22346 - Senior Counter Terrorism Administrator (South West) in Bristol

General Information

• Salary: £28,064 - £33,549
• Working Pattern: Full Time
• Vacancy Approach: External
• Location: Barnstaple, Bath, Bournemouth, Bridgewater, Bristol, Camborne, Cheltenham, Chippenham, Dorchester, Exeter, Gloucester, Plymouth, Poole, Salisbury, Swindon, Taunton, Torquay, Truro, Weston-super-Mare, Weymouth, Yeovil
• Region: South West
• Closing Date: 06-Oct-2026
• Business Unit: Security Group
• Post Type: Permanent
• Civil Service Grade: Other
• Number of jobs available: 1
• Reserve List: 12 Months
• Job ID: 22346

Descriptions & requirements

The CTAO role is regionally based and the post holder must live within the region or close to the region to enable daily travel. They are required to attend all of the Probation Offices and sometimes the establishments within the region for various purposes as well as partner agency premises for multi-agency meetings. Expenses for this post are based on being regionally posted and therefore the post is not financially viable either in terms of commute time or expenses incurred travelling unless the post holder can base themselves at one of the Probation Offices within the region for the purpose of expenses.

The successful applicant will be required to undergo Developed Vetting (DV) clearance as a condition of the role.

Overview of the job: This is a senior administrative and analytical role for the Probation Counter Terrorism Team. The jobholder will deliver essential corporate support to the team and partners, manage data systems which are an essential part of the team’s accountability, and deliver statistical, information and research products. Provided with appropriate training, the post holder will play a critical role in developing NPS contribution to HMPPS Counter Terrorism research and intelligence products and key datasets regarding the risk and threat picture for their Division, drawing on a variety of NPS databases, reports and sources of intelligence including via external stakeholders. There may be a requirement to deliver such support across more than one Division or function. There may be a requirement for enhanced security clearance.

Summary: To deliver corporate services support information management and intelligence analysis to manage information and data to ensure the efficient functioning of the Probation Counter Terrorism team and the wider CT network in HMPPS. The jobholder will report to the Probation Counter Terrorism Lead(s) and support the work of the national HMPPS Joint Extremism Unit. The post is a flexible resource within the NPS function and from time to time there may be a requirement to respond promptly to national requests for information. This will be achieved by developing systems across a number of data sources to assist the delivery of PCT team activity, incorporating work within relevant CRCs and potentially across more than one NPS Division. The job holder will provide administrative support, research and key data sets to the PCT lead, Assistant Chief Officer and National Probation Joint Extremism Unit lead. The job holder will be willing to engage in suitable training to support the PCTL and national lead in the development of a probation intelligence research function across all available intelligence sources. The post holder will maintain and develop good working relationships with external stakeholders including prison, police, court, CRC and other staff to facilitate the role. The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

Responsibilities, Activities & Duties: The job holder will be required to carry out the following responsibilities, activities and duties:

• Counter Terrorism Data Management: Daily maintenance of the HMPPS joint Linkspace database with regard to Divisionally managed cases, and those residing in prisons within the PCT team footprint. Development and monitoring of PCT team case diary system to log activity and decisions for all relevant cases released from prisons into the Division. Record on Linkspace all cases identified as of concern / TACT convicted managed in the Division and associated CRCs, and develop systems to receive and process information from CRCs for entry onto the database. Carry out quality assurance checks for the Linkspace database, both at a national and regional level. Participate in national development of best practice with regard to Linkspace database within HMPPS.
• Information and intelligence Development: With operational staff develop key dataset to be produced quarterly for senior leads from all available databases to outline key CT risks and NPS/CRC activity on Divisional footprint. Be prepared to take part in professional training as required with regard to the intelligence professionalization or other intelligence programmes, intelligence handling and any other training as required by the role. Liaise with HMPPS and other key stakeholders to develop the NPS CT contribution to a national intelligence picture, eg researching trends and commonalities within the caseload, and participate in meetings as appropriate. Using available sources of information such as N-Delius and Oasys develop reports as requested and key datasets regarding the Counter Terrorism risk and threat picture both for the Division and to contribute to wider HMPPS intelligence network intelligence products. Post holders will be expected to build productive working relationships with the wider analytical community in HMPPS, and with other partners to develop quality reports and data. Once appropriately trained post holders will obtain and evaluate information and apply analytical techniques to interpret it in conjunction with others, and disseminate the product appropriately.
• Team corporate support: Development and implementation of all data systems which support the activity of the PCT team, monitoring agreed probation processes and ensuring accountable recording of PCT team activity. Meeting and other administrative support to PCTL. Coordinate the training requirements for Divisions, liaising with administrative and training hubs to collate data and organise training delivery in response to demand. Preparation and collation of key documentation relating to Mappa, Maesm, Pathfinder and any other meetings supporting PCT team outputs. Process and monitor requests for payment from external providers. Demonstrate pro-social modelling skills by consistently reinforcing pro-social behaviour and attitudes and challenging anti-social behaviour and attitudes. Work within the aims and values of HMPPS. Ensure that all reasonable precautions are taken towards the maintenance, security and confidentiality of written and electronically stored material, including information from external sources, in line with intelligence handling codes, Data Protection Act and all Information Security Policies and Procedures.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

Behaviours:

• Changing and Improving
• Making Effective Decisions
• Delivering at Pace
• Managing a Quality Service
• Developing Self and Others

Essential Experience:

• Demonstrate previous administration experience, and experience of providing a wide range of management support activities.
• Evidence of providing support and assistance to colleagues in delivering a quality service.

Technical requirements:

• NVQ Level 2 or equivalent.
• GCSE Grade A-C in English and Maths (or equivalent).
• IT Skills; Microsoft: Word, Excel, Outlook, and PowerPoint (or equivalent i.e. Lotus Notes).

Hours of Work: 37

Additional Information:

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

Standard full-time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS’ Flexible Working policy.

Benefits:

• Annual Leave: Annual leave is 25 days on appointment and will increase to 30 days after five years’ service, plus public holidays. Leave for part-time and job share posts will be calculated on a pro-rata basis.
• Pension: The National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF).
• Training: The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
• Networks: The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management.

Eligibility: All candidates are subject to security and identity checks prior to taking up post.

Support a range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share. Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.

Paid paternity, adoption and maternity leave. Free annual sight tests for employees who use computer screens.

Working for the Civil Service: The Civil Service Code sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

Diversity & Inclusion: The Civil Service is committed to attract, retain and invest in talent wherever it is found.

A Great Place to Work for Veterans: The