At a Glance
- Tasks: Provide essential admin support and maintain accurate records for a dynamic team.
- Company: Join the HMP Isle of Wight, a unique environment with a focus on teamwork.
- Benefits: Enjoy a stable 37-hour work week with opportunities for training and development.
- Other info: Gain valuable experience in a supportive and collaborative setting.
- Why this job: Make a difference by supporting frontline staff in a meaningful role.
- Qualifications: Strong communication skills and a willingness to learn are essential.
The predicted salary is between 36000 - 60000 € per year.
Overview
Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area. The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description. This is a non-operational role which may involve contact with prisoners depending on their area of work. This role has no line management responsibilities.
Characteristics
Typical tasks associated with this Group Profile include:
- Organise, produce and maintain accurate records for area of work
- Act as contact point for all communications to the team Prioritise and distribute communications to the appropriate person or relevant department in establishment
- Complete monitoring returns for area of work
- Input requisitions on to the finance database and process requisitions for defined area of work
- Co-ordinate any awareness sessions for area of work
- Prepare paperwork for checking by manager, conducting initial checks as required
- Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
- Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
- Collate information relating to relevant Service Delivery Indicators (SDIs)
- Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points.
Job Descriptions relating to this Group Profile
- Business Administrator : Activity Hub
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- Business Administrator: Mobilisation, Transition and Transformation (MTT) Administration Support
- Business Administrator : Resettlement Worker
- Business Administrator : Establishment Television Systems
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- Business Administrator : Management Coordinator
- Business Administrator : New Colleagues Lead Administrator
- Business Administrator : Observation, Categorisation and Allocation (OCA)
- Business Administrator : Offender Management Hub
- Business Administrator : People Hub
- Business Administrator : Prison Digital Services Administrator
- Business Administrator : Programmes
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- Business Administrator : Regional Admin Support – Wales
- Business Administrator : Regional Admin Support – North East
- Business Administrator : Chaplaincy
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- Business Administrator : Security Intelligence Collator
- Business Administrator : Social and Palliative Care
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Essential Skills/ Qualifications/ Accreditation/ Registration
Job holders must complete specific training in their specialism once they take up post. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.
Hours of Work and Allowances
37 hour working week
Behaviours
- Changing and Improving
- Communicating and Influencing
- Working Together
- Managing a Quality Service
- Delivering at Pace
10644 - Business Administrator, HMP Isle of Wight employer: Ministry of Justice
At HMP Isle of Wight, we pride ourselves on being an excellent employer that values the contributions of our administrative staff. Our supportive work culture fosters collaboration and communication, ensuring that every team member has the opportunity to grow professionally through tailored training and development programmes. Located in a unique environment, we offer a meaningful role where you can make a difference while enjoying a balanced work-life schedule.
StudySmarter Expert Advice🤫
We think this is how you could land 10644 - Business Administrator, HMP Isle of Wight
✨Tip Number 1
Get to know the company! Research HMP Isle of Wight and understand their values and mission. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend any relevant events. Building relationships can give us insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to administrative roles. Think about how your skills match the job description and be ready to share examples of your past experiences that highlight your abilities.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows that you’re keen on the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace 10644 - Business Administrator, HMP Isle of Wight
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application for the Business Administrator role. Highlight your relevant skills and experiences that match the job description, especially those related to administrative support and communication.
Showcase Your Organisational Skills:Since this role involves maintaining accurate records and managing communications, be sure to demonstrate your organisational abilities. Use examples from your past experiences where you successfully managed tasks or projects.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Avoid jargon and ensure your language is clear, as this reflects your ability to communicate effectively, which is key for this position.
Apply Through Our Website:We encourage you to submit your application through our website. This way, you can ensure that all your details are captured correctly and you’ll be considered for the role without any hiccups!
How to prepare for a job interview at Ministry of Justice
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator. Familiarise yourself with the specific tasks mentioned in the job description, like maintaining accurate records and coordinating communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Prepare Examples of Your Skills
Think of specific examples from your past experiences that showcase your organisational skills, attention to detail, and ability to manage communications effectively. Be ready to discuss how you've handled similar tasks, such as preparing paperwork or managing databases, to illustrate your competence in the area.
✨Practice Your Communication Skills
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly and confidently. You might want to rehearse common interview questions and answers with a friend or in front of a mirror. This will help you feel more at ease during the actual interview and ensure you convey your ideas effectively.
✨Show Enthusiasm for the Organisation
Research HMP Isle of Wight and its values. During the interview, express your enthusiasm for contributing to their mission and how your skills align with their goals. This will not only demonstrate your interest but also help you connect with the interviewers on a personal level.
