At a Glance
- Tasks: Support the Business Hub with finance and administrative tasks while maintaining accurate records.
- Company: Join a dynamic establishment focused on performance and compliance.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for growth and learning in a collaborative setting.
- Why this job: Make a difference by ensuring smooth operations and effective communication within the team.
- Qualifications: Strong organisational skills and attention to detail are essential.
The predicted salary is between 24000 - 28000 € per year.
This is an administrative job in an establishment.
The job holder will provide administrative support to the Business Hub maintaining finance, performance and administrative systems within specified timescales for the establishment. This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
- Undertake a share of the transactional activity associated with the Business Hub. This will include processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:
- Performance Audit and Compliance
- Finance (Stock taking/Prisoner monies, valuables/Receivables/Reconciling expenditure/Accruals/Outgoing pay/Inter-unit charges/Cashier)
- Information Assurance
- Measuring the Quality of Prison Life (MQPL)
- His Majesty’s Inspectorate of Prisons (HMIP) visits
- Subject access requests
- Official Correspondence
- Complaints
- Risk Register
- Independent Monitoring Board (IMB) Action Plans
- Self-audit programme
- Procuring goods
- Vehicle maintenance
- Personal Identity Number (PIN)
- Phone system
- Ordering of staff uniform
- Bank signatory
- Fixed and local assets
- Accounts Receivable
- Inventory
- Women Royal Voluntary Services
- Canteen administration including Quarterly Review
- IT administration
- Undertake other administrative tasks including:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team.
- Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
17647 - Business Administrator employer: Ministry of Justice
As a Business Administrator within our establishment, you will thrive in a supportive and collaborative work culture that values your contributions and encourages professional growth. Our commitment to employee development is reflected in our comprehensive training programmes and opportunities for advancement, all while working in a dynamic environment that prioritises the well-being of both staff and the community we serve.
StudySmarter Expert Advice🤫
We think this is how you could land 17647 - Business Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to the Business Hub. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace 17647 - Business Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the responsibilities listed in the job description. We want to see how you can contribute to our Business Hub!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language to describe your previous roles and how they relate to the tasks you'll be handling with us.
Showcase Your Organisational Skills:Since this role involves a lot of administrative tasks, make sure to emphasise your organisational abilities. Share examples of how you've managed multiple tasks or projects effectively in the past.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator. Familiarise yourself with tasks like processing finance paperwork and maintaining records. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Prepare for Scenario Questions
Expect to be asked how you would handle specific situations related to administrative tasks. Think about examples from your past experiences where you've successfully managed similar duties, like coordinating communications or maintaining databases. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Showcase Your Organisational Skills
As a Business Administrator, organisation is key. Be ready to discuss how you prioritise tasks and manage your time effectively. You might want to bring up any tools or systems you use to stay organised, as this will demonstrate your ability to handle the workload efficiently.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you’ll be involved in, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
