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- Tasks: Provide essential admin support to the Security and Intelligence Department.
- Company: Join a dynamic team at HMP / YOI Norwich.
- Benefits: Enjoy a stable work environment with opportunities for training and development.
- Why this job: Make a difference in security intelligence while gaining valuable experience.
- Qualifications: Strong communication skills and attention to detail required.
- Other info: Flexible working hours with a supportive team atmosphere.
The predicted salary is between 36000 - 60000 £ per year.
The job holder will provide administrative support to the Security and Intelligence Department maintaining administration systems within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties
- Collate, process and allocate intelligence-associated documentation including Security Information Report (SIRs) for investigation.
- Send mobile phones, SIM cards and hardware discs (along with related documentation) to National Dogs Tactical Support Group (NDTSG), logging the information extracted beforehand.
- Assist the Intelligence Analyst by extracting and matching Security files with SIRs.
- Carry out back-ups for the Security Intelligence System, download data for the SIRs register to the National Intelligence Unit and perform data back-ups for the National Prisoner Information Number (PIN) Phone System.
- Collate and distribute monthly targets for searching and mandatory drug tests to all residential units.
- Undertake Violent Sex Offender Register (VISOR) administration.
- Co-ordinate translation of security related communications.
- Process on-line address searches, national police checks, data access requests and direct surveillance applications.
- Complete proforma to inform prisoner of withheld correspondence.
- Authorise visitor entry to the establishment and inform the gate staff in liaison with relevant line manager.
- Submit requisitions for stores as necessary for the security area and staff.
- Complete escort paperwork, including route forms, Prisoner Escort Records (PERs) and escape packs regarding security issues for court attendance.
- Act as the vetting contact point, meeting people to check identification and verify identity documents (provided as originals), liaising with Shared Service Centre to apply for security clearance.
- Undertake Mandatory Drug Testing administration.
- Log key register/key tallies/car park passes/car registrations.
- Log security files (in and out) and assess risk content.
- Log all security-related information including development nominals, stoppages of contact, Incident Reporting System (IRS) Input.
- Disseminate reports to relevant stakeholders.
- Monitor all mail, on both ad-hoc and intelligence-led basis.
- Monitor and log issue of identification (ID) cards, including lost ID cards.
- Monitor and log security clearance for prisoners working in workshops.
Other Administrative Tasks
- Organise, produce and maintain accurate records for area of work.
- Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment.
- Complete monitoring returns for area of work.
- Input requisitions on to the finance database and process requisitions for defined area of work.
- Co-ordinate any awareness sessions for area of work.
- Prepare paperwork for checking by manager, conducting initial checks as required.
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared.
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
- Collate information relating to relevant Service Delivery Indicators (SDIs).
- Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Behaviours
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
Essential Experience
Job holders must complete specific training in their specialism once they take up post.
Hours of Work (Unsocial Hours) Allowances
37 hour working week.
13683 - Business Administrator - Security Intelligence Collator - HMP / YOI Norwich in Brighton employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 13683 - Business Administrator - Security Intelligence Collator - HMP / YOI Norwich in Brighton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with what they need. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace 13683 - Business Administrator - Security Intelligence Collator - HMP / YOI Norwich in Brighton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the responsibilities listed in the job description. We want to see how you can contribute to our Security and Intelligence Department!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly.
Showcase Relevant Experience: If you've got experience in administrative roles or handling sensitive information, make sure to mention it! We’re looking for someone who can manage various tasks efficiently, so let us know how you’ve done this in the past.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like collating intelligence documentation and managing security files. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Prepare for Behavioural Questions
Expect questions about how you've handled situations in the past, especially around teamwork and communication. Think of specific examples where you demonstrated skills like 'Changing and Improving' or 'Working Together'. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Showcase Your Organisational Skills
Since the role involves maintaining accurate records and managing various administrative tasks, be ready to discuss your organisational strategies. Share examples of how you've successfully managed multiple tasks or projects, and highlight any tools or systems you use to stay organised.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Ask about the team dynamics, how success is measured in the role, or what challenges the department is currently facing. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
