At a Glance
- Tasks: Lead the design and improvement of records management frameworks in a dynamic environment.
- Company: Join HM Courts and Tribunals Service, a key player in digital technology.
- Benefits: Enjoy 25 days annual leave, flexible working options, and a choice of pension schemes.
- Other info: Opportunity for professional development and career growth in a supportive team.
- Why this job: Make a real impact on records management and governance in a vital public service.
- Qualifications: Experience in records management and strong communication skills are essential.
The predicted salary is between 48234 - 58952 £ per year.
A permanent role in the Digital Technology Services directorate of HM Courts and Tribunals Service, reporting to the head of data protection governance, policy and information security policy.
The post acts as the department's subject matter expert on records management, setting the framework and driving remediation of audit findings and control gaps across courts and tribunals.
It carries no line management at first, though this may change, and expects office attendance three days a week in an HMCTS office.
Security Clearance is a condition of appointment, and the post is open only to existing Civil Servants and accredited NDPB staff.
- What the job involves
- Lead the design and continual improvement of the HMCTS records management framework, giving assurance to the Mo J Departmental Records Officer
- Lead remediation of records management control gaps, audit findings and non-conformities across HMCTS
- Lead initiatives to improve the creation, storage, retention, disposal and archiving of records under the Record Retention and Disposition Schedules
- Coordinate records management risk treatment plans, identifying and mitigating risks and holding stakeholders to agreed timescales
- Advise users across HMCTS on their information and records challenges, offering practical, tailored solutions
- Produce reporting and dashboards giving senior leaders visibility of performance, risks, delivery progress and areas needing intervention
- Build stakeholder relationships so records management is built into requirements for corporate applications
- Coordinate requests and commissions from the Mo J Records Management Team, including identifying records in scope of inquiries
- Develop and scope activities for the management of court records, and take part in Mo J and HMCTS compliance initiatives
- Develop policies, lead awareness programmes and drive assurance activities
- Promote continual improvement in the maturity, effectiveness and efficiency of records management controls and processes
- Attend HMCTS and Mo J boards and committees, promoting best practice in records management
- What’s required
Experience
- Delivering records management programmes, projects or information management initiatives in a complex organisation
- Developing records management strategies, frameworks, policies and standards
- Managing organisational change and delivering improvement programmes
- Managing relationships across organisational boundaries with internal and external stakeholders
- Producing high-quality reports, briefings and recommendations for senior leaders
Skills & knowledge
- Understanding of records management principles, information lifecycle management and governance controls
- Knowledge of legislation and standards on information and records management, including PRA, UK GDPR, DPA 2018 and FOIA
- Communicating and influencing, explaining risks, impacts and mitigations, with constructive challenge
- Explaining complex records management issues to technical and non-technical audiences
- Organised, discreet and self-motivated, managing competing priorities with sound judgement
- Checks & eligibility
- Security Clearance (SC), normally requiring at least five years' UK residence
- DBS Basic check
- Existing Civil Servant or accredited NDPB employee, appointed on merit through fair and open competition
- Right to work in the UK under Civil Service nationality rules
- Nice to have
- Professional qualification in records management, information governance or a related discipline
- Membership of a recognised professional body such as the Information and Records Management Society (IRMS)
- Understanding of wider information governance, including data protection, freedom of information and information security
- What’s offered
- Annual leave of 25 days, rising to 30 after five years' service
- Scheme to buy or sell up to three days' leave each year
- Choice of Civil Service pension schemes
- Flexible working, including part-time, job share and hybrid arrangements where business need allows
- Training and development opportunities
- Family-friendly policies, plus paid paternity, adoption and maternity leave
- Flexible benefits, voluntary benefits, retail vouchers and discounts
- Employee networks
- #J-18808-Ljbffr
23388 - Records Management Strategic Lead employer: Ministry of Justice
The Ministry of Justice is an exceptional employer, dedicated to transforming lives through education and vocational training. With a strong emphasis on supportive relationships and personal development, employees benefit from a collaborative work culture that prioritises safety and security while offering opportunities for professional growth and meaningful impact in the community. Working in this role not only allows you to make a difference but also provides a unique chance to contribute to the rehabilitation and resettlement of individuals in a dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land 23388 - Records Management Strategic Lead
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We think you need these skills to ace 23388 - Records Management Strategic Lead
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
Showcase Your Knowledge of the Sector:When you’re applying for a government role, it’s crucial to demonstrate your understanding of the current political landscape and public policies. Consider including articles you've written or relevant projects that underline your capability to engage with these concepts effectively.
Tailor Your CV to Reflect Core Competencies:Government positions often require a clear demonstration of competencies such as communication, teamwork, and problem-solving. Try to structure your CV to highlight these skills, using specific examples of how you’ve applied them in past experiences, ideally with quantifiable outcomes where possible.
Craft a Compelling Cover Letter:Your cover letter is your chance to tell your story and convey your passion for public service. Discuss why you want to work for Ministry of Justice and how your values align with their mission. Be genuine and let your enthusiasm shine through—this can really set you apart from other candidates.
How to prepare for a job interview at Ministry of Justice
✨Get to Know Public Sector Values
Before your interview with Ministry of Justice, dig deep into their mission and values, especially how they align with public service and community impact. Understand the key policies or initiatives they are involved in – you’ll want to show that you genuinely care about serving the community.
✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
✨Highlight Teamwork and Collaboration
The government sector thrives on collaboration. Be ready to discuss how you've successfully worked in diverse teams or involved stakeholders in your projects. Show us how you bring people together to get a common goal achieved – that's what public service is all about!
✨Prepare Real-Life Examples
Craft a few STAR (Situation, Task, Action, Result) stories that demonstrate your experience in similar roles. Whether it’s a project that made a difference in the community or a challenging situation you managed, be ready to express how your skills and experiences make you a valuable asset for Ministry of Justice.
