Health, Safety and Fire Practitioner in Brough

This is a non‑operational specialist role based within establishments and line managed via the Senior Health Safety and Fire (HS&F) Advisor within the National Service - Estates, Health, Safety, Litigation and Safety Group (HSF&L) Team. The role supports national plans and systems for the effective management of HSF and Litigation via risk through the provision of first line advice and support for establishment(s) and by the co‑ordination and operation of relevant establishment administration and management systems in line with national policy. There are no line management responsibilities.

The post manages day‑to‑delivery by liaising and co‑ordinating health, safety and fire management in establishment(s), providing first line guidance and advice, training and support to key stakeholders including the SMT, staff, prisoners, contractors and visitors. Ensuring matters are investigated in a timely manner as per guidance. The job holder will undertake the role, having access to all work areas, plant and equipment within the establishment. The post holder will report to the Senior HS&F Advisor in the HSF&L Delivery Team. Support for other establishments in the geographical area or wider structure may be required in line with risk.

Responsibilities

• Responsible for the administration, management and assurance of all accident, assault, near miss and fire incidents, including investigating complex incidents, collating sensitive information, obtaining CCTV/BWVC evidence, and recording evidence finds on the Sphera system to support cases and advisory actions.
• The administration and management of the DSE training and assessment software system; undertaking individual DSE assessments for acute cases and advising managers when ergonomic assessments are necessary in complex cases.
• Responsible for the health, safety and fire safety critical training and assessment to validation, covering a range of software systems, strategies and policy principles to allow staff to deal safely with emergency incidents.
• Provide advice to managers, opening individual learning plans for those deemed to have a specific learning need and provide peer quality assurance.
• Support in the management, monitoring, review and delivery of the risk management model within the HSF&L Governance Strategy, advising senior management and governing governor of any dangerous conditions requiring immediate action and intervention.
• Responsible for the production, review and monitoring of establishment FRA’s, identifying all significant risks and actions, reporting and managing to mitigate or eliminate the risk.
• Liaise with the PSP and HSF&L team to ensure national priorities and actions for HS&F are fed into relevant establishment management forums and reported through monthly stakeholder reports.
• Manage and co‑ordinate fire safety arrangements within the establishment in line with legislation and policy, including coordinating with internal/external management stakeholders, planning and executing fire safety drills, familiarisation tours and tactical exercises, and serving as the point of contact during any interruptions to key services.
• Work with colleagues and support all local functions in relation to health, safety and fire compliance, monitoring immunisations, referring RIDDOR incidents, first aid assessment, RPE training, arson and PEEP advisory measures in accordance with the governance strategy.
• Responsible for reviewing projects with senior stakeholders and management functions, including site visits and pre‑start meetings, providing technical health, safety and fire advice based on legal requirements, HMPPS policy and technical instruction.
• Work collaboratively with MoJ Estates colleagues in the completion of high‑risk audits, contribute to Estates tri‑partite meetings, submit Planet FMs or New Work Requests and EIPs for all unsafe conditions identified through BFRAs.
• Monitor the adequacy of HSF&L contingency planning and assist those responsible with developing and testing HSF&L contingency plans, through memoranda of understanding (MOU).
• Conduct frequent HSF tours to all areas of the establishment using a triangulated approach to inspect and verify compliance, ensuring concerns are reported effectively and managing risk assessment processes.
• Assist regional litigation teams in collating relevant information and documentation to defend the service from legal challenge within complex sensitive cases.
• Contribute to the completion of PHASE checklists, support the SHSFA in the production of HSF&L risk register, forward delivery plan and collation of RFI data, and monitor changes in risk levels.
• Ensure all staff and stakeholders receive a health, safety and fire induction and are aware of actions required in the event of an emergency.
• Support attendance at establishment morning meetings, reporting concerns and acting on reported incidents.
• Assist in the production of incident, risk and compliance data for discussion at establishment HSF&L committee.

Qualifications and Experience

• Minimum of NEBOSH General Certificate or equivalent.
• HMPPS Fire Risk Assessment qualification.
• RPE Training Qualification (expected upon appointment).
• Associate membership of IOSH expected within 2 years of appointment; Technical Membership within 2 to 5 years for full‑time employees.
• Technician Grade of the Institute of Fire Engineers within 2 years of appointment.
• Engineering Technician (EngTech) grade through the Engineering Council and registration with the Institution of Fire Engineers Fire Risk Assessors register.

Technical Requirements

• Good IT skills, able to populate electronic systems accurately.
• Proficiency with MS Word and MS Excel.
• Basic training and presentation skills.
• Information collation and analysis.

Behaviours

• Changing and Improving
• Making Effective Decisions
• Communicating and Influencing
• Working Together
• Managing a Quality Service

Additional Information – Working Arrangements

The MoJ offers Hybrid Working arrangements where business need allows, blending working from your base location, MoJ sites, or home. This role can only be worked in the UK. Hybrid Working may not suit all circumstances and will be discussed with the successful candidate.

Benefits

• Bank, public and privilege holidays: 9 days (66 hours 36 minutes) added to annual leave; requirement to work some public and bank holidays may apply.
• Pension: Choice of two Civil Service pension schemes.
• Training: Access to training in Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti‑Bullying programmes.
• Promotion opportunities available.
• Season ticket advance: Eligible after two months’ service.
• Decides if childcare vouchers continue upon moves across the Civil Service.

Employment Equality

• UK nationals
• Nationals of the Republic of Ireland
• Nationals of Commonwealth countries with right to work in the UK
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members with settled or pre‑settled status under the EU Settlement Scheme
• Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members who have made a valid application for settled or pre‑settled status under the EU Settlement Scheme
• Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EU Settlement Scheme on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals who have accrued the right to work in the Civil Service