Finance and Administration Manager - Full Time. in Belfast

The Finance and Administration Manager plays a crucial role in the corporate management of the Commission and will work alongside the Deputy Secretary to ensure the Commission maintains an excellent standard of corporate governance. The main responsibilities of the role include but are not limited to: Managing a small admin team: 1 x Admin Officer and Agency Staff during busy periods and ensuring adequate administrative cover. Finance support: processing PCNI daily transactions via Account NI, processing Commissioners T&S and maintaining payment trackers. Assisting Deputy Secretary with internal and external audits, and budget profiling and planning. Provision of IT and phones for new staff, maintaining a tracker of all PCNI devices. Maintenance of office printers/scanners. Premises officer Ensuring the maintenance of Andras House is kept to the required standard: reporting any issues, liaising with contractors and ensuring the secretariat are aware of maintenance work to the offices. Managing access to PCNI offices: providing access to fobs and the office security system. General office duties including maintaining all correspondence trackers including FOIs. Excellent planning and organisational skills. Experience of finance, administration, and records management. Ability to use their initiative and work with minimal supervision, managing priorities. Experience of using IT applications such as word, excel, and outlook. Experience of using Account NI financial management or similar specialist financial management software. Managing a Quality Service We will then assess you against the following Success Profiles behaviours at EO level during the interview process: Managing a Quality Service Communicating and Influencing Working Together Delivering At Pace Experience: Please provide a work history and separate statement of suitability no longer than 750 words outlining how you meet the essential and desirable criteria. Please note that in the event of a large number of applications being received we may run the initial sift on the lead behaviour Managing a Quality Service. It may help to use one or more examples of a piece of work you have completed or a situation you have been in and use the WHO or STAR model to explain: Security Clearance: This role requires National Security Vetting given the access to sensitive information afforded by the job role. UK ( In addition, there is a minimum UK residency requirement set by the Cabinet Office which is dependent on the security level required for the role. Neither Detached Duty terms nor relocation costs will apply to this post. Feedback is available on request if unsuccessful following the interview Complaints: The Civil Service Code sets out the standards of behaviour expected of civil servants. If you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: Working Arrangements & Further Information The NIO offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different NIO sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity. Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyones circumstances. Flexible working hours The NIO offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. NIO welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the NIOs Flexible Working policy. Benefits: Access to learning and development A working environment that supports a range of flexible working options to enhance your work life balance A working culture which encourages inclusion and diversity A Civil Service pension 25 days annual leave, increasing to 30 days after five years service. Public Holidays Season Ticket Advance