At a Glance
- Tasks: Provide essential admin support and manage communications for the team.
- Company: Join a supportive organisation focused on effective communication and record-keeping.
- Benefits: Enjoy a competitive salary, hybrid working options, and professional training.
- Other info: Flexible working hours with opportunities for career development.
- Why this job: Make a difference by ensuring smooth operations and effective information sharing.
- Qualifications: Strong organisational skills and ability to communicate effectively.
The predicted salary is between 24000 - 28000 £ per year.
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The role is non‑operational and may involve contact with prisoners depending on the area of work. The role has no line‑management responsibilities.
Responsibilities
- Organise, produce and maintain accurate records for area of work.
- Act as contact point for all communications to the team; prioritise and distribute communications to the appropriate person or relevant department in establishment.
- Complete monitoring returns for area of work.
- Input requisitions into the finance database and process requisitions for defined area of work.
- Coordinate any awareness sessions for area of work.
- Prepare paperwork for checking by manager, conducting initial checks as required.
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared.
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
- Collate information relating to relevant Service Delivery Indicators (SDIs).
- Act as secretary to meetings as required, including organising agenda, taking minutes and distributing action points.
- Complete specific training in specialism upon appointment and demonstrate competency in the role.
Work is performed on a 37‑hour week. Hybrid working arrangements may be available based on business need, subject to agreement with the successful candidate and regular review.
Administrative Coordinator – Records & Communications in Aylesbury employer: Ministry of Justice
As an Administrative Coordinator – Records & Communications, you will thrive in a supportive environment that values accuracy and communication. Our organisation offers a hybrid working model, fostering a flexible work-life balance while providing opportunities for professional development and training in your specialism. Join us to be part of a dedicated team that prioritises collaboration and effective information sharing, making a meaningful impact in our community.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Coordinator – Records & Communications in Aylesbury
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles. They can give you the inside scoop on what it’s really like and might even refer you directly, which is a massive plus!
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative tasks. Think about how you’d handle record-keeping or communication challenges. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you’ve managed records or coordinated communications in the past. This will help us see how you can fit into the role seamlessly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Administrative Coordinator – Records & Communications in Aylesbury
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Administrative Coordinator. We want to see how you can support our team effectively!
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and get straight to the point. We appreciate brevity, especially when it comes to communicating important information.
Showcase Your Organisational Skills:Since this role involves maintaining accurate records and managing communications, be sure to demonstrate your organisational abilities in your application. Share examples of how you've successfully managed similar tasks in the past.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Coordinator. Familiarise yourself with tasks like maintaining records, managing communications, and processing requisitions. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role involves a lot of coordination and record-keeping, be prepared to discuss your organisational strategies. Bring examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the demands of the position effectively.
✨Communicate Clearly and Effectively
As a point of contact for communications, it's crucial to exhibit strong communication skills during the interview. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer, showing that you can engage in meaningful dialogue.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess how you'd handle specific situations related to the role. Think about potential challenges you might face, such as prioritising communications or managing deadlines, and prepare your responses. This will help you demonstrate your problem-solving abilities and readiness for the job.
