Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Chief Inspector and Heads of Programme with executive tasks and manage their schedules.
- Company: Join a dynamic team at the Justice Centre focused on probation and youth inspections.
- Benefits: Enjoy flexible working arrangements and occasional travel for exciting events.
- Why this job: Be part of a meaningful mission while developing your skills in a supportive environment.
- Qualifications: Experience as a personal assistant to a Chief Executive or similar role is essential.
- Other info: Promote diversity and engage with various stakeholders in this impactful position.
The predicted salary is between 36000 - 60000 £ per year.
The Personal Assistant to the Chief Inspector and Heads of Programme will work closely with the Chief Inspectors Office and Corporate Team and Heads of Programme.
We offer flexible working and the successful candidate will be based at the Justice Centre or satellite office closest to their home, though there may be occasional travel for meetings and the annual staff conference.
The PA is responsible for providing a high level of executive support to HM Chief Inspector of Probation and the Heads of Programme for inspections (Probation, Youth and Thematic) along with supporting corporate functions within the inspectorate., Manage the diary for the Chief Inspector and three Heads of Programme, ensuring appointments are kept up to date and that information and documents for meetings are provided to the Chief Inspector and where necessary, the Heads of Programme, in a timely manner.
Book all travel and accommodation required, researching all options and making recommendations as to the most suitable.
Process expenses on behalf of the Chief Inspector.
Work with the Senior Officer Corporate to process correspondence and queries addressed to the Chief Inspector or HMI Probation.
Make arrangements for meetings, conferences and senior management team events as required.
Prepare monthly senior management team meeting agendas and electronic packs. Take accurate minutes of meetings, taking into account the personal style of the Chief Inspector, and produce notes in a timely manner. Attend other meetings as required.
Monitor actions arising from meetings and ensure responsible owners are accountable.
Act as point of contact for HM Chief Inspector with all stakeholders, officials and ministerial offices.
Liaise effectively with HMI Probation’s Advisory Group members, compiling the agenda and producing meeting packs in a timely manner.
Type letters and memos as required, to a high standard.
Jointly maintain shared mailboxes with specific responsibility for external and general enquiries.
Maintain spreadsheets and folders, such as, contacts lists and correspondence.
Organise room bookings and book travel and accommodation for corporate events.
Assist with the management of our offices, including stationary ordering.
Provide support with recruitment campaigns.
Provide support to organisational meetings, including cover for minute taking and admin support. Recognise and promote diversity issues in all aspects of work.
Success Profiles – Person Specification
Communicating and Influencing
Communicate clearly and concisely both orally and in writing. Take time to consider the best communication channel to use for the audience, including making the best of digital resources and considering value for money. Interact with others in an enthusiastic way. Express ideas clearly and with respect for others. Listen to and value different ideas, views and ways of working. Respond constructively and objectively to comments and questions. Handle challenging conversations with confidence and sensitivity.
Developing Self and Others
Identify gaps in own skills and knowledge. Set and consistently meet development objectives. Seek learning opportunities. Encourage and listen to developmental feedback from colleagues.
Managing a Quality Service
Work with customers to understand their needs and expectations. Create clear plans and set priorities which meet the needs of both the customer and the business. Clearly explain to customers what can be done. Keep colleagues and stakeholders fully informed of plans, possibilities and progress. Identify common problems that affect service, report them and find possible solutions. Deliver good customer service which balances quality and cost effectiveness.
Delivering at Pace
Regularly review the success of activities to identify barriers to progress or challenging objectives. Follow relevant policies and procedures to complete your work. Have a positive and focused attitude to achieving outcomes, despite any setbacks.
Ability
Ability to manage own workload, set priorities, and check accuracy of own work
Essential
Experience
Experience of working as a personal assistant to a Chief Executive or equivalent
Desirable
Selection process
2619 - Personal Assistant to HM Chief Inspector and Heads of Programme employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 2619 - Personal Assistant to HM Chief Inspector and Heads of Programme
✨Tip Number 1
Familiarize yourself with the key responsibilities of a Personal Assistant, especially in managing diaries and organizing meetings. Highlight any relevant experience you have in these areas during your interactions.
✨Tip Number 2
Demonstrate your communication skills by engaging with current or former employees of the organization. This can provide insights into the work culture and expectations, which you can leverage in conversations.
✨Tip Number 3
Showcase your ability to handle multiple tasks efficiently. Prepare examples from your past experiences where you successfully managed competing priorities, as this is crucial for the role.
✨Tip Number 4
Research the organization’s values and recent initiatives. Being knowledgeable about their work will help you connect better during discussions and show your genuine interest in the position.
We think you need these skills to ace 2619 - Personal Assistant to HM Chief Inspector and Heads of Programme
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a personal assistant, especially any work with senior executives. Emphasize skills in diary management, travel booking, and minute-taking.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills align with the responsibilities outlined in the job description. Mention specific examples of how you've successfully managed similar tasks in the past.
Showcase Communication Skills: Since the role requires clear communication, provide examples in your application that demonstrate your ability to communicate effectively both orally and in writing. Highlight any experience you have in handling challenging conversations.
Highlight Organizational Abilities: Detail your experience in managing multiple tasks and priorities. Discuss how you have successfully organized meetings, managed diaries, and processed correspondence in previous roles.
How to prepare for a job interview at Ministry of Justice
✨Showcase Your Communication Skills
Since the role requires clear and concise communication, be prepared to demonstrate your ability to express ideas effectively. Use examples from your past experiences where you successfully communicated with stakeholders or handled challenging conversations.
✨Highlight Your Organizational Abilities
The position involves managing diaries, booking travel, and organizing meetings. Bring specific examples of how you've managed multiple tasks efficiently in previous roles. Discuss any tools or methods you use to stay organized.
✨Demonstrate Your Problem-Solving Skills
Be ready to discuss how you've identified and solved problems in a work setting. This could include improving processes or addressing customer needs. Show that you can think critically and find solutions under pressure.
✨Emphasize Your Experience as a Personal Assistant
If you have experience working as a personal assistant to a Chief Executive or in a similar role, make sure to highlight this. Discuss the specific responsibilities you had and how they relate to the job you're applying for.
