2317 - Governance and ALB Support Officer

ABOUT THE ROLE: The NIO Governance and Sponsorship team is central to ensuring that the department runs effectively and efficiently. The team manages a diverse portfolio of compliance and business support functions and leads a number of specific objectives that link directly to the strategic priorities of the Department, particularly in relation to assurance to the Accounting Officer, the Board and Committees, public appointments and ALB sponsorship. The team sits within the NIO Corporate Operations Group working closely with colleagues within the Group and wider policy teams on a range of cross-cutting governance issues. The Governance and ALB Sponsorship support role would suit someone who would like the opportunity to support a diverse portfolio of work relating to corporate and sponsorship matters particularly in relation to good governance, accountability and assurance. We are looking to recruit a highly motivated individual that can provide a consistently high level of service to both internal and external stakeholders, while simultaneously managing a range of corporate and sponsorship issues in support of the delivery of objectives and compliance with best practice across the Department and its sponsored entities. This role will be responsible for supporting the secretariat duties of the team for the NIO Board and its committees, providing support in relation to public appointment processes, supporting the management of sponsored bodies, supporting the development of the Departmental Annual Report, and supporting the maintenance of the Risk Register and associated risk management policy and assurance reports. DUTIES AND RESPONSIBILITIES: The successful candidate will report to the SEO, Deputy Head of Governance. This role is best suited to someone who is self-motivated, adaptable and thrives in a changing environment as key responsibilities will shift over time according to departmental priorities. The main responsibilities will include but are not limited to: Supporting the team in their Secretariat duties for the NIO Board and its sub-committees. Supporting the wider team in the management of public appointment processes. Supporting the wider team in relation to the maintenance of the departments Equality Scheme and Disability Action Plan. Supporting the wider team in administrative functions such as transparency reporting, development of the Annual Report and Accounts, and secretariat support to the NIO Non-Executive Director team. Supporting the coordination of all governance and accountability matters for each of the departments sponsored entities and established public inquiries. ESSENTIAL CRITERIA The post holder will need to demonstrate the following in their application and at interview: Strong written and oral communications skills; Experience of working with others and maintaining collaborative and effective relationships with colleagues and a diverse range of external stakeholders; and Excellent organisational skills and ability to deliver at pace whilst managing competing priorities; DESIRABLE CRITERIA Previous experience of working with, or supporting relationships with, arms length bodies or organisations in a group structure; Previous experience of supporting senior level recruitment or public appointment processes; Additional information received after the closing date will not be considered. SELECTION PROCESS The selection and interview process will consist of two stages: 1) Sift Behaviour and Experience We will assess you against the following Success Profiles behaviours for HEOs during the selection process: Communicating and influencing Managing a Quality Service Working Together Delivering at Pace Please provide a CV and statement of suitability no longer than 500 words outlining how you meet the essential and desirable criteria. Please note that in the event of a large number of applications being received we may run the initial sift on the lead Behaviour Communicating and Influencing. More information on behaviours and success profiles can be found here. Your statement of suitability will outline how you meet the essential and desirable criteria. This will be used in order to assess any demonstrable experience, career history and achievements that are relevant to the role. Your statement of suitability needs to set out evidence of how your experience meets the requirements set out above. Your layout is entirely your preference; you may choose narrative, bullets, etc. One narrative example may cover the requirements needed. You dont have to explain the whole process, just what you have done and the skills and experience you have used. Share with us what makes you suited to this role and why. What you can do, the skills you have that are transferable and the life experience or passion you have that are linked to this role. If you dont have work-based examples then give examples from school/college, clubs, volunteering or other activities you have been involved in. INTERVIEW: You will be assessed against the same behaviours at the interview stage and will be asked to provide examples of how you have demonstrated the behaviours. It may help to use one or more examples of a piece of work you have completed or a situation you have been in and use the WHO or STAR model to explain: