At a Glance
- Tasks: Lead the management of digital information and ensure compliance with legal requirements.
- Company: Join the Ministry of Justice's innovative Security and Information Directorate.
- Benefits: Competitive salary, career development, and a chance to make a real impact.
- Other info: Collaborative team culture with opportunities for personal and professional growth.
- Why this job: Shape the future of information management in a dynamic and supportive environment.
- Qualifications: Experience in information lifecycle management and familiarity with M365 products.
The predicted salary is between 40000 - 50000 £ per year.
The Security and Information Directorate (SID) is part of the Service Transformation Group (STG). The Group oversees the building of a strategic vision for modernising and digitising our legacy systems, generating a coordinated plan across the Ministry of Justice (MoJ) and its agencies for transformation, and tracking delivery of this transformation. Security and information management are fundamental building blocks of enabling the department to deliver. We have highly skilled experts working collaboratively with the department, Government Security Group, Government Knowledge and Information Management profession and other partners to enable the whole of the MoJ to function securely, lawfully and transparently. We identify, manage, and mitigate MoJ’s security, data protection and information risks, and provide assurance against those risks. We’re also home to the Counter Fraud Centre of Expertise. Part of our mission is to up-skill the department so that security becomes second nature to our people and partners.
The Information Services Division (ISD) is part of the SID and is responsible for promoting compliance with the Public Records Act and related legislation, providing information and records management services, overseeing responses to information access requests, selecting and transferring records for permanent preservation and providing support to public inquiries. This post sits in the Digital Information & Records Management Team which is part of ISD. We are responsible for providing the MoJ with best practice policy/guidance and fit for purpose records management tools to allow digital information to be managed effectively throughout its lifecycle. The team also oversee JustStore, one of our corporate repositories.
The Digital Information and Records Manager role exists to lead the Ministry of Justice in managing its digital information throughout the entire lifecycle. This includes ensuring information is stored in the correct repositories, available to the right people at the right time and accurately disposed of at the end of its retention period. This role supports MoJ staff by providing clear, practical and expert advice based on policies, legal obligations and industry standards. This role sits within Information Services Division, specifically in the Digital Information & Records Management Team. The role generally reports to a senior manager within the team at SEO level. This role usually involves the management of staff, building capability across the team structure.
Responsibilities
- Lead the development and maintenance of clear, practical policies and procedures to help the MoJ manage its digital information responsibly and in line with legal requirements.
- Oversee the organisation, structure and accessibility of core digital repositories (such as SharePoint and MoJ’s Digital Archive), ensuring information is stored correctly and can be retrieved when needed.
- Support staff across the MoJ family by providing expert guidance on good information management practices, including storing, organising, reviewing and deleting content.
- Manage the Information Manager network, ensuring that our key contacts across the MoJ are well-informed and supported.
- Lead and coordinate digital information review activities, including retention checks, cleansing work and preparation for archiving or deletion.
- Work with key stakeholders to ensure systems have strong governance controls that protect information and support good user behaviour.
- Manage and oversee improvements in how digital information is stored, accessed and governed across the organisation, including supporting transformation initiatives and projects.
- Build and maintain relationships with internal and external key stakeholders to ensure consistent, department-wide standards for managing information.
This list is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
Essential criteria
- Good understanding of the information lifecycle.
- Experience drafting guidance and advising others on how to best manage their information in line with policies and legislation.
- Familiarity with information legislation such as the Public Records Act and Code of Practice on the Management of Records.
- Good understanding on the use of M365 products for managing information, particularly SharePoint.
Desirable criteria
- Knowledge and Information Management qualification.
16558 - Digital Information and Records Manager employer: Ministry of Justice
The Ministry of Justice offers a dynamic and supportive work environment for the Digital Information and Records Manager role, where employees are empowered to lead transformative initiatives in digital information management. With a strong focus on professional development, collaboration, and compliance with legal standards, the Ministry fosters a culture of continuous learning and innovation. Located within the Security and Information Directorate, this position provides unique opportunities to engage with skilled experts and contribute to the vital mission of ensuring secure and transparent information practices across the department.
StudySmarter Expert Advice🤫
We think this is how you could land 16558 - Digital Information and Records Manager
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those already working at the Ministry of Justice. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Show off your skills! Prepare a portfolio or examples of your work related to digital information management. When you get the chance to chat with hiring managers, having tangible evidence of your expertise can really set you apart.
✨Tip Number 3
Be proactive! Don’t just wait for job openings to pop up. Reach out directly to the Digital Information & Records Management Team and express your interest. Sometimes, a little initiative goes a long way!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team and ready to contribute to the MoJ's mission.
We think you need these skills to ace 16558 - Digital Information and Records Manager
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Digital Information and Records Manager role. Highlight your experience with information management and any relevant legislation, like the Public Records Act, to show us you’re the right fit.
Showcase Your Skills:Don’t just list your skills; demonstrate them! Use specific examples from your past work that relate to managing digital information and supporting teams. We want to see how you’ve made a difference in previous roles.
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and avoid jargon where possible. We appreciate a well-structured application that gets straight to the point!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application reaches us quickly and efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at Ministry of Justice
✨Know Your Stuff
Make sure you have a solid understanding of the information lifecycle and relevant legislation like the Public Records Act. Brush up on how these laws impact digital information management, as you'll likely be asked to demonstrate your knowledge during the interview.
✨Showcase Your Experience
Prepare specific examples from your past roles where you've successfully managed digital information or advised others on best practices. Highlight your familiarity with M365 products, especially SharePoint, as this will be crucial for the role.
✨Understand the Team's Mission
Familiarise yourself with the Security and Information Directorate's goals and how they align with the Ministry of Justice's transformation initiatives. Being able to discuss how you can contribute to their mission will show your genuine interest in the position.
✨Build Relationships
Think about how you would approach building relationships with key stakeholders across the MoJ. Be ready to discuss strategies for effective communication and collaboration, as this is essential for managing information governance and supporting good user behaviour.
