At a Glance
- Tasks: Provide essential admin support and maintain accurate records for a dynamic team.
- Company: Join the Ministry of Justice with a focus on collaboration and community impact.
- Benefits: Enjoy hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Flexible working arrangements available, perfect for balancing studies and work.
- Why this job: Make a difference in a supportive environment while developing your skills.
- Qualifications: Strong communication skills and a willingness to learn are essential.
The predicted salary is between 24000 - 28000 £ per year.
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description. This is a non‑operational role which may involve contact with prisoners depending on the area of work. This role has no line management responsibilities.
Responsibilities
- Organise, produce and maintain accurate records for area of work.
- Act as contact point for all communications to the team; prioritise and distribute communications to the appropriate person or relevant department in the establishment.
- Complete monitoring returns for area of work.
- Input requisitions into the finance database and process requisitions for defined area of work.
- Co‑ordinate awareness sessions for area of work.
- Prepare paperwork for checking by manager, conducting initial checks as required.
- Correspond with relevant stakeholders and agencies to ensure that information is adequately shared.
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
- Collate information relating to relevant Service Delivery Indicators (SDIs).
- Act as secretary to meetings as required, including organising agenda, taking, distributing minutes and action points.
Essential Skills / Qualifications / Accreditation / Registration
Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Hours of Work and Allowances
37‑hour working week.
Working Arrangements
The MoJ offers hybrid working arrangements where business need allows. This is an informal, non‑contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home. Some roles will not be suitable for Hybrid Working. Arrangements will be discussed and agreed with the successful candidate and subject to regular review.
National Eligibility
This job is broadly open to the following groups:
- UK nationals
- Nationals of the Republic of Ireland
- Nationals of Commonwealth countries who have the right to work in the UK
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre‑settled status under the European Union Settlement Scheme (EUSS)
- Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre‑settled status under the EUSS
- Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Behaviours
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
Business Administrator - Generic - HMP Ford in Arundel employer: Ministry of Justice
At HMP Ford, we pride ourselves on being an excellent employer that values the contributions of our Business Administrators. Our supportive work culture fosters collaboration and communication, while offering flexible hybrid working arrangements to suit your lifestyle. With a commitment to employee growth through specialised training and development opportunities, you will find a meaningful and rewarding career in a unique environment dedicated to making a positive impact.
StudySmarter Expert Advice🤫
We think this is how you could land Business Administrator - Generic - HMP Ford in Arundel
✨Tip Number 1
Get to know the role inside out! Familiarise yourself with the job description and responsibilities. This way, when you get that interview, you can show off your knowledge and how you fit into the team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. They can give you insider tips about the company culture and what it’s really like working there.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administrative tasks and communication skills. Role-play with a friend to boost your confidence before the big day.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Business Administrator - Generic - HMP Ford in Arundel
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the responsibilities listed in the job description. We want to see how you can bring value to our team!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language to describe your previous roles and achievements, as this will help us understand your capabilities quickly.
Showcase Your Communication Skills:Since this role involves a lot of communication, make sure to demonstrate your ability to convey information effectively. Whether it's through your cover letter or CV, let us see your knack for clear communication!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator. Familiarise yourself with tasks like maintaining records, processing requisitions, and coordinating meetings. This will help you demonstrate your competence and show that you're ready to hit the ground running.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, especially those involving communication and teamwork. Think of examples from your past experiences where you successfully managed similar tasks or challenges. This will showcase your problem-solving skills and ability to work collaboratively.
✨Showcase Your Organisational Skills
As a Business Administrator, organisation is key. Be prepared to discuss how you manage your time and prioritise tasks. You might even want to bring a sample of your organisational tools or methods to the interview to illustrate your approach.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you’ll be involved in, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
