At a Glance
- Tasks: Coordinate and support operational teams while managing business administration systems.
- Company: Join a dynamic team within the Regional Probation Director Office.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Opportunity for personal growth and to lead a dedicated team.
- Why this job: Make a real difference in community safety and support vital operations.
- Qualifications: Experience in senior administration, team leadership, and health & safety knowledge.
The predicted salary is between 40000 - 50000 £ per year.
Overview: This is a co‑ordination and senior administrative role within the Divisional office and Function / Cluster local offices. The role provides corporate support to Divisional and operational teams and acts as the interface between the Hub Manager, Business Manager and other partners.
Responsibilities and Duties:
- Develop and implement business administration systems, databases and recording systems to support operational delivery.
- Prepare and collate documentation for various purposes to support business activity and operational delivery.
- Maintain (or support the Business Manager in maintaining) Divisional, Functional or Cluster registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints; input data, monitor agreed processes and ensure completion within specified timescales.
- Collect and distribute monies to/from Imprest and maintain related records.
- Act as Vetting Contact Point for the relevant division, function, or cluster.
- Monitor travel warrants, bus passes, cheque book requests and assist with purchase orders as required, within agreed procurement arrangements.
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time.
- Ensure timely reporting of building issues, including repairs, defects and security, to facilities contractors and maintain progress to satisfactory conclusions.
- Undertake and coordinate health and safety risk assessments, fire drills and ergonomic assessments, reporting issues locally and to the Divisional HS&F Manager, maintain registers and coordinate training.
- Act as Cardinus Assessor, First Aider and Fire Warden; identify and address local incidents and DSE assessments.
- Provide effective management and leadership to the team; manage staff development, performance, attendance, health and safety, employee relations and diversity matters.
- Support recruitment activity for relevant posts within the cluster/division.
- Write reports to support the operation of the Division/Cluster/Function.
- Use information to make critical decisions: liaise with staff to collect, analyse and report data; ensure data protection and information security; adopt cost‑effective resource deployment.
- Act as Knowledge and Information Liaison Officer; advise directors and share information with the Data Access Compliance Unit.
- Demonstrate pro‑social behaviour and challenge anti‑social behaviour; work within the aims and values of the organisation.
- Manage own professional development, resources and performance.
Qualifications and Experience: Experience as a senior administrative or managerial role, with knowledge of business administration systems, health & safety, and team leadership. Proficiency in English is required; Welsh language skills are desirable.
Senior Administrator Officer for Regional Probation Director Office in Bridgend employer: Ministry of Justice
As a Senior Administrator Officer within the Regional Probation Director Office, you will thrive in a supportive and collaborative work environment that prioritises employee growth and development. Our commitment to fostering a culture of inclusivity and professional advancement ensures that you will have access to training opportunities and resources to enhance your skills. Located in a dynamic setting, we offer a unique chance to contribute meaningfully to community safety while enjoying a balanced work-life experience.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Administrator Officer for Regional Probation Director Office in Bridgend
✨Dive into Local Government Events
Get yourself to local government events and public sector job fairs. These are great for meeting recruiters and understanding what different organisations, like Ministry of Justice, are looking for. Plus, it shows your genuine interest in the sector!
✨Join Relevant Networks
Look for communities focused on public sector careers. Whether it’s local networking groups or online forums, connecting with professionals in the field can provide insider knowledge and opportunities that you won’t find on typical job boards.
✨Utilise Your University’s Resources
If you’re freshly graduated or still studying, make the most of your university's careers service. They often have exclusive partnerships with companies like Ministry of Justice and can help you get your foot in the door for these full-time public sector roles.
✨Stay Updated with Government Initiatives
Keep your finger on the pulse regarding new government projects and policies. Understanding current initiatives can give you a leg up in interviews, showing that you are informed and genuinely interested in making a difference in the public sector.
We think you need these skills to ace Senior Administrator Officer for Regional Probation Director Office in Bridgend
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell your story and convey your passion for public service. Discuss why you want to work for Ministry of Justice and how your values align with their mission. Be genuine and let your enthusiasm shine through—this can really set you apart from other candidates.
How to prepare for a job interview at Ministry of Justice
✨Get to Know Public Sector Values
Before your interview with Ministry of Justice, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
✨Highlight Teamwork and Collaboration
The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
✨Prepare Real-Life Examples
Craft a few STAR (Situation, Task, Action, Result) stories that demonstrate your experience in similar roles. Whether it’s a project that made a difference in the community or a challenging situation you managed, be ready to express how your skills and experiences make you a valuable asset for Ministry of Justice.
