18013 - Senior Health, Safety & Fire Advisor

This is a functional management job within a small, PSP HSF team, line managed by the Principle Health, Safety, Fire and Litigation Advisor. The post-holder is responsible for supporting the delivery of national HSF priorities and plans via advice, influence, training and monitoring across a small group (or formal cluster) of establishments. The post-holder will be expected to divide their time mainly between the relevant establishments.

Reporting to the Principle Health, Safety, Fire and Litigation Advisor, the job holder will be responsible for the provision of Health, Safety and Fire advice, support, monitoring and reporting in relevant establishments. They will also specialise in a particular HSF&L area within their Directorate. They will lead for their establishment group on relevant incident investigation and casework management and provide their service in line with nationally determined priorities and plans for HSF&L. This is a non-operational job which has line management responsibilities for the BAS: HS&F Advisor role.

The job holder will be required to carry out the following responsibilities, activities and duties:

• In line with national procedures for development and approval of same, the post-holder will support and advise the relevant groups in the updating, consulting on and seeking approval of relevant local HSF&L documentation such as the local components of national HS arrangements documents and non-generic parts of risk assessments.
• To monitor and report on the presence and quality of relevant H&S documentation within relevant establishments such as risk assessments and the extent to which they are effectively implemented and achieve suitable levels of control. This includes fire risk assessments and the extent to which the controls it specifies are being implemented and maintained.
• To engage actively with GAA internal and external audit processes.
• To engage actively with the managers, processes and forums with significant impact on HSF risk such as: violence reduction strategy groups, safer custody groups, staff rostering programs, adjudication activity, attendance management, offender management.
• To advise relevant establishment health, safety, fire and litigation sponsors, SMTs and governors of the effectiveness of their current HSF controls and associated HSF&L issues.
• To ensure that relevant establishments are consulted about and/or informed of prospective changes in national policy and practice through formal, recorded channels and structures such as SMTs, H&S Committees, Whitley Councils and both union and non-union safety representatives.
• To monitor and report the HSF&L performance of the relevant establishments by ensuring that workplace inspection programs are in place and carried out and that systemic findings of inspections are collated and reported.
• Undertake regular governance and assurance site visits focusing on HSF matters and provide reports and feedback to Governors and HSF&L Sponsors identifying critical performance and any associated issues via visit reports.
• Provide professional support to BAS: HS&F Advisor and other key staff for the HSF Management System such as immunisation, litigation, first aid and NOMIS reporting. Ensure the production of associated Oracle and/or Sphera reports on individual establishment performance levels for Executive Directors, PGDs and national data analysis.
• To report on relevant establishments’ HSF&L performance by: undertaking PHASE analysis and reporting; by analysis and reporting of Sphera, hub and litigation data; by reporting on the relationship between accidents, assaults and occupational ill-health on sickness absence levels; by analysing other suitable sources such as training, audit and HMCIP reports.
• To liaise regularly with the OHAs and HRBP(s) for relevant sites to co-ordinate immunisation, stress and MSD activity as agreed with same and to receive information on patterns of occupational illness and absence within the establishment.
• To attend establishment HSF&L committees (the establishment HSF&L sponsor or governor will chair the committee) to provide advice and support to same and will provide each committee with a report on progress on plans and performance for the period since the last committee and present relevant reports and information.
• To maintain the HSF&L risk register for relevant establishments and update same via PHASE and other sources and present and discuss the register at relevant meetings.
• To provide oversight and guidance on appropriate litigation casework for the relevant establishments in liaison with other Reform Groups and national litigation management functions. Provide advice and support to establishment SMTs on lessons learned from litigation cases in order to assist in the prevention of reoccurring incidents.
• To draft, and seek approval for the annual performance and assurance report and to prepare and present regular reports for senior management on relevant topics.
• To assist relevant establishment staff in ensuring that relevant HSF&L training needs are identified and transferred appropriately to local people plans and monitor and report on progress against same.