At a Glance
- Tasks: Provide essential admin support to managers and staff in a dynamic environment.
- Company: Join a forward-thinking organisation focused on rehabilitation and support.
- Benefits: Enjoy a stable 37-hour work week with opportunities for training and development.
- Other info: Rotational roles offer diverse experiences across various administrative functions.
- Why this job: Make a difference while gaining valuable experience in a unique setting.
- Qualifications: Strong communication skills and a willingness to learn are essential.
The predicted salary is between 24000 - 28000 £ per year.
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work; any specific qualifications or training required will be detailed in the relevant job description. This is a non-operational role which may involve contact with prisoners depending on their area of work. This role has no line management responsibilities.
Typical tasks associated with this Group Profile include:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team
- Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points.
Essential Skills/Qualifications/Accreditation/Registration:
Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Hours of Work and Allowances:
37 hour working week
Behaviours:
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
17888 - BA: Business Administrator (HMP Aylesbury) employer: Ministry of Justice
At HMP Aylesbury, we pride ourselves on being an excellent employer that values the contributions of our Business Administrators. Our supportive work culture fosters collaboration and communication, ensuring that every team member has the opportunity to grow professionally through tailored training and development programmes. Located in a unique environment, we offer meaningful roles that directly impact the lives of individuals, making your work both rewarding and significant.
StudySmarter Expert Advice🤫
We think this is how you could land 17888 - BA: Business Administrator (HMP Aylesbury)
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those already working in roles similar to the Business Administrator position. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative tasks. Think about how you would handle record-keeping or communication challenges. We want you to feel confident and ready to impress!
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed projects or maintained records in previous roles. This will help demonstrate that you're the perfect fit for the role at HMP Aylesbury.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace 17888 - BA: Business Administrator (HMP Aylesbury)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the specific tasks mentioned in the job description. We want to see how you can bring value to our team!
Showcase Your Communication Skills:Since this role involves a lot of communication, be sure to demonstrate your ability to convey information clearly and effectively in your written application. Use examples that show how you've successfully communicated in previous roles.
Highlight Your Organisational Skills:This position requires strong organisational abilities, so don’t forget to mention any relevant experience you have in managing records, coordinating meetings, or handling multiple tasks at once. We love a well-organised candidate!
Apply Through Our Website:We encourage you to submit your application through our website for a smoother process. It’s the best way for us to receive your details and get you into our system quickly!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator. Familiarise yourself with the specific tasks mentioned in the job description, like maintaining accurate records and coordinating communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Prepare Examples of Your Skills
Think of specific examples from your past experiences that showcase your organisational skills, attention to detail, and ability to manage communications effectively. Be ready to discuss how you've handled similar tasks in previous roles, as this will give the interviewer confidence in your capabilities.
✨Practice Your Communication Skills
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly and concisely. You might even want to do a mock interview with a friend or family member to get comfortable with discussing your qualifications and experiences in a professional manner.
✨Show Enthusiasm for the Role
During the interview, express your enthusiasm for the position and the organisation. Talk about why you want to work as a Business Administrator and how you can contribute to the team. A positive attitude can go a long way in making a great impression!
