At a Glance
- Tasks: Support the PS Division with a variety of administrative functions and improve workflows.
- Company: Join a dynamic team focused on efficient business support services.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunities for personal growth and professional development await you.
- Why this job: Make a real difference in a role that enhances organisational efficiency.
- Qualifications: Previous admin experience and strong IT skills are essential.
The predicted salary is between 24000 - 28000 £ per year.
The purpose of the role is to support the delivery of divisional administrative functions to ensure efficient and effective business support services are provided to the PS Division. Duties will include:
- Production of documents and reports using computer based systems.
- Maintenance of and contributing to the continuous improvement of administrative systems, processes and workflows to meet Divisional requirements.
Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
- Provide a full range of support services to the PS Division, which will include the provision of a broad range of administrative functions as determined by the Divisional Support Hub Manager but which may include:
- HR
- Absence management recording
- Vetting administration and co-ordination
- Appraisal, reward and recognition recording
- Gift & Hospitality register updating
- Training administration
- Maintaining up to date divisional organisational charts
- Health & Safety administrative support
- ICT Change requests processing
- Local information management using established Probation systems
- Quantum point of contact
- Procurement
- I-Proc (requests)
- Assisting with the design, development and maintenance of computerised and manual records
- To work closely with the local senior management team to ensure that consistent processes are used within the local Probation teams
- Assisting with the production of core process maps which detail operational Probation processes as well as Corporate Support processes
- Processing and recording documents in relation to goods and services
- Administering room bookings, meetings and events
- Responding to external and internal telephone enquiries and personal callers
- Hire Car Booking administration
- General Office Administration
- Handling printing requests
- Circulating Alert office notifications as required
- To use keyboard skills to produce and present documentation effectively
- To respond to correspondence and queries as required
- To record, supply and retrieve accurate data from computerised systems and provide management information to strict deadlines
- To organise and store efficiently paper based information
- To deal with sensitive and confidential data in accordance with data protection requirements
- To work closely with Shared Services to ensure appropriate protocols and procedures are followed
- Providing information, feedback and advice
- Influencing and persuading
- Participate in meetings where appropriate
- Using appropriate skills, styles and approaches
- Enhance your own performance
- Manage own resources and professional development
The duties/responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
Essential Experience
- Experience of providing a wide range of business service support activities
- Previous administrative experience
Technical requirements
- NVQ Level 2 or equivalent, and RSA III (gained or working towards) or equivalent qualification such as CLAIT Advanced
- IT Skills: Microsoft: Word, Excel, Outlook, and PowerPoint (or equivalent i.e. Lotus Notes)
17995 - Administrative Officer in Belsize Park employer: Ministry of Justice
As an Administrative Officer within our dynamic PS Division, you will thrive in a supportive work culture that prioritises employee growth and development. We offer comprehensive training opportunities, a commitment to continuous improvement, and a collaborative environment where your contributions are valued. Located in a vibrant area, our organisation provides a fulfilling career path with the chance to make a meaningful impact in public service.
StudySmarter Expert Advice🤫
We think this is how you could land 17995 - Administrative Officer in Belsize Park
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their goals. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace 17995 - Administrative Officer in Belsize Park
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the specific duties mentioned in the job description. We want to see how you can support our PS Division effectively!
Showcase Your IT Skills:Since the role requires proficiency in Microsoft Office, be sure to mention any relevant experience you have with Word, Excel, Outlook, and PowerPoint. We love seeing candidates who are tech-savvy and can handle document production like a pro!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly.
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Ministry of Justice
✨Know Your Admin Stuff
Make sure you brush up on your administrative skills, especially with Microsoft Office. Be ready to discuss how you've used tools like Word and Excel in previous roles. Think of specific examples where your skills made a difference.
✨Show Off Your Organisational Skills
This role is all about keeping things running smoothly. Prepare to talk about how you manage your time and organise tasks. Maybe share a story about a time you improved a process or handled multiple responsibilities effectively.
✨Be Ready for Scenario Questions
Expect questions that ask how you'd handle specific situations, like managing sensitive data or coordinating events. Think through potential scenarios beforehand and have your responses ready to demonstrate your problem-solving skills.
✨Communicate Clearly
Since the job involves a lot of communication, practice articulating your thoughts clearly. During the interview, be concise but thorough in your answers. Show that you can convey information effectively, whether it’s in writing or verbally.
