15634 - Digital Information and Records Assurance Manager in Brighton

The Security and Information Directorate (SID) is part of the Service Transformation Group (STG). The Group oversees the building of a strategic vision for modernising and digitising our legacy systems, generating a coordinated plan across the Ministry of Justice (MoJ) and its agencies for transformation, and tracking delivery of this transformation. Security and information management are fundamental building blocks of enabling the department to deliver. We have highly skilled experts working collaboratively with the department, Government Security Group, Government Knowledge and Information Management profession and other partners to enable the whole of the MoJ to function securely, lawfully and transparently. We identify, manage, and mitigate MoJ’s security, data protection and information risks, and provide assurance against those risks. We’re also home to the Counter Fraud Centre of Expertise. Part of our mission is to up-skill the department so that security becomes second nature to our people and partners.

The Information Services Division (ISD) is part of the SID and is responsible for promoting compliance with the Public Records Act and related legislation, providing information and records management services, overseeing responses to information access requests, selecting and transferring records for permanent preservation and providing support to public inquiries. This post sits in the Digital Information & Records Management Team which is part of ISD. We are responsible for providing the MoJ with best practice policy/guidance and fit for purpose records management tools to allow digital information to be managed effectively throughout its lifecycle. The team also oversee JustStore, one of our corporate repositories.

The Digital Information and Records Assurance Manager role exists to lead the Ministry of Justice in managing its digital information throughout the entire lifecycle. This includes ensuring the Digital Information and Records Management Team know where information is stored across the digital estate. This means information is stored in the correct repositories, available to the right people at the right time and accurately disposed of at the end of its retention period. This role will focus on assurance activities, including baselining MoJ against legal obligations and industry standards. This role sits within Information Services Division, specifically in the Digital Information and Records Management Team. The role generally reports to a senior manager within the team at SEO level. This role usually involves the management of staff, building capability across the team structure.

The job holder will be required to carry out the following responsibilities, activities, and duties:

• Lead the coordination of assurance activities, for example assessments commissioned by The National Archives
• Oversee available reporting mechanisms to enhance insight to digital records at MoJ
• Coordinate the regular review and maintenance of the Digital Information and Records Management Team risk log
• Support staff across the MoJ family by providing expert guidance on good information management practices, including storing, organising, reviewing and deleting content
• Lead and coordinate digital information review activities, including retention checks, cleansing work and preparation for archiving or deletion
• Work with key stakeholders to ensure systems have strong governance controls that protect information and support good user behaviour
• Manage and oversee improvements in how digital information is stored, accessed and governed across the organisation, including supporting transformation initiatives and projects
• Build and maintain relationships with internal and external key stakeholders to ensure consistent, department-wide standards for managing information

This list is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

All candidates are subject to security and identity checks prior to taking up post. The successful candidate must be prepared for an SC clearance application if not already acquired. All external candidates are subject to a minimum of 6 months’ probation. Internal candidates are subject to probation if they have not already served a probationary period within the MoJ. All staff are required to declare whether they are a member of a group or organization which the MoJ consider to be racist.