Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Business Hub with finance, performance, and administrative tasks.
- Company: Join a dynamic establishment focused on self-audit and compliance.
- Benefits: Enjoy a stable 37-hour work week with opportunities for growth.
- Why this job: Make a difference in a supportive environment while developing your admin skills.
- Qualifications: Strong organisational skills and a knack for communication are essential.
- Other info: Be part of a team that values collaboration and continuous improvement.
The predicted salary is between 30000 - 42000 £ per year.
This job is specifically for the self audit programme. This is an administrative job in an establishment.
The job holder will provide administrative support to the Business Hub maintaining finance, performance and administrative systems within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties
- Undertake a share of the transactional activity associated with the Business Hub. This will include processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
- Performance
- Audit and Compliance
- Finance (Stock taking/Prisoner monies, valuables/Receivables/Reconciling expenditure/Accruals/Outgoing pay/Inter-unit charges/Cashier)
- Information Assurance
- Measuring the Quality of Prison Life (MQPL)
- His Majesty’s Inspectorate of Prisons (HMIP) visits
- Subject access requests
- Official Correspondence
- Complaints
- Risk Register
- Independent Monitoring Board (IMB)
- Action Plans
- Self-audit programme
- Procuring goods
- Vehicle maintenance
- Personal Identity Number (PIN) Phone system
- Ordering of staff uniform
- Bank signatory
- Fixed and local assets
- Accounts Receivable
- Inventory
- Women Royal Voluntary Services
- Canteen administration including Quarterly Review
- IT administration
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
Hours of Work
37 hour working week.
14571 - HMYOI Feltham B - Self Audit Business Administrator in Brighton employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 14571 - HMYOI Feltham B - Self Audit Business Administrator in Brighton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the establishment and understanding their values. Tailor your answers to show how your skills align with their needs, especially in areas like finance and compliance.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experience with administrative tasks and how you can contribute to the Business Hub.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace 14571 - HMYOI Feltham B - Self Audit Business Administrator in Brighton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the specific responsibilities of the Self Audit Business Administrator role. We want to see how you can contribute to our team!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language to describe your previous administrative experience and how it relates to the tasks mentioned in the job description. We appreciate brevity!
Showcase Your Organisational Skills: Since this role involves maintaining various systems and records, be sure to emphasise your organisational abilities. Share examples of how you've successfully managed multiple tasks or projects in the past. We love a well-organised candidate!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Ministry of Justice
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities and duties of the Self Audit Business Administrator role. Familiarise yourself with the specific tasks mentioned in the job description, such as processing finance paperwork and maintaining records. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Prepare for Common Questions
Anticipate questions related to administrative skills, data management, and communication. Think about examples from your past experiences that showcase your ability to handle similar tasks. Practising your responses will help you feel more confident during the interview.
✨Showcase Your Organisational Skills
Since this role involves managing various administrative tasks, be ready to discuss how you prioritise and organise your workload. You might want to share specific tools or methods you use to keep track of tasks and deadlines, which will highlight your suitability for the job.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the self-audit programme, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
