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- Tasks: Provide administrative support and assist staff in a dynamic environment.
- Company: Join a vital team within the criminal justice sector in London.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Why this job: Make a difference while enhancing your professional skills in a meaningful role.
- Qualifications: Strong communication skills and proficiency in Microsoft Office required.
- Other info: Opportunity for growth and learning in a collaborative setting.
The predicted salary is between 36000 - 60000 £ per year.
Overview
The job holder will be required to provide administrative support and assistance to staff members within their Directorate. Providing a professional and efficient service.
The jobholder will be responsible for carrying out administrative processes, maintaining systems and will act as first point of contact for all HMPPS, MOJ and wider criminal justice stakeholder enquiries arriving into their team, via functional mailboxes, telephone or mail.
Responsibilities, Activities & Duties
- To provide secretariat support to meetings, including all preparation of work, taking minutes/notes.
- Assist with the management of local activities for example business continuity, use of government procurement card, sickness absence management. Assist with the collation of data and other management information requirements.
- Co-ordinate/draft responses to information requests under Freedom of Information and Data Protection Acts and / or Parliamentary Questions.
- Support and advise staff and management with queries and current personnel policies and procedures.
- Provision of general administrative duties including face to face, email enquiries, booking meetings, diary management etc.
- To maintain administration databases to record and monitor information & produce monthly reports on these. Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales.
- To contribute to the review and development of systems, including procedures regarding the review of all specialist support systems and processes to identify and implement efficiency improvement measures, as required.
- Assist the Budget holder with financial planning and maintenance of financial records.
- Provide management with management information relating to the relevant area.
- Act as first point of contact for relevant external stakeholders.
- Monitor the functional mailboxes, action any issues and where needed log the request in the relevant folder/spreadsheet.
- Provision of general administrative support which will include; dealing with face to face and e-mail enquiries, booking meetings, booking laptops, projectors, flipcharts, teleconference facilities.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.
Behaviours
- Making Effective Decisions
- Seeing the Big Picture
- Delivering at Pace
- Working Together
- Changing and Improving
Essential Experience
N.B. Converting job descriptions to the new Success Profile format means areas captured in experience could also be assessed as a strength. Vacancy managers should use their own judgement to decide where best to assess these.
Good communication skills and the ability to communicate at all levels of the organisation
Technical requirements
Good working knowledge of Microsoft Word, Excel
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10117 - Business Administration Specialist - Dogs & DST Southern Region - London employer: Ministry of Justice
Contact Detail:
Ministry of Justice Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land 10117 - Business Administration Specialist - Dogs & DST Southern Region - London
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and think of examples that showcase your skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace 10117 - Business Administration Specialist - Dogs & DST Southern Region - London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience for the Business Administration Specialist role. We want to see how your skills align with the responsibilities listed in the job description, so don’t hold back!
Show Off Your Communication Skills: Since this role involves a lot of communication, be sure to showcase your ability to communicate effectively. Use clear and concise language in your application, and maybe even mention specific examples where you’ve successfully communicated at different levels.
Highlight Your Organisational Skills: This position requires strong organisational abilities, so make sure to emphasise any experience you have with managing schedules, coordinating meetings, or maintaining databases. We love seeing how you keep things running smoothly!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Ministry of Justice
✨Know Your Stuff
Make sure you’re familiar with the job description and responsibilities. Brush up on your knowledge of administrative processes, data management, and communication skills. Being able to discuss how your experience aligns with their needs will show you’re the right fit.
✨Prepare for Common Questions
Think about questions they might ask regarding your experience with managing enquiries, taking minutes, or handling sensitive information. Practise your responses so you can answer confidently and clearly during the interview.
✨Showcase Your Tech Skills
Since they require a good working knowledge of Microsoft Word and Excel, be ready to discuss your proficiency with these tools. You could even mention specific examples of how you’ve used them in previous roles to improve efficiency or manage data.
✨Demonstrate Team Spirit
This role involves working closely with various stakeholders, so highlight your ability to collaborate and communicate effectively. Share examples of how you’ve worked as part of a team to achieve common goals, especially in a busy environment.