year.
The Ministry of Justice (MoJ) is one of the largest government departments, employing around 70,000 people, with a budget of approximately £9 billion. Each year, millions of people use our services across the UK – including at 500 courts and tribunals, and 133 prisons in England and Wales.
We work to protect the public and reduce reoffending, and to provide a more effective, transparent, and responsive criminal justice system for victims and the public. We are also responsible for the following parts of the justice system:
- Courts
- Prisons
The Offender Subject Access Request team sits within the MoJ’s Security, Services and Information Governance Group Directorate, which has a broad range of responsibilities including corporate communications through to information management and records compliance. As part of the Directorate’s Information Services Division, our aim is to ensure the MoJ holds information in compliance with legislation, that all information is correctly stored, accessible, and shared appropriately, and our information is protected, and the risks managed.
The Offender SAR team manage and process over 6,000 Subject Access Requests (SARs) on behalf of the MoJ per annum.
Role Purpose
You will be joining an established team that provides a dedicated and expert function in processing offender SARs. We ensure that offenders are supported through their sentence and rehabilitation by having access to the right information at the right time, by responding to requests in full and within statutory timescales.
The successful candidate will become a Vetting Officer within the vetting team that is responsible for reviewing offender information and determining what information can be disclosed in line with the Data Protection Act (2018). This role is a vital part of the Offender SAR function.
The role involves viewing sensitive offender information that contains details of offences which can be of an explicit nature. Due to the volume and complexity of the information you’ll be handling, careful attention to detail is a must. You will be required to have strong English reading and comprehension skills.
Working Pattern
Please note that this vacancy is for a full-time position only working 37 hours. The role requires a full-time working pattern to support the operational requirements of the Offender Subject Access Request Team and the structured training programme. Applications for part-time working patterns or reduced hours cannot be accommodated for this vacancy.
Training and Performance Expectations
The successful candidate will undertake a structured training programme to develop the knowledge, skills and competence required to perform the Vetting Officer role independently. During the initial training phase, which typically lasts up to 8 weeks, you will be expected to attend the office on a full-time basis. Full-time office attendance during this period is required to ensure you receive the appropriate face-to-face training, coaching and support needed to develop the knowledge and competence required for the role.
Upon successful completion of the initial training phase, you will be permitted to work from home for up to two days per week, with the remaining three days worked from the office. This hybrid working arrangement will apply subject to operational requirements and the needs of the Offender Subject Access Request Team.
Throughout the training period, you will be expected to meet incremental Key Performance Indicator (KPI) targets, which will increase as you progress through the different stages of training and develop your competence in the role. Your progress against the required KPI targets and quality standards will be regularly reviewed throughout your training.
Main Activities / Responsibilities
The job holder will be required to undertake the following duties and responsibilities:
- Process personal information requested in a SAR and determine what information can be disclosed in line with the DPA.
- Read large volumes of sensitive information, mainly in digital format as well as occasional hard copy; this needs to be done with care and accuracy.
- Apply redactions to offender information in line with the DPA exemptions.
- Use computer systems to accurately record your decisions.
- Undertake occasional ad hoc office duties, including some light manual handling (site specific).
- Demonstrate and encourage behaviours which support the MoJ and Civil Service values.
Additional Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.
The MoJ offers a range of benefits:
- Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
- Pension: The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
- Training: The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
- Support: A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
Offender Subject Access Request Team - Vetting Officer in Burton upon Trent employer: Ministry of Justice
The Ministry of Justice is an exceptional employer, dedicated to transforming lives through education and vocational training. With a strong emphasis on supportive relationships and personal development, employees benefit from a collaborative work culture that prioritises safety and security while offering opportunities for professional growth and meaningful impact in the community. Working in this role not only allows you to make a difference but also provides a unique chance to contribute to the rehabilitation and resettlement of individuals in a dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land Offender Subject Access Request Team - Vetting Officer in Burton upon Trent
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We think you need these skills to ace Offender Subject Access Request Team - Vetting Officer in Burton upon Trent
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell your story and convey your passion for public service. Discuss why you want to work for Ministry of Justice and how your values align with their mission. Be genuine and let your enthusiasm shine through—this can really set you apart from other candidates.
How to prepare for a job interview at Ministry of Justice
✨Get to Know Public Sector Values
Before your interview with Ministry of Justice, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
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The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
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