Business Administrator supporting the Equality Advisor at Swinfen Hall, part of HMPPS within the Ministry of Justice. The work covers equality administration: disability incident forms, annual equality reports, monthly SMART data and the Equality Action Plan. It is non-operational and rotational with no line management, with hybrid working in the UK where business need allows. Standard DBS and security checks apply.
What the job involves
- Provide administrative support to the Equality Advisor and keep administration systems running within set timescales
- Process, collate and monitor Disability Incident Reporting Forms and other equality applications and requests
- Produce annual equality reports, statistics and impact assessments, and contribute to monitoring the Equality Action Plan
- Report outcomes and key findings to the Governor and Equality Management Team, tracking investigations against timescales
- Monitor monthly SMART data and highlight issues to the Equality Management Team
- Review and monitor local equality policies against national policy
- Coordinate the Equality Action Plan with the establishment's Equality Action Team
- Record disability matters, identify disabled and elderly prisoners at reception, and arrange support where needed
- Run the system for prisoners to declare disabilities and request reasonable adjustments, and contribute to business cases for equipment
- Organise equality promotion events, disability training and focus groups for disabled prisoners
- Carry out diversity audits and report findings to the Senior Management Team
- Act as secretary to meetings, including agendas, minutes and action points, and handle requisitions, records and correspondence
Experience
- Relevant experience evidenced in a statement of suitability
Skills & knowledge
- Spoken English to carry out all aspects of the role with confidence (Welsh where specified)
Checks & eligibility
- DBS Standard check
- Security and identity checks before taking up post
- Eligibility under Civil Service nationality rules
- Declaration of whether you belong to a group or organisation HMPPS considers racist
Other
- Demonstrate the behaviours Managing a Quality Service, Communicating and Influencing, and Changing and Improving
- Strengths assessed at interview
What’s offered
- 9 days in recognition of bank, public and privilege holidays, added to annual leave
- Choice of two Civil Service pension schemes
- Hybrid working where business need allows, within the UK
- Flexible working subject to a satisfactory probation period
- Season ticket advance after two months' service
- Training and development, including promotion programmes
- Security and diversity training and an individual induction programme
- Flexible, part-time and job-share patterns considered
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23356 - Business Administrator - Equality employer: Ministry of Justice
The Ministry of Justice is an exceptional employer, dedicated to transforming lives through education and vocational training. With a strong emphasis on supportive relationships and personal development, employees benefit from a collaborative work culture that prioritises safety and security while offering opportunities for professional growth and meaningful impact in the community. Working in this role not only allows you to make a difference but also provides a unique chance to contribute to the rehabilitation and resettlement of individuals in a dynamic environment.
