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- Tasks: Support the Safer Custody team with vital administrative tasks and maintain essential records.
- Company: Join a dedicated team within HMP / YOI Norwich focused on safety and care.
- Benefits: Gain valuable experience, develop skills, and contribute to a meaningful cause.
- Why this job: Make a difference in the lives of others while building your career.
- Qualifications: Strong organisational skills and a passion for teamwork are essential.
- Other info: Dynamic work environment with opportunities for personal growth and development.
The predicted salary is between 30000 - 42000 £ per year.
This is an administrative job in an establishment.
The job holder will provide administrative support to the Safer Custody team maintaining administration systems within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties:
- Collate, update and maintain information on Assessment, Care in Custody & Teamwork (ACCT) and violence reduction.
- Co‑ordinate and arrange ACCT reviews and inform key stakeholders of current trends in self‑harm and violent incidents.
- Monitor, prepare and publish information about prisoners currently subject to ACCT observations and violence reduction incidents to relevant colleagues and managers.
- Follow up on information provided by Security Information Reports (SIRs), UK Borders paperwork and anti‑bullying paperwork.
- Create manual and electronic files for each prisoner on arrival and maintain relevant systems.
- Record and report all incidents of self‑harm / threats of self‑harm and any acts of violence, informing relevant stakeholders.
- Report serious incidents of violence, self‑harm and suicide attempts to Duty Governor on day of incident.
- Organise, produce and maintain accurate records for area of work.
- Act as contact point for all communications to the team, prioritise and distribute communications to the appropriate person or relevant department in establishment.
- Complete monitoring returns for area of work.
- Input requisitions on to the finance database and process requisitions for defined area of work.
- Co‑ordinate any awareness sessions for area of work.
- Prepare paperwork for checking by manager, conducting initial checks as required.
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared.
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
- Collate information relating to relevant Service Delivery Indicators (SDIs).
- Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re‑examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
13686 - Business Administrator - Safer Custody - HMP / YOI Norwich in Brighton employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 13686 - Business Administrator - Safer Custody - HMP / YOI Norwich in Brighton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work in similar roles. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the establishment and its values. Knowing what they stand for will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace 13686 - Business Administrator - Safer Custody - HMP / YOI Norwich in Brighton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Business Administrator role. Highlight your administrative skills and any experience related to maintaining systems, collating information, and working with stakeholders. We want to see how you fit into our Safer Custody team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a great fit. Don’t forget to mention your ability to handle sensitive information and your organisational skills.
Showcase Relevant Experience: When filling out your application, be sure to showcase any relevant experience you have in administration or similar roles. Mention specific tasks you've handled that align with the responsibilities listed in the job description, like managing records or coordinating meetings.
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator in Safer Custody. Familiarise yourself with terms like ACCT and SDIs, as well as the importance of maintaining accurate records and communication within the team.
✨Showcase Your Organisational Skills
Since this role involves a lot of administrative tasks, be prepared to discuss your organisational skills. Bring examples of how you've successfully managed multiple tasks or projects in the past, and highlight any experience with databases or filing systems.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle sensitive situations, such as incidents of self-harm or violence. Think about how you would approach these scenarios, and be ready to explain your thought process and decision-making skills.
✨Communicate Clearly and Confidently
As a point of contact for communications, it's crucial to demonstrate strong verbal and written communication skills. Practice articulating your thoughts clearly, and consider preparing a few questions to ask the interviewers about the team and their expectations.
